Executive Assistant

Employer
Wheaton College of Massachusetts
Location
Massachusetts, United States
Salary
Salary Not Specified
Posted date
Dec 1, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Human Resources Administration, Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time
Wheaton is a leading private, coeducational, liberal arts college of 1800 students located in Norton, MA and within easy commuting distance of Boston and Providence.

Posting Details

Posting Number:

0600855

Position Title:

Executive Assistant

FLSA:

Non-Exempt

Job Type:

Full-Time

Staff Term:

12 Months

Staff Work Schedule (hours/dates):

Academic Year Schedule (dates):

Faculty Term:

Position Type:

Staff

Department:

President's Office

Job Summary/Basic Function:

The Executive Assistant provides secretarial and administrative support to the President. The Executive Assistant manages and maintains the calendar of the President and is also responsible for administrative support including but not limited to duties essential for effective operations of the office. The Executive Assistant plans and coordinates key constituency events for the President, often in partnership with other offices on campus.

ESSENTIAL JOB FUNCTIONS :
  • Schedule appointments and meetings, providing and coordinating necessary materials and communications for the President.
  • Make travel arrangements, prepare itineraries, logistics and materials for the President.
  • Serve as primary contact for the President’s Commission and, working with relevant campus offices, organize semiannual meetings of the Commission.
  • Work with relevant on and off-campus constituents to organize special events and activities for the Office of the President.
  • Arrange for regular and timely mail pick up; open and organize office mail and distribute to the appropriate people.
  • Responsible for answering the main phone line in the office, responding to inquiries and making referrals when appropriate.
  • Prepare correspondence, reports and other documents as needed by the President.
  • Providing excellent customer service to all constituencies over the phone and in person.
  • Handle very confidential and sensitive information on a daily basis.
  • Ability to work closely with the team in the Office of the President.
  • Perform other duties as assigned.
Minimum Qualifications:

High school diploma required with a minimum of 4 years administrative assistance experience required; or equivalent combination of education and experience.

This position requires confidentiality, discretion and excellent judgment, as well as exceptional interpersonal skills. Experience working in a professional office environment required. Proven organizational abilities, demonstrated verbal and written communication skills, accuracy and follow through are essential. Initiative, flexibility, strong team skills and a sense of humor are important.

Preferred Qualifications:

Bachelor’s degree and experience in higher education is preferred.

Physical Demands

ADA Statement:

Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Eeo Statement

Wheaton is a private coeducational liberal arts college within easy
commuting distance of Boston and Providence. We have nearly 1,700
undergraduates from 40 U.S. States and more than 70 countries. Nearly 23%
of our undergraduates are U.S. students of color and 11% are international
citizens. Wheaton College is an equal opportunity/affirmative action
employer and does not discriminate against any individual or group on the
basis of gender, sexual orientation, gender identity or expression, age,
race, color, religion, national origin, veteran status, genetic
information, or disability. In a continuing effort to maintain and enrich
an intellectually diverse learning environment, the Department and the
College actively encourages applications from women and members of
underrepresented groups.

Posting Date:

12/01/2021

Closing Date:

Open Until Filled

Yes

Contact(s):

Office of Human Resources

Contact Phone/Extension:

508-286-8206

Contact Email:

careers@wheatoncollege.edu

Contact Fax

Special Instructions to Candidates:

To prevent the infection and spread of COVID -19 and as an integral part of our public health and safety measures, Wheaton College requires that all successful applicants hired provide proof of full vaccination for COVID -19 at the time of employment, unless an exemption from this policy is requested and approved. Applicants believing that they need an accommodation of this policy because of a disability, medical condition, or sincerely-held religious belief should inform the Office of Human Resources after an offer of employment is extended.

References
Supplemental Questions

Required fields are indicated with an asterisk (*).

Optional & Required Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. List of References


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