Dean of Undergraduate Admission and Outreach

Dean of Undergraduate Admission and Outreach

Position Category: Staff (Exempt)
FLSA: Exempt
FTE: 1
Location: Thousand Oaks

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.

Basic Function:
Under the direction of the Vice President for Enrollment Management and Student Success, lead the effort to market the University to prospective undergraduate students and their families; formulate enrollment strategy and goals for the university's undergraduate programs; manage the budget; general oversight of both first-year admission and transfer admission; work with financial aid, student accounts, student affairs, academic advising and academic deans in support of university enrollment goals.

Representative Duties:

• Provide leadership and management of the admission and TRIO pre-university program teams, further developing and mentoring an energetic and dedicated staff to be responsive, innovative, results-oriented and student centered. E
• In collaboration with the University Marketing, plan, organize and direct the effort to market the University to prospective undergraduate students and their families. E
• Oversee the development and implementation of effective TRIO pre-university programs. E
• Develop, monitor and evaluate the Admissions marketing plan including publications, school relations, communications and new technology; and recommend changes to enhance recruitment programs. E
• Set benchmark operational goals, identify tactics to achieve performance goals, develop and reports performance indicators to the university community for both first-year and transfer admission. E
• Collaborate with academic units on admission standards, policy, and recruitment support. E
• Collaborate with the Executive Director of Enrollment Systems to evaluate and recommend technology solutions to enhance recruitment effectiveness. E
• Create and implement strategies to build a diverse, highly qualified student body with the potential to excel academically. E
• Routinely analyze data to shape strategic direction and outcomes; regularly reassess effectiveness of recruitment activities and make appropriate adjustments so as to lead an effort that is continuously proactive and responsive to market forces and institutional priorities. E
• Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to assigned activities; develop and maintain various admissions reports. E
• Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; plan, coordinate and arrange for appropriate training of subordinates. E
• Provide technical expertise, information and assistance to the Vice President for Enrollment Management and Student Success regarding assigned functions; assist as needed in the formulation and assistance and development of policies, procedures and programs. E
• Build collaborative relationships with faculty and deans to enhance the academic reputation of the University. E
• Develop and approve the budgets for Undergraduate Admission and TRIO pre-university programs; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations. E
• Provide guidance and leadership in federal TRIO grant application and implementation processes. E
• Monitor performance outcomes of TRIO programs in accordance with federal standards. E
• Work collaboratively with the Director of Financial Aid in the continuing development of an optimized financial aid program. E
• Participate in recruitment activities; travel to various locations and make presentations; respond to correspondence and phone calls.
• Communicate with other administrators, University personnel and contractors to coordinate activities and programs, resolve issues and conflicts and exchange information; coordinate a variety of Admissions activities with Mission and Identity, Advancement and the Office of the President. E
• Attend a variety of meetings including committee, staff and senior management-level meetings as assigned. E
• Perform related duties as assigned.

E=Essential Duties

Knowledge Of:

• Planning, organization and direction of the Undergraduate Admission office. Strong grasp of the fundamental principles and applications of marketing and communication
• Undergraduate Enrollment policies and procedures.
• Interpersonal skills;
• Budget preparation and management.
• Interviewing techniques.
• Interpretation and administration of federal TRIO regulations and legislation.
• Student Success best practices as it pertains to low income, First generation college students
• Demonstrated knowledge of technology used to facilitate admission reporting, constituent relationship management systems and applicable software.
• University mission, goals and objectives. Oral and written communication skills. Principles and practices of administration, supervision and training.
• Applicable laws, codes, regulations, policies and procedures. Interpersonal skills using tact, patience and courtesy.
• Record-keeping techniques.

Ability To:

• Join in partnership with colleagues, faculty, students, parents and alumni.
• Plan, organize and direct the effort to market the University to prospective undergraduate students and their families.
• Integrate and manage multiple complex projects; a consistent track record of meeting performance goals.
• Advocate for TRIO program initiatives and promote collaboration with university departments.
• Develop an effective recruitment plan with clearly stated goals and supportive data. Develop, analyze, and interpret statistical reports.
• Manage the budget.
• Supervise and evaluate the performance of assigned staff. Communicate effectively both orally and in writing.
• Interpret, apply and explain rules, regulations, policies and procedures.
• Establish and maintain cooperative and effective working relationships with others. Operate a computer and assigned office equipment.
• Analyze situations accurately, balance risks with benefits and adopt an effective course of action.
• Meet schedules and time lines.
• Work independently with little direction. Plan and organize work. Prepare comprehensive narrative and statistical reports.

Minimum Qualifications:
Any Combination equivalent: A Master’s Degree and eight years of demonstrated experience as an admission professional with supervisory and leadership skills evidenced through at least six years of supervisory experience..

Preferred Qualifications:
None

Licenses and Other Requirements:
Valid California driver’s license.

Physical Abilities:


Working Environment:
Office environment.
Driving a vehicle to conduct work.

Posting Number: Staff004892020
Number of Vacancies:
Desired Start Date: 02/07/2022
Position End Date:
Open Date: 12/13/2021
Close Date: 1/23/2022
Open Until Filled: No

Application Procedure/Special Instructions:


To apply, visit https://careers.callutheran.edu/postings/8466

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.

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