Evaluation Coordinator, Clinical Education

Philadelphia College of Osteopathic Medicine
Pennsylvania, United States
Salary Not Specified
Posted Date
Dec 7, 2021

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Position Type
Faculty Positions, Health & Medicine, Other Health & Medicine, Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Type
Full Time

Evaluation Coordinator, Clinical Education

At PCOM, we espouse to grow a culturally competent workforce to advance healthcare that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. Philadelphia College of Osteopathic Medicine affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners, and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem-solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. At Philadelphia College of Osteopathic Medicine you will be part of a caring, professional, and committed community focused on making the PCOM experience the best possible for our students.

We are currently seeking to fill our Evaluation Coordinator, Clinical Education position at the Philadelphia campus with a highly qualified and passionate individual.

The Philadelphia College of Osteopathic Medicines Doctor of Osteopathy Program at the Philadelphia campus, hosts an average class size of 270+ learners per cohort. The DO Program is comprised of four years of undergraduate medical education. The Office of Clinical Education is directly responsible for the last two years of a DO student’s education. In the span of one academic year, the Office of Clinical Education ensures the administrative, operational and logistical needs of students are met as they complete 6,500+ rotations in the Greater Delaware Valley Region with 120+ core affiliated partners.

This position will report directly to the Program Manager of Clinical Education. The Clinical Education Coordinator, under minimal supervision, provides high level administrative and operational support to the DO Student Body, the Program Manager, the Office of Clinical Education and all related partners.

This team member will be directly responsible for evaluation capture and management. This position serves as a primary point of contact for all students, faculty, affiliate partners and outside members of the PCOM community and assists with all matters related to evaluations with respect to clinical rotations and accreditation standards. This candidate should be customer service focused. The Coordinator liaises with and maintains strong, effective communication across all internal and external networks. Additionally, this person is responsible for creating and managing multiple platform and technical components in eValue while working closely with peers in the office to ensure accurate registrations and information directly related to evaluation generation and capture. The ideal candidate for this position is a motivated, organized, self-starter, who takes initiative and helps to ensure all administrative duties are complete while improving and creating new tasks as needed to best benefit the student body and Office of Clinical Education.

Ideal Candidate:

The ideal candidate for this position is a motivated, organized, self-starter, who takes initiative and helps to ensure all administrative duties are complete. With an eye for detail, the ideal candidate proactively works to enhance existing and/or create new processes and procedures relating to direct responsibilities and collaborative team efforts. This person should possess strong critical thinking and problem solving skills. The ideal candidate understands the importance of customer service as it relates directly to the student experience. Keeping the student experience in mind, this person is able to navigate a diverse student body with many nuances while demonstrating professionalism and emotional intelligence. This team member also understands the importance of FERPA and discretion regarding student’s educational and personal records. Not afraid of a challenge, the ideal candidate enjoys learning new platforms and technologies that help improve operational efforts, ultimately enhancing the student experience and partner relations. Above all else, this team member recognizes the importance of their contributions to the system as a whole and helps us actualize PCOM’s mission.

Essential Duties and Responsibilities:

• Student Clinical Competency Evaluations

o Responsible for the management and capture of evaluations connected with over 6,500 clinical rotations that tie directly into grading, federal compliance and accreditation standards for the Philadelphia campus. o Audit use of the eValue platform to ensure proper utilization of platform functionality with respect to electronic evaluations.

o Pending findings, will need to create, implement and restructure working procedures to benefit students, the Office of Clinical Education and external partners completing evaluations.

o Work with MedHub and PCOM’s IT department to determine where the Banner/eValue integration helps or hinders evaluation capture.

o Perform capture rate audit and compile data on evaluation submissions for each partner.

o Work with partners to determine different use of platform to ensure 100% capture rate for evaluations.

o Work in Banner to update student’s schedules and ensure the correct preceptor information is reflected.

o Run monthly outstanding evaluation audits and work to capture delinquent submissions.

o Manage work study students when needed to help with transposing paper evaluations not submitted through eValue.

o Responsible for expansion of eValue evaluation capabilities.

o Will include creating and building site and preceptor evaluations .

• Pursues professional growth and development through participation in educational programs, current literature, in service meetings and workshops

• Additional responsibilities as requested by management and within reason.

Position Requirements:


Position hours 9:00-5:00, Monday through Friday with altered hours required on occasion for special functions.


On site at Philadelphia campus. After initial trial period can discuss a hybrid on site/remote work environment. Responsibilities may be split between all campuses.


High school diploma or equivalent required.

Bachelor’s degree or higher preferred.

Work experience can make up for education.


A minimum of three to five years’ experience in an administrative capacity with a fast-paced office environment. Preference given to college or university experience. Excellent organizational and administrative abilities, communication and interpersonal skills. Proficiency in the Microsoft and Google suite of products is required. Experience using Banner, E-Value and Blackboard preferred.

Certifications, Licenses, Registrations

No Board Certification or Board Eligibility is required.

Physical Demands

Must be able to lift files and administrative items. Sit at desk for prolonged periods, hear & answer telephone. Use standard office equipment.

PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

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