Associate Registrar

Associate Registrar

The Associate Registrar position at Western Oregon University is a great role for someone that will thrive in a position with a variety of responsibilities for technical systems, business processes, leadership, and service. The Associate Registrar provides support, strategic direction, technical expertise, and supervision under the direction of the University Registrar. The Office of the Registrar is an office within the Academic Affairs division of the university with responsibilities that include registration, scheduling, graduation, veterans’ education benefits, data integrity, operational efficiency, academic records management, systems support, systems management, and campus communication.

The Associate Registrar is responsible for coordinating, managing, and optimizing operations in the Office of the Registrar in areas of compliance, application of technological solutions/systems, reporting, project management, and customer service. The Associate Registrar engages university stakeholders, makes decisions, marshal’s office resources, and shepherds projects to completion and systemization. This position is responsible for systems management, term setup & maintenance, end of term grade and academic standing processing, data validation, reporting, and system/process optimization. The Associate Registrar oversees the graduation coordinator responsible for degree clearance and graduation and our compliance coordinator responsible for transfer articulation and veteran’s education benefit administration. Technical acumen, understanding of business processes and workflow, communication skills, leadership skills, empathy, and astute interpersonal skills are all critical competencies for this role.

Qualified candidates may be eligible to receive funds towards moving expenses. We are able to offer a hybrid in-person telecommuting work schedule in accordance with WOU’s telecommuting policy.

Minimum Qualifications

• Bachelor’s degree

• Two years of professional experience coordinating complex systems and processes

• Experience working with data-intensive applications, large-scale information systems, and/or the Banner information system

• Report writing experience

• Experience supervising staff in a professional environment

• Demonstrated experience, comfort, and facility using, evaluating, and implementing technological solutions

• Effective communication skills

• Demonstrated commitment to serving the needs of a diverse population

Preferred Qualifications

• Experience with Banner, particularly the Banner Student Information System (Banner SIS)

• Three to five years of professional experience leading, managing, and developing complex systems and processes

• Intermediate to advanced experience writing SQL queries (or an equivalent type of query language)

• Experience in higher education, preferably in a role working in or closely with the Office of Registrar

• Experience administering a degree audit system, preferably Degree Works

• Experience managing projects and working with cross-organization constituents

• Team leadership experience

For the complete position description which includes knowledge areas and preferred qualifications go to: https://wou.edu/hr/files/2021/12/S2152-E99401-PD.pdf.

Application Instructions:

You may submit all materials online at https://www.wou.edu/prostaffapp

As an alternative, you may submit application materials to:

S2152, Associate Registrar, Human Resources, Western Oregon University, 345 N. Monmouth Avenue, Monmouth, OR 97361; OR fax to: 503-838-8522.