EXECUTIVE DIRECTOR OF DIVISION BUDGET AND OPERATIONS (Administrator II)

Recruitment Details

Recruitment Number VA1537 Posting Period
Open Until Filled (Review of Applications will begin 12/17/21. Applications received after that date may be considered.) On Campus Only Promotional Opportunity No Working Title EXECUTIVE DIRECTOR OF DIVISION BUDGET AND OPERATIONS (Administrator II) Class Title ADMINISTRATOR II Level/Range/Grade 1 Salary Range (From $ to $) Salary commensurate with background and experience of the individual selected. (Anticipated hiring range: $80,000 - $90,000 per year). Department Vice Pres Student Affairs Number of Positions 1 FLSA Code Exempt Status At Will Full-time/part-time (if part-time, indicate time base) Full-time Pay Plan 12/12 CBU/MOU M80 - Management Personnel Plan Quick Link https://jobs.csuchico.edu/postings/6954
Hours Per Day 8 hours per day (hours may vary) Days Per Week 5 days per week Shift Day
Primary Duties
Under general direction of the Vice President for Student Affairs, the Executive Director of Division Budget and Operations advises, guides and supports the Division of Student Affairs at the executive level with strategic financial and operational planning, proactive personnel management, and the setting and management of goals and objectives for the division. The Executive Director serves as the principal budget and personnel officer for the Division of Student Affairs encompassing $85 million in state, student-fee, and self-support funds. Additionally, the Executive Director makes recommendations to the Vice President, Associate Vice Presidents, and unit Directors regarding critical operational and administrative issues throughout the division. The incumbent supports the Vice President with development and implementation of the division strategic plan, division and unit annual reports, assessment of division programs and services, and represents Student Affairs on campus and system-wide committees.

For a full description of job duties, please visit: https://csuchico.box.com/v/VA1537a-Position-Description

MANDATORY VACCINATIONS :
As of September 30, 2021, the CSU requires all faculty, staff, and students who are accessing campus facilities to be immunized against COVID -19 or have received a medical or religious exemption. Selected candidates should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ . Questions can be sent to: humanresources@csuchico.edu (staff and management positions) or academicpersonnel@csuchico.edu (faculty positions). Knowledge, Skills and Abilities
KNOWLEDGE :
Thorough knowledge of:

• Principles of administrative, personnel and fiscal management.
• Budget and development principles.
• Effective supervisory practices and techniques, employee-employer relationships, and the management of a unit.

Working knowledge of:

• CSU and the State of California (or comparable university systems) financial structure, policies, procedures, laws, and organizations.
• PeopleSoft (or similar system) in a budgetary environment.
• IFAS (or similar) accounting systems.
• Methods and problems of organizational and program management.
• Principles of human resource management in a complex environment that includes both represented and non­ represented employees.
• Principles of financial management in a public environment.
• Principles of planning, management, and directing a department.
• Computer literacy and proficiency with Microsoft Office Suite programs and database management and an ability to learn additional computer software programs.

SKILLS :

• Professionally competent in budget, accounting, financial analysis and reporting theory and practices.
• Demonstrated effectiveness in strategic planning and change management.
• Skilled with the creation and implementation of financial and administrative processes that improve efficiencies and reduce administrative effort.
• Excellent leadership and effective interpersonal skills.
• Excellent interpersonal skills demonstrated by the ability to work effectively with all levels in a demanding environment.
• Excellent written and verbal skills and the demonstrated competence to effectively present information in either format.
• Advanced analytical, problem solving and critical thinking skills within a complex work environment.
• Excellent organizational skills.
• Versatile technical skills that include a wide variety of software, platforms and processes.
• Proficiency in spreadsheets and data query applications
• Demonstrated skill setting priorities and deadlines to ensure project goals and objectives are obtained.
• Demonstrated success in leadership, supervision, and planning skills.
• Demonstrates a commitment to continuous improvement and a continued working knowledge of current issues and trends
• Independent judgment and critical decision-making skills.
• A high degree of initiative, integrity, and openness.
• Skilled with mediation and/or conflict resolution strategies
• Collect and analyze data / information, draw conclusions from the analysis, and make recommendations.
• Analyze and track data/statistics and prepare reports on information.
• Understand problems from a broader perspective and anticipate the impact of problems and solutions on other areas.
• Skill to establish and maintain cooperative relationships with the various partnering agencies, the campus community, and the public.
• Skilled with mediation and/or conflict resolution strategies
• Independent judgment and critical decision-making skills.
• A high degree of initiative, integrity, and openness.
• Leadership in strategic planning and project and policy development skills.
• Skilled with mediation and/or conflict resolution strategies.
• A demonstrated commitment and sensitivity to multicultural needs, issues and opportunities.

