Graduation Coordinator

Position Details

Position Type Civil Service Classification Title Admissions and Records Representative Position's Functional Title Graduation Coordinator Position Start Date 01/01/2022 Position End Date (if temporary) Position Summary
Governors State University is seeking to hire a Graduation Coordinator to be responsible for processing graduation applications. Direct and coordinate activities related to graduate application processing.

Essential Responsibilities:

40% Coordinate final review of student academic records in preparation for degree and certificate conferral. Verify final grades and utilize degree audit to determine completion of degree requirements and graduation honors.

30% Process graduation information and input data into student database for verification of completed degree requirements. Review transcripts for accuracy.

5% Maintain accurate lists of candidates for graduation and subsequently, candidates for graduation who have not met degree requirements
.
5% Assist in all correspondence regarding graduation applications, diploma processing, and commencement activities.

5% Participate on commencement committee to develop and implement procedures for yearly graduation ceremony.

5% Works with advisors to develop proactive solutions to degree conferral issues while adhering to University policy.

5% Advise students, faculty, advisors, and staff of policies and procedures regarding graduation requirements.

5% Accurately and efficiently post degree conferral information in Colleague while meeting strict deadlines.

(This is an unionized position. Salary starts at the base up to an additional 5% based on Education and Experience exceeding the minimum qualifications per union contract).

This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit: https://www.govst.edu/benefits/ Minimum Qualifications
REQUIRED : DOCUMENTATION CONFIRMING HIGH SCHOOL COMPLETION OR EQUIVALENT MUST BE ATTACHED FOR CONSIDERATION OF THIS POSITION, COLLEGE / UNIVERSITY TRANSCRIPTS MAY BE SUBSTITUTED (See “Special instructions to applicants” section below).

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
   1. course work in any discipline as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • 60 semester hours or an Associate’s Degree equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
   2. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

For more details regarding this classification, you may visit: https://www.sucss.illinois.gov/pages/classspec/Detail.aspx?tblClassIndexID=3842.

Preferred Qualifications
Desired Education and Experience
• Bachelor’s degree
• Work experience in higher education
• Experience in high volume phone calls and walk-in customer service
• Knowledge of Family Educational Rights and Privacy Act ( FERPA ) as it relates to the release of records
• Understanding of organization-related issues; computer proficiency in Windows environment appropriate to position; excellent time management, organizational, and communication skills; ability to complete multiple tasks and high volume of work; mature, professional attitude and appearance; openness to continuing learning and upgrading of skills. Posting Date 12/03/2021 Closing Date 01/03/2022 Open Until Filled No Posting Number CS0589P Type of Search External Quicklink for Posting https://employment.govst.edu/postings/6581 Employee ID Department Special Instructions to Applicants
DOCUMENTATION REQUIREMENT :

For consideration, applicants are required to attach the following:
1: Documentation confirming High School completion or equivalent ( COLLEGE / UNIVERSITY TRANSCRIPTS MAY BE SUBSTITUTED ).
2: Online Application – Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details)
3: Cover Letter
4: Resume
5: A list of three Professional References

RESIDENCY REQUIREMENT :
Illinois residency required within 180 days of the hire date.

CREDENTIAL ASSESSMENT EXAM DETAILS :
This vacancy involves a Credential Assessment Examination which consist of a review and rating of the applicants Education, Experience, Licenses, and other qualifications. Applicants are required to provide electronic documentation as listed above to verify that the minimum qualifications for this position has been met.

VETERAN’S PREFERENCE POINTS :
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources:
1: Department of Defense – DD214/DD215

2: National Guard – NGB22 Form

3: Discharge Orders

4: Reserves – DD256 Discharge Certificate

Note: Must be received by the closing date of this posting.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents
Required Documents

1. Resume
2. Cover Letter
3. Transcripts
4. List of References
5. High School Diploma or GED

Optional Documents

1. Veteran’s/Military Preference Points Documentation
2. Other
3. Other2
4. Other3