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Administrative Assistant III, Physical Plant 998976

Xavier University
Ohio, United States
Salary Not Specified
Posted Date
Dec 8, 2021

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Position Type
Faculty Positions, Business & Management, Management, Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Executive, Other Executive
Employment Level
Employment Type
Full Time
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Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts and is strongly committed to enhancing equity, inclusion, and diversity. These values are central to our mission . We strive for a climate of respect and inclusiveness that welcomes and supports members from diverse backgrounds and life experiences, is committed unreservedly to open and free inquiry, and deliberately seeks out multiple perspectives.

The Administrative Assistant III (AAIII) will serve as the primary administrative assistant for the Office of Physical Plant. The position involves day-to-day office management, including corresponding with University executives, other offices/departments, and external constituencies, as well as identifying and resolving issues that may arise within the Office of Physical Plant. Other duties include the management of databases that contain Physical Plant archives, support for search committees, budget management, meeting management, and event management. The position will report directly to the Vice President, Facilities.

Specific duties include:
  • Administrative support for the Vice President, Facilities
  • Administrative support for the Director, Construction.
  • Administrative support for the Director, Plant Operations.
  • Administrative support for the Director, Facilities Strategy and Assessment.
  • Administrative support for the Project Architect.
  • Office management.
  • Database management.
  • Appointment/meeting scheduling.
  • Budget management and reporting, including purchasing of office supplies.
  • Assist with web-based changes.
  • Travel arrangements.
  • Other duties as assigned.
Required Qualifications:
  • High school education and 5-10 years administrative experience.
  • Demonstrated proficiency in all Office software.
  • Excellent verbal and written communication skills.
  • Ability to work independently on multiple projects.
  • Ability to coordinate events.
  • Excellent customer service and problem-solving skills.
  • Strong database management capabilities.
  • Ability to maintain confidentiality.
  • Experience in records management.
  • Experience in facility management.
Preferred Qualifications:
  • Associates degree
Xavier University is an Equal Opportunity Employer committed to enhancing equity, inclusion, and diversity. All qualified applicants will receive consideration for employment without discrimination on the basis of race, skin color, ethnicity, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability.

To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University's website by January 3, 2022 . Candidates are asked to include their cover letter a brief statement on how they might support/contribute to Xavier’s commitment to diversity and inclusion. Please indicate that you are currently an employee of Xavier, including your title and years of experience.

Xavier University will require all employees to be fully vaccinated against COVID-19 by January 3, 2022. Newly hired employees will be required to provide proof of their COVID-19 vaccination upon on-boarding. Vaccine exemptions may be granted for medical or religious reasons.

External applicants will not be considered for this position.

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