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Administrative Assistant-Law Enforcement Academy

Missouri Southern State University
Missouri, United States
Salary Not Specified
Posted Date
Nov 29, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Safety & Security
Employment Level
Employment Type
Full Time
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General Statement of Job

Keeps official department records and relieves department chair and coordinator of clerical and administrative work by performing the following duties.

Specific Duties and Responsibilities

Essential Duties:

Works directly with the Law Enforcement Department Chair and Continuing Education Coordinator to successfully manage the Law Enforcement Academy and continuing education seminars.

Maintains website and Facebook social media, promotes events and activities through different media posts. Maintains departmental bulletin boards.

Maintains all seminar registrations, certifying, invoicing, logging, and expense tracking.

Creates and maintains database and spreadsheet files.

Verify that Missouri POST (Peace Officer Standards Training) procedures are being met.

Support the Law Enforcement Academy orientations, supplies and start up for course, and coordinate the Law Enforcement graduation.

Serves as receptionist for department (by telephone, email and in person).

Arranges programs, events, or conferences by arranging for facilities and catering, issuing information or invitations, coordinating speakers, and controlling event budget.

Education, Experience, and Licenses

High School diploma or GED required. Bachelor’s degree preferred.

Two to three years related experience and/or training; or equivalent combination of education and experience preferred.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to read and comprehend simple instructions, short correspondence, and memos.
  • Ability to write simple correspondence.
  • Ability to effectively present information in one-on-one and small group situations to students, faculty, staff and members of the public.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Ability to define problems, collect date, establish facts and draw valid conclusions.
  • Ability to presents facts to faculty for departmental response.
  • Ability to deal with a variety of information presented in oral or written formats.
  • Ability to deal with non-verbal behavior in assisting with problem resolution.
  • Ability to effectively communicate orally (in person and by telephone) and in writing.
  • Ability to effectively operate a computer (prefer Microsoft Word, Excel, Access, e-mail and internet skills including websites and Facebook).
  • Ability to use (or quickly learn) the Purchase Order, Student Data and other software systems.
  • Ability to effectively use a variety of office machines (such as adding machines, fax, multi-line telephones, etc.).
  • Ability to multi-task, yet maintain close attention to detail and timeliness of work production.
  • Ability to maintain and track invoices and payments.
  • Ability to maintain highest level of confidentiality.
  • Ability to work in a positive team-oriented manner with a variety of people (students, faculty, staff, administrators, and members of the public).

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel or use a computer keyboard; and talk or hear including the use of a telephone. The employee frequently is required to stand; walk; reach with hands and arms; and stoop, or kneel. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the office work environment is usually moderate with frequent occasions of multiple conversations in process. The work environment is sometimes loud due to the firing range. Applicants must be comfortable working with police officers and having weapons in the building.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

Have you heard about the awesome benefits of working for MSSU? Check out our phenomenal benefits package by clicking here.

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