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Business Graduate Advisor, College of Business

Employer
University of Central Oklahoma
Location
Oklahoma, United States
Salary
Salary Not Specified
Date posted
Dec 6, 2021

Job Details



Position Summary:

Serve as the academic advisor for students enrolled in MSBA, online MBA, and new graduate programs. Duties include:
  • Managing new program orientation, new student informational sessions, and major hub updates.
  • Advising new and current students of courses needed to fulfill program requirements.
  • Creating, updating, and coordinating all Plan of Study forms in cooperation with all graduate program stakeholders.
  • Conducting information and advisement sessions via Zoom, phone, and face-to-face appointments.
  • Creating and disseminating information on logistics, program location, shuttle transportation, etc.
  • Applying student permissions for prerequisites when needed and for regular enrollment.
  • Assisting with graduate student events and documentation as planned by the College of Business graduate programs.
  • Be the point of contact for students and direct questions to appropriate faculty or university resources.
  • Be the point of contact to the Global Affairs Office.
  • Complete a plan of study and graduation check at request of the Graduate College for students.
Work flexible hours when required for student advisement and events that occur downtown and/or after hours.

Department Specific Essential Job Functions:

Participates in training and evaluation sessions and recommends Academic Advising and Retention methods to improve advisement activities. Other duties as assigned.

Job Level:

Scope & Impact: This senior-level position provides oversight for a group of employees working in a particular work area/project or serves as the senior-most expert responsible for performing tasks or advising within a particular work area. In a team lead capacity, this position does not have full formal supervisory authority for staff assigned; however, in order to complete assignments, the team leader must be able to schedule and control the daily working arrangements for that group of employees. The results of actions and decisions may have a significant impact on substantial segments of University operations.

Communication & Interaction : Interacts with key stakeholders across various levels of University and outside public while handling difficult and complex situations with tact and diplomacy. Interprets instructions and policies and communicates guidelines for project and service delivery. 

Effective Knowledge: Applies functional area expertise to solve unusual problems or resolve challenges for which no precedent exists. Demonstrates skill at coordinating and organizing resources to achieve operational outcomes for a work unit.

Problem Solving & Judgement : Identifies and resolves issues while using judgment to escalate where appropriate. Anticipates potential problems and recommends solutions. Reviews work quality and makes suggestions for improvement while coaching employees to improve performance. Provides input to management during interviews and selection, work assignment and review, performance appraisals, and other personnel actions. Supports staff orientation and training.

Budget Authority: Provides input into budget development and may be responsible for monitoring/adhering to budget. May have limited signature authority for purchases or payroll within a work area. May be required to approve timesheets.

Policy & Procedure Authority: Primarily responsible for monitoring performance and policy compliance. May make recommendations regarding process and procedure change.

Reporting Relationships : Generally reports to a manager or higher. In very large departments, may report to an Assistant Director or faculty chair.

Supervisory & Team Leadership Responsibilities : The primary duty of this role is the planning and scheduling of work and coordination of service delivery. This role oversees individual contributors and support staff and may lead a team to deliver a particular service. Does not typically oversee professionals or other team leaders. While team leaders determine the distribution of work of other employees and may provide input, they do not make decisions regarding staff hiring/transfer, performance evaluations, promotions, compensation adjustments, reclassifications, or discipline. In some cases, Level 3 contributors may not have supervisory responsibility, but may have a high degree of autonomy and expertise related to a specific function or activity.

Qualifications

Qualifications Required:

Requires a Bachelor’s degree in job related field plus 6+ years of relevant experience or 10+ years of equivalent work experience, that provides knowledge of and exposure to fundamental theories, principles, and concepts. Requires the application of expertise in a chosen field to achieve results.

Qualifications / Knowledge / Experience Required:
  • Requires a bachelor’s degree
  • Understanding of the University policies and procedures as they relate to academic advising
  • Ability to maintain data in Excel and in numerous software systems related to enrollment, admissions, and advisement
Qualification / Knowledge / Experience Preferred:
  • Prior academic advising/counseling experience
  • Proficient in basic Excel and word processing
  • Familiarity with admission and enrollment process at the University of Central Oklahoma or in an institution of higher education
Responsibilities / Skills / Abilities:
  • Knowledgeable in the higher education attainment process, particularly the requirements and general value of education
  • Demonstration of a warm and caring professional attitude
  • Ability to communicate effectively with students, department chairpersons, program directors and/or deans regarding program needs
  • Keen attention to detail
  • Ability to work well under pressure
Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

Company

University of Central Oklahoma.

With strong connections throughout the Oklahoma City metro, the University of Central Oklahoma is dedicated to developing in students the confidence to succeed through transformative learning experiences. Central prides itself as a smart investment for success, preparing future leaders in an opportunity-rich environment, with access to more than 200 student organizations and the internship, employment, entertainment and cultural offerings of the rapidly growing Oklahoma City metropolitan area. Founded in 1890 and accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools, Central connects its nearly 14,000 students to unmatched value found in 118 undergraduate areas of study and 83 graduate programs from its main campus in Edmond and facilities throughout the metro area.

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