Administrative Coordinator
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Dec 10, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
The Johns Hopkins Center for Alternatives to Animal Testing (CAAT) seeks a qualifiedAdministrative Coordinator. The successful candidate will oversee the administrative needs for Center and its staff. This position will include extensive internal and external interaction with faculty, staff, students, and other guests through phone, e-mail, other written correspondence, and face-to-face interaction.
The position is expected to maintain a high degree of professionalism and trust on the telephone, in person, on zoom, and via electronic communication, and must be able to prioritize and multitask based on changing needs and deadlines. Inter- and intra-office communication and teamwork skills are critical. This position will perform duties of a sensitive and highly detailed, technical nature, exercising administrative judgment and maintaining responsibility for quality of service and discretion.
Specific Duties & Responsibilities:
-
Provide administrative assistant to the Center’s PI
with scheduling travel and providing logistics
reports.
The Administrative Coordinator ensures smooth
management of the day to-day administrative operations of the
Center and serves as an information resource and provide assistance
for departmental leadership, faculty, staff, and students, as well
as contacts from outside the
Center.
Exercises independent judgment, maintains high-level
of confidentiality, demonstrates initiative and public relations
skill, multi-tasks, and manages many competing
priorities.
Communicates effectively and maintains positive
courteous, supportive, and professional working relationships with
all levels of contacts; contributes to the customer
service-oriented atmosphere within the
Center.
Independently manages projects, develops, and
maintains positive working relationships internally and externally
to the Center, the University, and with all those they personally
encounter including University representatives, faculty, staff, and
students.
Documents administrative systems, creating, compiling
and updating policies & procedures as
needed.
- Performs other duties as required.
Minimum Qualifications (Mandatory):
- High School Diploma/GED required.
- Three years related experience required. Additional education may substitute for experience.
Preferred Qualifications:
- Bachelor’s Degree preferred.
- Experience in an academic setting is strongly preferred.
- Concur, SAP experience desired.
- Excellent skills in Microsoft Word, Adobe and office skill required.
- Additional education may be substituted for experience, to the extent permitted by the JHU Equivalency Formula.
Special Knowledge, Skills, & Abilities:
- Independent worker, who is flexible, motivated and able to handle multiple tasks and deadlines in a fast-paced environment with professionalism and accuracy.
- Must be collaborative with excellent interpersonal and customer service skills.
- Must be able to communicate clearly, appropriately and effectively both orally and in writing, with all levels of faculty, staff, students, and leadership both inside and outside the Center.
- Ability to identify problems, propose solutions and implement procedures to enhance the effectiveness of administrative functions for the Center and its leadership.
- Knowledge of office administration, record keeping systems, effective scheduling and administrative support services and skills.
Classified Title:
Administrative Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range: $17.59 - $24.80 per hour (commensurate with
experience)
Employee group: Full Time
Schedule: Monday - Friday
Exempt Status: Non-Exempt
Location: School of Public Health
Department name: Environmental Health and Engineering
Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity
Employer
Note: Job Postings are updated daily and remain online until
filled.
EEO is the
Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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