Executive Assistant - Strategic Marketing and Communications, 64857

Employer
University of Missouri Kansas City
Location
Missouri, United States
Salary
Salary Not Specified
Posted date
Dec 6, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Public Relations & Marketing (Campus), Executive, Executive Directors
Employment Level
Administrative
Employment Type
Full Time


Hiring Department

Strategic Marketing and Communications

Job Description

UMKC is looking for a seasoned executive assistant to serve in a full-time role supporting two senior leaders in the organization, the Vice Chancellor of Strategic Marketing and Communications (MCom) and the Vice Chancellor of Finance and Administration. This individual will provide high level staff assistance in support of two key campus leaders. The ideal candidate would have superb communication, customer-service, organizational and problem-solving abilities along with strong demonstrated skills in Microsoft Office Suite, including Powerpoint, Excel and Outlook, among others. Strong judgment and discretion are essential.

The core responsibilities will be as follows:
  • Manage calendars and coordinate scheduling and meeting support.
  • Answer phones and main office emails and route callers and vendors to appropriate resources and people.
  • Draft, proofread and print correspondence, print attachments, collate documents, etc., as needed.
  • Purchase supplies, books, subscriptions, memberships, etc.; keep track of receipts; reconcile purchasing card statements, handle billing and inventory duties.
  • Handle any travel or meeting arrangements. Other duties would include such things as: updating PowerPoints, serving as point person for orientation processes.
  • Serve as liaison with other administrative staff and maintain proactive and positive working relationships with them, all while demonstrating an understanding of the Vice Chancellors’ and UMKC’s top priorities and strong customer service ethos.
  • Scheduling for photography studio, news calendar and other activities as designated.
  • Manage meetings and set up trainings and fiscal meetings as needed.
  • Manage incoming visitors, job applicants, vendors, clients and others as needed.
  • Maintain planning and preparation for recurring events initiated by the Vice Chancellors including monthly staff meetings, training and development activities, weekly lead team meetings, client meetings and others as directed.
  • Tackle short-term and longer-term projects that support the Vice Chancellors, as needed.
  • Proactively seek other opportunities to take responsibility for ongoing tasks/projects in support of the division.
  • Handle routine billing and expense reports, track monthly marketing data for reports, archive creative projects. Training will be provided.
  • Other duties as assigned.
Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications
  • Two or three years of related experience in business administration, personnel administration, higher education administration or public relations is necessary.
  • Three years of executive level assisting, proficient skills in Excel including simple graphics, demonstrated experience with creating and distributing written correspondence, strong multitasking and organizational skills, and experience in a higher education environment.
  • Skilled in PowerPoint.
  • Graphic design skills a plus.
Full Time/Part Time

M-F, Full-time

Salary

Position starts at $17.00/hour based on experience and education.

Application Deadline

Position will remain open until filled, with review of applications starting January 3, 2022.

Application Instructions

Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).

If you are experiencing technical problems, please call (855) 524-0002.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.

To request ADA accommodations, please call the Director of Affirmative Action at 816-235-1323.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:
UMKC Statement on Diversity

Diversity, equity and inclusion are central to the UMKC mission as an urban-serving institution. Kansas City is a particularly diverse city, including African, African American, Asian, German, Irish, Italian, Latino, Mediterranean, Middle Eastern, Native American and Slavic communities. Such ethnic diversity, in addition to our thriving neighborhoods of the Westside, Northeast Kansas City and the Eastside, fosters creativity, connection and innovation, which is showcased across the region. Major attractions such as the Annual Ethnic Enrichment Festival, the Negro Leagues Baseball Museum, the Filipino Cultural Center, the American Jazz Museum, Guadalupe Centers and Mattie Rhodes and Kansas City Irish Fest are a small sample of the many ways our diverse city enriches us.

For the reasons enumerated above, UMKC’s strategic plan prioritizes our commitment to multiculturalism, globalism, diversity and inclusion. The university’s values call upon its faculty, staff, students and community to position themselves as global citizens who seek out, embrace and celebrate the many benefits of diversity. UMKC received the Higher Education Excellence in Diversity (HEED) Award in 2019 in recognition of our continued commitment to equity and inclusion. Such commitment is demonstrated across teaching, service and research. We welcome applicants to share in our commitment to these core values and know that you will quickly understand the beauty of calling Kansas City your home.

Please visit these pages to learn more about UMKC’s engagement in diversity, equity and inclusion .

Roos Advocate for Community Change

The Division of Diversity and Inclusion

Annual Report

Multicultural Student Affairs

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