Strategic Marketing and Communications
UMKC is looking for a seasoned executive assistant to serve in a
full-time role supporting two senior leaders in the organization,
the Vice Chancellor of Strategic Marketing and Communications
(MCom) and the Vice Chancellor of Finance and Administration. This
individual will provide high level staff assistance in support of
two key campus leaders. The ideal candidate would have superb
communication, customer-service, organizational and problem-solving
abilities along with strong demonstrated skills in Microsoft Office
Suite, including Powerpoint, Excel and Outlook, among others.
Strong judgment and discretion are essential.
The core responsibilities will be as follows:
- Manage calendars and coordinate scheduling and meeting
- Answer phones and main office emails and route callers and
vendors to appropriate resources and people.
- Draft, proofread and print correspondence, print attachments,
collate documents, etc., as needed.
- Purchase supplies, books, subscriptions, memberships, etc.;
keep track of receipts; reconcile purchasing card statements,
handle billing and inventory duties.
- Handle any travel or meeting arrangements. Other duties would
include such things as: updating PowerPoints, serving as point
person for orientation processes.
- Serve as liaison with other administrative staff and maintain
proactive and positive working relationships with them, all while
demonstrating an understanding of the Vice Chancellors’ and UMKC’s
top priorities and strong customer service ethos.
- Scheduling for photography studio, news calendar and other
activities as designated.
- Manage meetings and set up trainings and fiscal meetings as
- Manage incoming visitors, job applicants, vendors, clients and
others as needed.
- Maintain planning and preparation for recurring events
initiated by the Vice Chancellors including monthly staff meetings,
training and development activities, weekly lead team meetings,
client meetings and others as directed.
- Tackle short-term and longer-term projects that support the
Vice Chancellors, as needed.
- Proactively seek other opportunities to take responsibility for
ongoing tasks/projects in support of the division.
- Handle routine billing and expense reports, track monthly
marketing data for reports, archive creative projects. Training
will be provided.
- Other duties as assigned.
A Bachelor's degree or an equivalent combination of education and
experience and at least 3 years of experience from which comparable
knowledge and skills can be acquired is necessary.
Full Time/Part Time
- Two or three years of related experience in business
administration, personnel administration, higher education
administration or public relations is necessary.
- Three years of executive level assisting, proficient skills in
Excel including simple graphics, demonstrated experience with
creating and distributing written correspondence, strong
multitasking and organizational skills, and experience in a higher
- Skilled in PowerPoint.
- Graphic design skills a plus.
Position starts at $17.00/hour based on experience and
Position will remain open until filled, with review of applications
starting January 3, 2022.
Applicants must combine all application materials (cover letter,
resume, and list of three references with contact information) into
one PDF or Microsoft Word document and upload as a resume
Limit document name to 50 characters. Maximum size limit is 11MB.
Do not include special characters (e.g., /, &, %, etc.).
If you are experiencing technical problems, please call (855)
Equal Employment Opportunity
Equal Opportunity is and shall be provided for all employees and
applicants for employment on the basis of their demonstrated
ability and competence without unlawful discrimination on the basis
of their race, color, national origin, ancestry, religion, sex,
pregnancy, sexual orientation, gender identity, gender expression,
age, disability, protected veteran status, or any other status
protected by applicable state or federal law. This policy shall not
be interpreted in such a manner as to violate the legal rights of
religious organizations or the recruiting rights of military
organizations associated with the Armed Forces or the Department of
Homeland Security of the United States of America. For more
information, call the Vice Chancellor - Human Resources at
To request ADA accommodations, please call the Director of
Affirmative Action at 816-235-1323.
EEO IS THE LAW
To read more about Equal Employment Opportunity (EEO) please use
the following links:
UMKC Statement on Diversity
Diversity, equity and inclusion are central to the UMKC mission as
an urban-serving institution. Kansas City is a particularly diverse
city, including African, African American, Asian, German, Irish,
Italian, Latino, Mediterranean, Middle Eastern, Native American and
Slavic communities. Such ethnic diversity, in addition to our
thriving neighborhoods of the Westside, Northeast Kansas City and
the Eastside, fosters creativity, connection and innovation, which
is showcased across the region. Major attractions such as the
Annual Ethnic Enrichment Festival, the Negro Leagues Baseball
Museum, the Filipino Cultural Center, the American Jazz Museum,
Guadalupe Centers and Mattie Rhodes and Kansas City Irish Fest are
a small sample of the many ways our diverse city enriches us.
For the reasons enumerated above, UMKC’s strategic plan prioritizes
our commitment to multiculturalism, globalism, diversity and
inclusion. The university’s values call upon its faculty, staff,
students and community to position themselves as global citizens
who seek out, embrace and celebrate the many benefits of diversity.
UMKC received the Higher Education Excellence in Diversity (HEED)
Award in 2019 in recognition of our continued commitment to equity
and inclusion. Such commitment is demonstrated across teaching,
service and research. We welcome applicants to share in our
commitment to these core values and know that you will quickly
understand the beauty of calling Kansas City your home.
Please visit these pages to learn more about UMKC’s engagement in
diversity, equity and inclusion .
Roos Advocate for Community Change
Division of Diversity and Inclusion