Executive Assistant to SVP and Senior Diversity Officer
- Employer
- Dartmouth College
- Location
- New Hampshire, United States
- Salary
- Salary Not Specified
- Date posted
- Dec 15, 2021
View more
- Position Type
- Administrative, Academic Affairs, Chief Academic Officers & Vice Presidents, Business & Administrative Affairs, Chief Business Officers & Vice Presidents, Student Affairs, Chief Student Affairs Officers & Vice Presidents, Executive, Chancellors & Presidents, Other Executive
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
Position Details
Posting date
12/13/2021
Closing date
Open Until Filled
Yes
Position Number
1127320
Position Title
Executive Assistant to SVP and Senior Diversity Officer
Department this Position Reports to
Office of Institutional Diversity and Equity
Hiring Range Minimum
Please Inquire
Hiring Range Maximum
Please Inquire
SEIU Level
Not an SEIU Position
FLSA Status
Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
Location of Position
Parkhurst 3rd Floor 306, Hanover NH
Is this a term position?
No
If yes, length of term in months.
NA
Is this a grant funded position?
No
Position Purpose
Serves as Executive Assistant to the Senior Vice President and Senior Diversity Officer in the Office of Institutional Diversity and Equity ( IDE ) managing complex schedule, overseeing projects, engaging with key stakeholders, and managing office operations. This role coordinates meeting preparation, including gathering and preparing meeting materials; staffs all boards, councils and committees associated with IDE . This position will be required to exercise considerable discretion and judgment in coordinating and responding to communications on behalf of the Senior Vice President and coordinating, supporting, and developing projects plans, program logistics, and managing event details. This person must be comfortable in a fast-paced office environment and demonstrate a high degree of professionalism. The person must be highly organized and able to act independently and in the best interest of the SVP / SDO .
Description
Required Qualifications - Education and Yrs Exp
Bachelors plus 6 or more years' experience or combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
• Excellent interpersonal skills and demonstrated success in working with an executive or related experience
• Demonstrated commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others
• Exhibited high-level of discretion, confidentiality, diplomacy and demonstrated experience in handling multiple issues in a complex and dynamic work environment
• Excellent oral and written communication skills
• Demonstrated success working in a large and/or complex environment where collaboration with multiple stakeholders and flexibility is essential
• Demonstrated creative planning, organizational and problem-solving skills
• Ability to set priorities and meet deadlines; able to respond to changes in priorities and can multi-task
• Extremely high level of planning and organizational skills with a strong customer service orientation.
• Ability to initiate, plan and direct short and long-term projects
• Ability to lead, manage and function autonomously
• Ability to anticipate and take initiative
• Must be able to exhibit good judgment, discretion, and confidentiality
• Excellent analytic skills, capacity to multi-task, keep calm under pressure, prioritize and be willing to seek assistance/guidance when needed
• Proofreading, editing skills and excellent attention to detail
• Ability to be perceptive and responsive to direction set forth from leadership
• Team player, reliable and flexible
• Highly proficient with computer applications, preferably MS Office Suite (Outlook, Word, Excel, PowerPoint, and database systems); Able and willing to learn new software as needed.
Preferred Qualifications
Department Contact for Cover Letter and Title
Shontay Delalue, Senior VP and Senior Diversity Officer
Talent Acquisition Consultant
Michelle Hale
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Special Instructions to Applicants
In accordance with federal requirements and guidance, all Dartmouth College employees must be fully vaccinated against COVID -19 or receive a qualifying medical or religious exemption from vaccination. Every offer of employment made is contingent upon submission of appropriate documentation evidencing either vaccination against COVID -19 or the receipt of an approved exemption. Failure to meet this condition of employment may result in Dartmouth in its sole discretion delaying your start date or rescinding its offer of employment. Visit https://dartgo.org/vaxpolicy to review the policy and for details and information on requesting an exemption and/or reasonable accommodation. Compliance with this policy is a condition of employment.
Quick Link
https://searchjobs.dartmouth.edu/postings/61014
Key Accountabilities
Description
Partners with the Senior Vice President on critical office functions and daily operations to support the work of Institutional Diversity and Equity. Represents the Senior Vice President to internal and external constituents in a professional manner and serves as the primary office contact for individuals seeking contact with the Senior Vice President. Conveys key issues, concerns, and time sensitive information to the Senior Vice President for appropriate attention and action. Anticipates and recognizes problems and/or issues and brings them to the attention of appropriate staff members. Supports the development and management of the department’s budget in consultation with the SVP and AVP . Develops, implements, and modifies office systems and administrative policies and procedures in support of the departments activities and responsibilities.
Percentage Of Time
30
Description
Oversees the management of the Senior Vice President’s daily appointment calendar; assures reasonable agendas and expectations have been set and that the Senior Vice President is prepped for meetings and events. Assists with plans and arrangements for meetings, events, presentations, and significant travel and resolves any calendar conflicts. Briefs the Senior Vice President on changes in schedules and priorities in a timely manner. Creates meeting briefs for high level meetings hosted by IDE . Staffs all boards and councils associated with IDE and prepares and sends out meeting notes in a timely manner. Supervises accurate record of trip itineraries for local and global travel.
Percentage Of Time
25
Description
Facilitates engagement with senior leadership, trustees, campus partners, student leaders, alumni, and external constituents and supports the work of the Senior Vice President. Previews and tracks correspondences from faculty, staff, students, and other campus partners in the shared SVP and department email box and obtains relevant background information to assist in crafting responses. Exercises considerable independent judgment in responding to requests for information by email or phone, replying for the Senior Vice President as needed in a timely, professional manner, and involving others within IDE when required. Coordinates arrangements for mailings or other communications from the Senior Vice President’s office. Prepares correspondence, memos, and reports for SVP and others. Able to use various office and cloud software to support SVP and work efficiently in the Dartmouth environment.
Percentage Of Time
25
Description
Manages space and other building related issues, works with consultants by reviewing materials and documents for clarity and managing logistics of their visits and presentations, drafts presentations and manages a wide variety of logistics and events involving all college departments, professional associations and conferences.
Percentage Of Time
20
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Talent Acquisition Consultant
- AbilityJOBS
- American Library Association
- CareerBuilder
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Dartmouth College Employment Website
- Glassdoor
- Internal Employee Referral
- HERC
- Higher Ed Jobs
- Indeed
- Inside Higher Ed Jobs
- National Black MBA Association
- Recruit Military
- Prospanica
- Valley News
- Other (Please specify below)
- If you answered 'Other' to the above question, please specify
here
(Open Ended Question)
Required Documents
- Resume
- Cover Letter
Company
Employment at Dartmouth
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