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Coordinator, Academic Services

University of Maryland School of Medicine
Maryland, United States
$45,000.00 - $50,000.00
Posted Date
Dec 9, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration
Employment Level
Employment Type
Full Time
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The University of Maryland, Baltimore (UMB) School of Medicine - Anatomy and Neurobiology is recruiting for an Academic Services Coordinator. The incumbent in this position will provide administrative support to a basic science department. This includes preparing detailed appointment packets and annual renewal letters for the faculty; volunteer appointments and postdoctoral fellows; procurement; and financial budgeting. The incumbent in this position must have accurate data entry skills and the ability to self-teach.
Benefits Information:
UMB offers a generous benefits package, which includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.
Primary Duties:
  • Adhere to policy documents including standard operation procedures, presentations, and other procedural information.
  • Performs daily administrative duties related to procurement, appointments for faculty, postdoctoral fellows and volunteers, purchase orders, UMB procard, work orders, places service calls for office and research equipment, financial budgeting, liaison for public affairs, manages the seminar program and takes minutes at the monthly faculty meetings.
  • Identify and assist in the development of future business process changes to administrative unit. Ensure effective use of resources within department.
  • Manages reimbursement requests and travel management for administrative unit’s department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. Determines client needs from analysis and designs procurement methodology. Prepares travel journal entries and reviews travel expenditures.
  • Apply knowledge of human resource transactions to administrative unit needs and processes. Manages and attends to confidential matters of employment, credentialing, and records management processes for the administrative unit.
  • Performs accounts receivable and payable activities in accordance to Generally Acceptable Accounting Principles ensuring unit budget is balanced.
  • Serve as a liaison between unit and Financial Services, Dean’s Office, and Strategic Sourcing and Acquisition Services.
  • Responds to inquiries with accurate and policy supported information.
  • Independently manages and administers programs, processes, projects, or resources.
  • Contacts appropriate resources when unable to find factual support for answers.
  • Performs other duties as assigned.
  Qualifications    Education: Bachelor's degree in Business Management or related field.
Experience: Two (2) years of related administrative experience in which program coordination is the primary responsibility.
Supervisory Experience: N/A
Certification/Licensure: N/A
Other: May consider a combination of directly related experience and education.   Knowledge, Skills, Abilities:
Ability to work independently on multiple projects and to self-teach. Demonstrate accurate data entry skills. Ability to maintain high standards with the work being performed and maintain awareness with trends and influences. Assumes personal responsibility for all outcomes; makes effective and timely decisions; and learns how to effectively use technology. Maintains productivity and uses knowledge strategies to increase knowledge base. Ability to prioritize ongoing and new projects, as well as conduct research and gather information. Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
Hiring Range: $45,000 - $50,000
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at  
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
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