ABILITIES
Incumbent must have the ability to:

• Interpret and apply a variety of complex policies, procedures, regulations and agreements, identify deviations from applicable policies to carry out responsibilities in accordance with University policies and applicable laws.
• Reason logically, collect and analyze data/information, establish facts, draw valid conclusions and make appropriate recommendations.
• Analyze and resolve problems, achieve goals, and maintain focus on mission and values.
• Work collaboratively with administration, managers, faculty, staff, and leaders across divisions in support of Student Affairs programs.
• Anticipate the impact of changes and/or solutions on other areas and facilitate processes accordingly.
• Understand the roles and responsibilities of others and gauge relationships by taking into account the variety of the
• interrelationships, motivations and goals of the Division of Student Affairs
• Prepare and present oral and written reports / data which are clear, concise, and comprehensive.
• Effectively present information and respond to questions from groups of managers and staff.
• Manage heavy workload with multiple priorities and projects with frequent interruptions and changes with effectively providing excellent customer service.
• Plan, organize resources, delegate effectively and direct the work of subordinates to meet division goals..
• Adapt to the dynamics of organizational, procedural and policy change, demonstrate flexibility and patience with changing expectations (e.g. technology, responsibilities and assignments).
• Continually increase the range of comprehension and knowledge of the theoretical and practical aspects of the work.
• Use tact, diplomacy and discretion when handling sensitive and/or confidential matters or materials.
• Perform assigned duties.

Required Education and/or Experience
Bachelors Degree from an accredited four-year college or university.
AND
Five or more years direct experience with budget development, implementation. Additional Requirements for this Position
N/A Recruitment Preferences
Preference may be given to applicants with the following as they may be considered specialized skills:

• Masters degree in Business, Higher Education or Public Administration from an accredited four-year college or university, or equivalent work experience (demonstrated by 10 or more years experience).
• Experience in higher education budget development, implementation, and oversight.
• Experience using PeopleSoft Common Management Systems ( CMS ) and Common Financials System ( CFS ).
• In-depth expertise and knowledge of university fiscal policy, processes, procedures and regulations within the CSU system

Special Requirements

• California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
• The person holding this position is considered a “Limited Mandated Reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment.
• This position is a Higher Education Employer-Employee Relations Act ( HEERA ) designated managerial position and comes under the Management Personnel Plan ( MPP ) of the California State University. Individuals appointed to management positions serve at the pleasure of the President or designee. They are excluded from the collective bargaining process, are not subject to probationary service, and do not receive tenure or permanent status. This position is exempt from the overtime provisions of the Fair Labor Standards Act ( FLSA ).
• The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a “designated position” under the California State University’s Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Department Chair / Asst or Assoc Dept Chair / Director, Assoc, Asst, or Program Director / Program Head/ Category 2)

PHYSICAL REQUIREMENTS :
Incumbent will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. Must be able to travel across campus to other offices and buildings for meetings and events.
WORK ENVIRONMENT :
This position involves frequent to constant interaction with students, parents, guests, faculty and staff. The office is a typical office environment with standard office equipment. This is a fast-paced environment requiring a flexible schedule. Early morning, evening or weekend hours may be required, as needed, including occasional travel. Benefits
This position qualifies for benefits including tuition fee waiver (if eligible) Benefit Information
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.

Eligibility for Affordable Care Act ( ACA ) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage. About the University and Community
California State University ( CSU ), Chico is a comprehensive and residential public University, holding Hispanic-Serving Institution ( HSI ) designation and operating as part of the 23-campus CSU system. The University enrolls over 17,000 students from diverse cultural, ethnic, and socioeconomic backgrounds, with over half identifying as first-generation college students. Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from San Francisco Bay Area. A safe residential community, Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that CSU, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus.

CSU, Chico is committed to recruiting outstanding candidates who reflect the diverse, intercultural, and intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of achievement gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and activities that support an inclusive, accessible, and equitable learning and working environment.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Open Date (posting open date) 12/03/2021 Close Date (posting close date) Open Until Filled Yes Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Résumé
2. Cover Letter

Optional Documents

1. Optional Applicant Documents