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Assistant to the Associate Vice President of Enrollment Management

Employer
Metropolitan State University of Denver
Location
Colorado, United States
Salary
Salary Not Specified
Posted Date
Sep 28, 2021

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Chief Business Officers & Vice Presidents, Student Affairs, Admissions, Enrollment, Retention & Registrar, Chief Student Affairs Officers & Vice Presidents, Executive, Other Executive
Employment Type
Full Time
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Posting Number A01754 Position Title Assistant to the Associate Vice President of Enrollment Management Position Number E01095 Salary for Announcement
The salary range is $45,300 –$58,000.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. MSU Denver offers a full benefits package.

Pay Grade
15 Employee Category Professional staff Department Enrollment Management EClass Code Full Time Professional Staff Position Summary
This position reports to the Associate Vice President of Enrollment Management and
provides administrative support for all aspects of the Enrollment Management division in
support of student enrollment responsibilities. Duties/Responsibilities
60% Support to the Associate Vice President
Coordination, liaison, leadership and collaboration– Work collaboratively with the
Associate Vice President ( AVP ) for Enrollment Management and with the Enrollment Management Leadership Team ( EMLT ). Schedule meetings and appointments on behalf of the AVP ensuring that meeting requests are completed in a timely fashion, vetted in an appropriate manner, and clearly presented. Develop and implement department policies. Frequent interaction and contact with senior management staff, administrative officers, community leaders, and local and state officials. Coordinate conference calls, campus meetings and off-site meetings. Ensure that the tone, standards of professionalism and customer service reflect the values and service standards communicated by the AVP . Develop and adhere to confidentiality standards within the office. Serve as liaison to the Vice President and President’s Office, including preparation of reports, essential communication, student complaints, assisting in crisis situations, project management and engage as liaison with all other departments, faculty and staff within MSU Denver and the outside community. Organize and establish work and communication processes to provide support to AVP to ensure the delivery of designated services, and implement rules and regulations, policies, and other guidelines to achieve program objectives. Determine cyclical deadlines and integrate on-going support for the AVP in order to deliver timely and high-quality work products in compliance with the academic calendar, HR and other deadlines as appropriate. Support the AVP for Enrollment Management in the logistics (facility, catering, decor, staffing, etc.) involved in planning and the successful execution of relevant initiatives and community events. Prepare annual reports.

20% Administrative Support
Manage complex internal operations, identify problem issues and develop solutions. Write, approve, and edit communications. Work independently, handle matters confidentially, analyze and solve problems in the AVP office, and make decisions appropriate to the position. Adapt from routine administrative duties to handling special situations seamlessly on a daily basis. Manage outbound and inbound correspondence. Field inbound phone calls for the office. Serve as coordinator and support staff for a variety of meetings, including EMLT staff meetings, standing meetings and task forces as needed. Request agenda items for meetings, take minutes, develop action items for follow-up, finalize material and schedule presentations as appropriate. Serve as point of contact and manage providing assistance to staff and students who visit the office; resolve problems and/or refer to appropriate personnel, as per University policy. Establish time lines and tasks, work with outside vendors, coordinate event materials, and work within established budgets. Manage event registrations for AVP . Engagement in process improvement.

10% Support to the Division of Enrollment Management
Chair and manage the Enrollment Management Supervisory Team ( EMST ) to ensure all front-line offices are communicating important information as well as doing our part to prevent the “roadrunner-run-around”. Serve on Strategic Enrollment Management Team. Support communications efforts to meet goals. Manage communications/marketing projects as needed.

10% Budget/Fiscal Responsibilities
Coordinate departmental budget aspect with Department’s budget manager for all
reimbursement and fiscal expenditures for the Associate Vice President. Serve as budget and accounting services liaison for Enrollment Management departments by working within State Fiscal Rules. Create and monitor computerized budget systems. Be aware of and follow State Fiscal Rules. Identify and correct funding deviations in budgets. Make written correction to accounting services for any errors in the budgets. Reconcile Corporate Card expenses and operate under Fiscal Rules concerning purchases. Submit reports to the Associate Vice President. Oversee travel arrangements for the AVP ensuring appropriate travel vendors are utilized given the applicable fiscal rules. Manage reimbursements associated with business-related travel such as mileage and parking fees.
IND208 Required Qualifications
Required Qualifications
• Bachelor’s degree
• Experience in a customer service setting providing office or administrative support
• Experience planning and organizing large (30+ people) events and/or meetings
• Experience multi-tasking and working with frequent interruptions

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications. Preferred Qualifications
Preferred Qualifications
• Experience with higher education organizational structure/management systems and
personnel, specifically within Enrollment Management;
• Knowledge of institutional, state and federal policies and procedures;
• Experience with making and managing travel arrangements;
• Experience managing multiple projects;
• Experience with budget management.
• Experience with marketing strategy
• Bilingual English and Spanish Work Hours
M-F 8-5 with occasional weekends Posting date 09/28/2021 Closing date Closing Instructions Open Until Filled To ensure full consideration, applications must be received by 11:59pm (MT) 01/13/2022 Special Instructions to Applicants
IMPORTANT : In order to be considered as an applicant you must apply via the online application system, www.msudenverjobs.com .

References refers to a list of three professional references and their contact information.

Official transcripts will be required of the candidate selected for hire.

The health and safety of students, faculty, staff and our prospective teammates are our highest priority and as an institution, we are required to have proof of vaccination on file for all employees.

MSU Denver is requiring all employees to provide proof of being fully vaccinated for Covid-19, or to submit an exemption and be subject to following the Covid-19 safety protocols. As an employee of MSU Denver, an exemption or lack of proof of vaccination will require you to submit to weekly Covid-19 testing starting the week of August 23, 2021.
Additionally, all institutions on campus are requiring that masks be worn indoors regardless of your vaccinations status. Talent Team Representative Sophia Montano Talent Team Representative E-mail smontan7@msudenver.edu Benefits
MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

Diversity Statement
Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.
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