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Graduate Student Program Advisor and Coordinator

Florida Gulf Coast University
Florida, United States
Salary Not Specified
Posted Date
Dec 6, 2021

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Position Type
Administrative, Academic Affairs, Adult & Continuing Education Programs, Student Affairs, Academic Advising & Academic Support Services, Admissions, Enrollment, Retention & Registrar, Other Student Affairs, Student Activities & Services
Employment Type
Full Time
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Job Summary

The Graduate Student Program Advisor and Coordinator participates in the development and implementation of graduate programs for the Lutgert College of Business. The Coordinator’s primary responsibility is advising the students, working with Graduate Admissions to evaluate applications and make admission decisions for all three graduate programs, analyzing graduate student data to streamline processes in recruitment, program improvement, retention, enrollment management, timely graduation. The coordinator is also responsible for creation and maintenance of graduates’ database.

Florida Gulf Coast University is committed to establishing and maintaining an inclusive working and learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of the campus life reflect a diverse, multi-cultural, and international worldview.

At FGCU, we collectively stand against any individual or group that practices any form of racism, discrimination, intolerance, hate expressions, or disrespect. We are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, religious beliefs, abilities, ages, gender identities, sexual orientations, socio-economic status, cultural traditions, family statuses, and military backgrounds. FGCU strives to hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our University stronger. The University community recognizes the importance of a diverse and inclusive institution and holds these ideals as paramount for the current and future success of the institution.

We seek colleagues who promote and embrace diversity, equity, and inclusion. We encourage individuals from diverse backgrounds to apply for this position as we believe that our University will grow and move forward through a commitment of equality for all.

Job Description

Typical duties may include but are not limited to:
  • Evaluates admissions applications and provides guidance in course selection, degree planning, and graduation requirements.
  • Develops and implements programs to enhance and provide opportunities for students to engage in campus programming activities.
  • Works collaboratively with administrators in the development, implementation, documentation, and enforcement of program policies and procedures.
  • Creates and implements evaluations, assessment, and student retention and engagement strategic goals to assess and report growth and effectiveness of the student programs to supervisor and appropriate stakeholders.
  • Aids graduation goals by conducting regular degree progression audits to ensure students are tracking to meet goals.
  • Creates and maintains databases and manages and analyzes graduate program data.
  • Advises and collaborates with campus partners to provide students with resources, support, referral, and advocacy.
  • Develops budget recommendations and assists with developing activities and services budget requests.
  • Monitors and complies with all fiscal expenditures and guidelines in accordance with university policies and procedures.
  • Develops, administers and analyzes continuous assessment of programs. Prepares and evaluates statistical, analytical, and narrative reports to be used for decision making and program improvement.
  • Plans and coordinates events, seminars, presentations, and workshops that support student retention and engagement strategic goals.
  • Develops and maintains the department’s publications, website, and social media presence.
  • Recruits, hires, trains, supervises, and evaluates OPS and part-time student employees. Maintains work schedules, timesheets, and payroll action forms.
  • Serves on department as well as cross-campus committees for special event planning and programming.
  • Ensures that program competencies and learning outcomes are incorporated into all programming.
Other Duties:
  • Performs other job-related duties as assigned.
  • Assists in Graduate Assistant selection and assignment.
  • Advises for Graduate Business Student Association.
  • Works with Graduate Programs Committee in advisement and implementation of new processes and procedure as an Ex-officio member.
Additional Job Description

Required Qualifications:
  • Bachelor’s degree from an accredited institution in a business-related field from an AACSB accredited institution and two years of professional full-time experience in Information Systems, Data Analytics, or Informatics in higher education or a Master’s degree from and accredited institution in a business-related field from an AACSB accredited institution.
  • Any appropriate combination of relevant education, experience, and/or certifications may be considered.
  • Experience with database software such as Microsoft Access and SQL; visual analysis software such as Tableau and SAS; and data analysis programs such as Python or R.
  • Experience with personal computers using Microsoft Office (Word, Excel, and Outlook).
Preferred Qualifications:
  • Experience in a higher education setting, especially in advising and/or admissions.
Knowledge, Skills, and Abilities:
  • Knowledge of student development theory, the needs of students in transition, and the core elements of successful orientation programs.
  • Knowledge of database software such as Microsoft Access and SQL; visual analysis software such as Tableau and SAS; and data analysis programs such as Python or R.
  • Knowledge of FERPA regulations for handling student records.
  • Knowledge of University programs and policies and Florida State Board of Education policies and rules.
  • Knowledge of or ability to learn student information systems.
  • Excellent interpersonal, verbal and written communication skills.
  • Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines.
  • Ability to effectively manage the work of others by providing information, guidance and motivation.
  • Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
  • Ability to work successfully as both a member of a team and independently.
  • Ability to take initiative to plan, organize, coordinate and perform work when numerous and diverse demands are involved.
  • Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
  • Ability to operate a personal computer with proficiency in Microsoft Office (Word, Excel, and Outlook).
  • Ability to operate personal computers with proficiency and learn new applications and systems.
  • Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes equity and inclusion.
Salary commensurate with education and experience.

FGCU is an EOE AA /F/Vet/Disability Employer.
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