Human Resources and Office Manager

Human Resources and Office Manager

Job no: 528630
Work type: Officer of Administration
Location: Eugene, OR
Categories: Biology/Life Sciences, Human Resources

Department: Institute of Ecology and Evolution
Appointment Type and Duration: Funding Contingent (Faculty, Research OAs), Ongoing
Salary: Starts at $50,000 per year
Compensation Band: OS-OA06-Fiscal Year 2021-2022
FTE: 1.0
Application Review Begins
January 5, 2022; position open until filled.
Special Instructions to Applicants
To be considered for this position, please upload the following documents with your online application:

• A resume
  
• A cover letter highlighting how your knowledge, skills and experience qualify you for the requirements, competencies, and qualifications outlined in the job posting.
  
• The names of at least three professional references, their e-mail addresses, and telephone numbers.
  Department Summary
  The University of Oregon (UO) is one of only two Pacific Northwest members of the Association of American Universities and holds the distinction of a “very high research activity” ranking in the Carnegie Classification of Institutions of Higher Education. The Institute of Ecology and Evolution (IE²) facilitates research and graduate education in ecology and evolutionary biology. The Institute fosters a collegial and stimulating intellectual environment for world-class research in molecular evolution, evolutionary genetics, evolution of development, and microbial, population, community, and ecosystems ecology.
  Position Summary
  The HR and Office Manager provides essential human resources support to the Director, Assistant Director, principal investigators, and research staff, as well as overseeing daily operations for the IE2 office. This position has direct oversight of IE2 office staffing, providing support to the directors and overseeing essential operational functions for the unit. The HR and Office Manager reports to the Assistant Director for Finance and Administration, with input and guidance from the Director, and is responsible to supervise a Purchasing Technician and up to five student workers.
  
  Duties for this position include:
  
• Human Resources Management - Manages all unit-level human resources tasks including employee searches, hires, payroll, and terminations
  
• Office Management - Interfaces with staff on facilities needs and supervises reception
  
• Accounting and Financial Administration - Oversees direct procurement and contracting, and facilitates travel
  Minimum Requirements
  
• Bachelor's degree or an equivalent combination of skills and experience
  
• Four (4) years of office experience in a higher education setting or similarly complex multi-unit organization
  
• One year of supervision experience
  Professional Competencies
  
• Maintain a working knowledge of HR processes and procedures.
  
• Highly efficient and organized approach to work with strong attention to detail and thoroughness, and the ability to manage multiple tasks utilizing exceptional time management skills
  
• Excellent oral and written communication skills and the ability to communicate effectively and respectfully with faculty, staff, and students from a variety of diverse backgrounds.
  
• Strong computer skills, including Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat
  
• Ability to develop and maintain strong working relationships and collaborate.
  
• Commitment to working with faculty, staff and students from diverse backgrounds in an inclusive, welcoming environment; ability to effectively work and communicate with individuals from varied cultural backgrounds.
  Preferred Qualifications
  
• Experience working in higher education
  
• Highly proficient in Banner database or similar system
  
• Experience in coordinating travel arrangements and reimbursements
  
• Experience managing and tracking contracts
  
• Experience with payroll processes and systems
  
• Experience applying administrative policies, rules and procedures in a higher education setting
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/528630/human-resources-and-office-manager
  
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