Accounts Payable & CPC Manager

Description/Job Summary

Reporting to the Controller, the Accounts Payable and CPC Manager (Manager III) is responsible for planning, coordinating and directing the Accounts Payable operations. This information compiles financial information in an accurate and timely manner, ensures appropriate accounting procedures, and reconciles reports and financial data. This position has contact with BCCC staff, faculty, and vendors on a daily & weekly basis. This position also has contact with the General Accounting Division (GAD).

Responsibilities/Duties

• Plans, directs, and coordinates the Accounts Payable Operations, goals and activities of the department.
• Supervises and oversees activities involved in maintaining and processing various accounting and financial records and transactions with FMIS, billing, revenue, credit memos, accounts payable, accounts receivable, collection and record keeping.
• Serves as the Agency Designee Signer for the Corporate Purchase Card (CPC) program; reviews all statements, maintains cardholder activity logs and credit receipts, ensures appropriate posting of transactions.
• Reviews, corrects and processes BCCC travel expense reimbursements according to the State’s travel regulations and BCCC guidelines
• Provides assistance and training on travel regulations
• Approves/denies the FMIS invoices, expense reimbursements, working fund, petty cash, Hackerman Loan, and interagency payments.
• Reviews and corrects a variety of documents for accuracy and compliance
• Maintains and updates the outstanding payable invoice file.
• Prepares and submits the information for the annual 1099 Misc
• Prepares and submits the quarterly mileage information.
• Closes Purchase orders and tracks encumbrances.
• Processes student refunds
• Answer vendor inquiries and questions.
• Other Duties as assigned

Required Qualifications

• Bachelor’s degree in accounting, finance or related field.
• At least 5 years of accounting/finance experience.