Finance and Business Manager, Information Technology

The University of Montana invites applications for a Finance and Business Manager for th e Information Technology department. The Finance and Business Manager will direct the management of the finances and business office support for the Office of the CIO, Data Office, Information Security, Cyber-Infrastructure, Client Experience, and Enterprise Technologies exceeding $12M dollars in annual expenditures. Additionally, this position will collaborate closely with central business service operations and other related entities in meeting the strategic goals of the University. The Finance and Business Manager will play a key role in the preparation of financial and management reports to support long-range planning forecasts; budget recommendations, planning, and analysis; and financial analysis and strategic financial management of department resources.

The Finance and Business Manager will apply knowledge, and interpret principles, rules, regulations, policies, precedents, and other guidelines specific to the University of Montana, Information Technology department, the Office of Institutional Effectiveness, and the State of Montana to analyze needs, resolve problems, answer questions, and provide information.

Essential Duties and Responsibilities of this position include:

• Oversight of fiscal operations within the department (including the development and management of budgets, which involves planning, assessing, forecasting consulting, and reporting for all fiscal matters)
• Collaborate directly with central budget and finance personnel
• Prepare fiscal operating plans for division. Analyze annual budgets for fund types, incorporating historical data, current activities, and anticipated commitments. Use this information to forecast balances and identify areas of concern
• Oversee the accuracy of all revenue collections, accounts receivable, purchasing and Procard transactions, ensuring all policies and procedures are followed
• Supervise and manage one or two classified staff and possibly student employees that assist the Finance and Business Manager
• Develop and produce monthly executive reports for IT leadership
• Oversight for preparation of paperwork for purchases or contracted services that need to go through the competitive bidding process
• Work closely with the UM office of Administration & Finance, Business Services, HR, and other internal offices to continually improve and optimize automated processes
• Oversight for completion and reconciliation payroll for professional employees, classified staff and student workers assigned to work within the department
• Maintain our acquisition and renewal of Enterprise contracts for UM and our affiliates to ensure contracts are kept current or coordinate with IT managers on when contracts/systems need to be renewed.
• Coordinate with UM Procurement to maintain acquisition and renewal of Enterprise contracts for UM and our affiliates to ensure contracts are kept current or coordinate with IT managers on when contracts/systems need to be renewed.
• Oversight of campus financial transactions internal to campus and affiliates for bill-back or pay-for-service billing or shared contributions often handled via journal voucher.
• Monitor and analyze all personnel transactions for departmental fiscal impact
• Responsible for conducting new employee on-boarding process
• Work directly with HRS Department personnel to navigate and manage various personnel actions as appropriate
• Supervision of the performance review/evaluation process for all classified staff members assigned to work within the department
• Provide management guidance to departmental supervisors on all aspects of personnel recruitment and retention, career development of overseen staff, and various training opportunities
• Manage multiple highly complex and wide-ranging projects simultaneously
• Plan, compose, edit, and manage distribution of various forms of communication from the CIO office (including emails, letters, memos, and other means of information distribution)
• Work with Business Services, HR, and other internal offices to continually improve and optimize automated processes
• Monitor balances and advise key staff members regarding and potential fiscal problems, collaborate to develop solutions and responses to issues, and recommend changes to procedures that ensure compliance with policies for UM, Montana University System, Board of Regents, and the State of Montana.

Upon completion of training, the incumbent will have:

• Expert knowledge of UM policies, State of Montana regulations and governmental accounting principles
• Expert proficiency in Banner, UMDW and State accounting systems
• Expert proficiency in database management systems and presentation technology

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

Position Details

• Position is full-time, 1.0 FTE, MUS Contract and includes a comprehensive and competitive benefits package including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program. Flexible scheduling available (e.g. 7-4, 4x10s, partial remote, etc.) with supervisor approval.
• Salary for this position is $70,000 - $75,000 per year commensurate with qualifications.

Required Skills

• Advanced knowledge of accounting, financial planning and budgeting.
• Knowledge of computer software programs
• Effective interpersonal, written and oral communication skills
• Strong initiative and an ability to meet strict deadlines
• Highly developed organizational skills
• Advanced knowledge of Excel, experience with a financial planning and forecasting system and an integrated enterprise resource planning suite.
• Excellent planning, problem-solving, analytical, organizational, project management, financial analysis, supervisory, and customer service skills

Required Experience

• Bachelor’s degree in accounting, finance, business management, or another related field, as well as at least five (5) years of directly related professional work experience; or any combination of experience and education to successfully complete the duties of the position.

Preferred Qualifications

• Master’s degree in Business Administration or Accounting (or equivalent education and work experience), including accounting coursework, and at least three (3) years of job-related experience in office management in a supervisory capacity, with experience in performing accounting functions in a financial management system
• Experience with Syntellis Axiom and/or Ellucian Banner
• Demonstrated knowledge of sponsor and University regulations and basic proficiency in all technical and professional skills related to business office and contract grant management
• Experience with supervising staff
• Experience working with IT budgets and contracts

About UM and IT

The University of Montana is flagship, research institution with more than 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.

Information Technology (IT) reports to the Office of Operations and Finance at The University of Montana (UM). IT at UM is a campus service organization that provides computing and communication resources in support of the instructional, research, administrative, and public service activities of The University of Montana. IT maintains and operates complex information systems to support the University's administrative activities and offers a variety of technology support services to assist the University in using the resources and services that IT is responsible for providing.

IT at UM is committed to the pursuit of strategic diversity initiatives that help to position diversity, equity, and inclusion as fundamental to supporting the University of Montana’s priorities for action. In doing so, IT at UM strives for a campus culture and community that fosters a true sense of belonging for all, provides opportunity for everyone to participate equally and fully in the UM experience, and helps to develop each individual's capacity to confidently and competently engage within and across difference. Given an evolving national context and the rapid change in the demographic profile of our country, the University has made a significant commitment to addressing and enhancing its campus climate and diversity capabilities as an institution.

UM IT is organized into five major units of service delivery to support this mission:

• Enterprise Technology (ET)
• Cyberinfrastructure
• Client Experience
• Information Security
• Data Office/Office of Institutional Effectiveness

To learn more about the University of Montana, please visit the links below.

• University of Montana
  • Video: Mission First, People Always
  • UM on YouTube

Criminal Background Investigation is required prior to Offer of Employment.
In accordance with University policy, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference.
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.
References *References not listed on the application materials may be contacted; notice may be provided to the applicant.
Testing Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions.

E mployment Eligibility. All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: Wednesday, January 12, 2022

Applications received by this date will be guaranteed consideration. Application review will begin after date above and continue until the position is filled.

Please submit the following application materials via "New Resume/CV" button below.

*Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.

• Letter of Interest – addressing the stated required skills for the position
• Detailed resume listing education and describing work experience
• Three (3) professional references - Names and contact information

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular