The Department of Chemistry invites applicants for an exciting
opportunity as an Associate Research Administrator. The Associate
Research Administrator is responsible for a variety of financial,
administrative, and operational tasks related to research
administration. The primary purpose of this position is to provide
direct post-award management support for the Department of
Associate Research Administrators are distinguished from Assistant
Research Administrators by their level of experience and ability to
provide research administration support to projects with greater
independence and for larger and more complex research portfolios or
specialty areas. Associate Research Administrators are typically
assigned to projects or tasks that require a working knowledge of
and experience in one or more specialty areas of research
administration. Their role is focused on supporting administrative
and financial compliance at a project level at either or both pre
and post award stages. They work under limited supervision,
resolving moderately complex issues independently and referring
more complex issues to an upper-level manager. Associate Research
Administrators typically report to a more senior research
administrator, manager or director or may report to a department
administrator. Common working titles include: Research
Administrator, Clinical Trial Specialist, Clinical Research Budget
Analyst, Clinical Research Financial Analyst, Contract and Grant
Administrator, Sr. Research Account, or Sr. Research Fiscal
Specialist NOTE: Expand on portfolio driven knowledge base of
federal and state laws and regulations, sponsor guidance as well as
university policies and compliance notices, with increasing ability
to interpret and apply accurately.
This position is responsible for daily management of sponsored
programs accounts, including budget monitoring, procurement of
goods and services, travel arrangements, and financial reporting
ensuring compliance with terms and conditions and restrictions of
sponsored awards. This position is also responsible for monthly
financial reconciliation of accounts, monthly financial reviews
with principal investigators, and maintaining an electronic filing
system in compliance with records management policies. In addition,
this position will obtain certification in shipping dangerous
goods, assist with international shipments ensuring compliance with
export controls regulations, assist faculty with material transfer
agreements, and maintain departmental FedEx and UPS accounts.
Typical Education and Experience
Minimum Hiring Standards:
•Knowledge and experience in working with grant and contract
•Knowledge of state and federal regulations related to research
administration, including Uniform Guidance (2CFR200), and Cost
Accounting Standards, as well as fiscal practices used by research
institutions and sponsors.
•Significant experience in managing budgets, analyzing data, and
producing summary reports.
•Significant experience in account reconciliations and maintaining
•Significant experience using electronic financial, procurement,
and research administration platforms such as Banner, ChromeRiver,
RealSource, and RAMS-SPOT.
•Excellent customer service and written and verbal communication
•Strong organization, problem-solving, and time management
•Excellent computer skills in the use of MS Office with emphasis on
•Demonstrated ability to work independently and collaboratively as
part of a team.
•Demonstrated experience working in and fostering a diverse
faculty, staff, and student environment or commitment to do so as a
staff member at VCU.
Preferred Hiring Standards:
•Bachelor’s degree in a related field with progressive work
experience in research administration.
•Experience in post-award research administration in higher
education and/or research institution.
•Certified Research Administrator (CRA) designation.
Job Specific Physical and Cognitive Requirements
Light Lifting (<20 lbs.): marginal
Repetitive Motion: essential
Fast pace: essential
Multiple Stimuli: marginal
Intense Customer Interaction: essential
Frequent change: marginal
Verbal communication: essential
Written communication: essential
Salary Range: $45,000-$55,000
Employment Type: UF - University Employee FT
Restricted Status: No
Exemption Status: Exempt