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Digitization Services Specialist (DSS)

Miami University
Ohio, United States
Salary Not specified
Posted Date
Dec 7, 2021

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Position Type
Faculty Positions, Education, Education Administration & Leadership
Employment Level
Employment Type
Full Time
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King Library: Digitization Services Specialist (DSS) oversees the processing and curation of the Bowden Postcard collection of over 650,000 items, which centers active learning and the student experience. The position will implement strategic plans to assess and continuously improve access and use of the collection, including creating and giving custom-designed instruction sessions to classes; using a range of scanning technologies and techniques to digitize a wide variety of special collection materials with a particular emphasis on postcard collection. The DSS is responsible for the development, stewardship, and promotion of the postcard collection and works as a part of a team to build and maintain the Libraries’ various digital collections.

Reporting to the Head of the Department of Steward and Sustain, the Digitization Services Specialist will collaborate with the University Archivist and Digital Collections Librarian and a varying number of student assistants to develop, document and implement workflows that will improve access to the collection and increase the value of these materials to research, teaching and learning. The DSS will also work with external digitization vendors and coordinate external scanning jobs; provide support and assistance with the Bowden Postcard Collection in the use of digitization equipment and software to faculty and staff; perform routine maintenance on various systems and equipment such as cameras, lighting systems, computers and digitization equipment; and train and supervise student assistants, as assigned; participate in library standing committees, contribute to the development of new library programs, such as digital initiatives and digital scholarship services, and may also participate in writing grants and funding proposals; oversee the development and maintenance of Postcard collections which include: AV material, artifacts, artwork, books, manuscripts, photographs, electronic and paper-based records, and digitized images; apply standardized practices for records appraisal, accessioning, and disposition of materials not suitable for preservation; apply standard archival practices to ensure efficient retrieval and preservation of collections; working with the Preservation librarian, develop and implement standards for environmental protection and preservation of archival materials, including proper storage systems, security, and basic conservation procedures; follow national standards for archival description, e.g. Describing Archives: A Content Standard (DACS); collaborate with the University Archivist on setting policy and best practices for processing and descriptive work; developing program goals and metrics to evaluate work; developing processing plans; and helping to plan and prioritize large-scale processing projects; collaborate with the Digital Collections Librarian to develop tools and workflows for the arrangement and description of digitized materials and workflows for the imaging and ingest of digitized  materials within existing collection holdings; complete other duties as assigned.

Required: Bachelor’s degree and familiarity with archival best practices for appraisal, arrangement, and description, and with national archival standards including EAD and DACS, gained through coursework or hands-on experience.

Consideration may be given to candidates with excellent problem-solving skills and ability to address ambiguity and complexity in archival arrangement; excellent oral and written communication skills.  Ability to work closely with colleagues and library users from diverse backgrounds; commitment to fostering an inclusive educational environment and workplace; commitment to professional growth.

Submit a cover letter and resume to  Inquiries may be directed to William Modrow at Screening of applications will begin December 20, 2021 and continue until the position is filled.

Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all.

For more information on Miami University’s diversity initiatives, please visit the Office of Institutional Diversity & Inclusion webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities.  Miami University prohibits harassment, discrimination and retaliation on the basis of sex/gender (including sexual harassment, sexual violence, sexual misconduct, domestic violence, dating violence, or stalking), race, color, religion, national origin (ancestry), disability, age (40 years or older), sexual orientation, gender identity, pregnancy, status as a parent or foster parent, military status, or veteran status in its recruitment, selection, and employment practices. Requests for all reasonable accommodations for disabilities related to employment should be directed to or 513-529-3560.

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2225.  Criminal background check required.  All campuses are smoke- and tobacco free.

Miami University is committed to providing up-to-date information from the Department of Labor to our applicants for employment. Here, you will find links to the current information regarding the Family and Medical Leave Act (FMLA)Equal Employment Opportunity (EEO), and the Employee Polygraph Protection Act (EPPA).


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