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Data Records Assistant - K

Employer
Vassar College
Location
New York, United States
Salary
Salary Not specified
Date posted
Dec 10, 2021


Vassar College

Data Records Assistant - K


Department: Office of Advancement
Duration of Position: Full year / Full time
Work Schedule:
Employee Type: Staff
Posting Date: 11/01/2021
Union Representation: CWA
Posting Number: AS149P
Pay Rate: $15.00/hour

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is deeply committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, diversity and inclusiveness. Vassar seeks to create a pluralistic community for all staff, faculty and students. Vassar College is an Affirmative Action, Equal Opportunity employer, and applications from women, individuals with disabilities and members of historically underrepresented groups are especially encouraged.  Vassar College is a smoke-free, tobacco-free campus. Note: Vassar College has a universal vaccination policy requiring a COVID-19 vaccination for all employees except for those exempt for medical or religious reasons.

Position Summary and Responsibilities
This position provides support to the Office of Advancement in the advancement services department, reporting to the Manager of Gifts and Records.

Position Responsibilities:

Data Records Responsibilities:
  • Responsible for updating and creating constituent records originating from a variety of sources. Work in conjunction with data records colleagues on analyzing and entering data accurately, identifying discrepancies, and researching further information for incomplete data as necessary.
  • Run various searches and reports to support data entry.
  • Assist supervising student worker(s).
  • Process returned mail.
  • Image documents via a collegewide document imaging system.
  • Participate with ongoing projects as assigned.



Office Responsibilities:
  • Provide backup support for the Office of Advancement's 800-line. This includes but is not limited to, answering questions from constituents and forwarding calls to the appropriate staff member.
  • Other duties as assigned.

This position is full-time, 37.5 hours/week and is benefit eligible.

Qualifications
  • 2-4 years of computer, database, and technical experience and/or training (thankQ CRM system preferred, but not required).
  • High-level proficiency with Google Suite and Microsoft Office Suite, and willingness to learn new technology and software applications.
  • High-level proficiency with Excel and Microsoft Word.
  • Familiarity with merges and data imports.
  • Highly-organized strategic thinker with ability to manage competing tasks.
  • Communication and fine interpersonal and writing skills needed to communicate with Advancement, Computer Information Services, and external sources.
  • Must exercise discretion, maintain confidentiality, be detail-oriented, and be adept at working independently as well as within a team. Excelling in these skills while maintaining accuracy is essential to the smooth operation of Advancement’s relationship with its constituents.


Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.

For full consideration applicants should apply by:

All applicants must apply online at: https://employment.vassar.edu/postings/2285.



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