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Degree Audit Analyst (Administrative Analyst/Specialist Non Exempt)

California State University - Chico
California, United States
Salary Not Specified
Posted Date
Dec 3, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Admissions, Enrollment, Retention & Registrar, Other Student Affairs
Employment Level
Employment Type
Full Time
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Recruitment Details

Recruitment Number VA1549 Posting Period
Open Until Filled (Review of Applications will begin 12/16/21. Applications received after that date may be considered.) On Campus Only Promotional Opportunity No Working Title Degree Audit Analyst (Administrative Analyst/Specialist Non Exempt) Class Title ADMINISTRATIVE ANALYST/SPECIALIST -12 MONTH Level/Range/Grade 1 Salary Range (From $ to $) $3,288 - $6,347 per month / $39,456 - $76,164 annually (New employees should anticipate being hired at the beginning of the salary range) Department Office of the Registrar Number of Positions 1 FLSA Code Non-Exempt Status Regular: Permanent (after one-year probationary period) Full-time/part-time (if part-time, indicate time base) Full-time Pay Plan 12/12 CBU/MOU R09 - CSUEU Technical & Support Services Quick Link
Hours Per Day 8 hours during the school year / 10 hours during the summer Days Per Week 5 days during the school year / 4 days during the summer Shift Day
Primary Duties
Degree Audit Programming ( DGAP ) is a unit within the Office of the Registrar, responsible for the Academic Advisement module portion of the Oracle© PeopleSoft student information system. Under general supervision, the Degree Audit Analyst is responsible for creating complex reports to enable automated analysis and evaluation of each student’s progress toward a degree. The incumbent will be responsible for building, maintaining, and monitoring the new Ethnic Studies requirement per AB 1460. Incumbent creates processes to interpret the University’s academic program requirements allowing them to interface with PeopleSoft; supports upgrades, patches, tests and troubleshoots local system modifications; synthesizes and presents DGAP data; and assists with business process development for the University-Wide E-Advising Tools.

For a full description of job duties, please visit:


As of September 30, 2021, the CSU requires all faculty, staff, and students who are accessing campus facilities to be immunized against COVID -19 or have received a medical or religious exemption. Selected candidates should be prepared to comply with this requirement. The systemwide policy can be found at . Questions can be sent to: (staff and management positions) or (faculty positions). Knowledge, Skills and Abilities
Incumbent must possess:
  • Basic knowledge of the fundamental principles and methods used in Admissions, Advising, and Academic Evaluations.
  • Basic understanding of enterprise application systems.
General knowledge of:
  • Academic processes, i.e. grade process, repeat rules, transfer credit rules and common practices, etc.
  • Basic methods and procedures for research.
  • English grammar, punctuation, and spelling.
  • University infrastructure, policies, and procedures.
  • Degree and transfer requirements.
Working knowledge of:
  • Standard office equipment (computers, copiers, phones) and standard office software packages (e.g. Microsoft Word, Excel, and Outlook).
Incumbent must possess:
  • Excellent written and verbal skills and the demonstrated competence to effectively present information in either format.
  • Excellent organizational skills to handle heavy workload and multiple projects with frequent interruptions and schedule changes.
  • A high degree of initiative, active problem solving and effective interpersonal skills.
  • Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
  • Skill at accomplishing goals through collaboration and completing tasks on time.
  • Demonstrated skill to frequently interact with students, faculty and staff to perform services and support functions, and requires a professional demeanor at all times.
  • Keyboarding and typing skills.
Incumbent must have the ability to:
  • Learn, interpret, follow, and apply a wide variety standard of policies, rules, regulations, and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
  • Analyze data and make accurate projections using basic statistical techniques.
  • Gather, compile, and synthesize data from various sources and maintain detailed records, such as course requirements, prerequisites and equivalents.
  • Effectively compile, write, and present reports related to program or administrative specialty.
  • Analyze situations and take appropriate action; i.e. Identify and solve standard problems and to refer more complex problems to appropriate staff. Understand problems from a broader perspective and anticipate the impact of office administration problems and solution on other areas.
  • Organize and plan work and projects including handling multiple priorities.
  • Make independent decisions and exercise sound judgment.
  • Handle highly sensitive interpersonal situations with tact, discretion, and diplomacy.
  • Work and interact effectively with a diverse population at all levels by establishing, promoting and maintaining cooperative and productive relationships with others and as a member of team and unit, accomplish goals through collaboration.
  • Adjust to change, demonstrate flexibility and patience with changing expectations (e.g. technology, responsibilities and assignments).
  • Perform assigned duties with accuracy and attention to detail.
Required Education and/or Experience
Requires a bachelor’s degree and/or the equivalent training that has provided a foundational knowledge of analysis, program administration, and administrative policies, procedures, practices, or programs. Additional Requirements for this Position
N/A Recruitment Preferences
Preference may be given to applicants with the following as they may be considered specialized skills:
  • Oracle, PeopleSoft, or another database experience.
  • Query or SQL knowledge
  • Two years of applicable type work that involves analysis, evaluation, and technical application of similar type work
Special Requirements
  • California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. Must be able to travel across campus to other offices and buildings on and off campus for meetings and events.
Typical office environment operating standard office equipment. Benefits
This position qualifies for benefits including tuition fee waiver (if eligible).
Part-time telework may be considered for this position. Benefit Information
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.

Eligibility for Affordable Care Act ( ACA ) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage. About the University and Community
California State University ( CSU ), Chico is a comprehensive and residential public University, holding Hispanic-Serving Institution ( HSI ) designation and operating as part of the 23-campus CSU system. The University enrolls over 17,000 students from diverse cultural, ethnic, and socioeconomic backgrounds, with over half identifying as first-generation college students. Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from San Francisco Bay Area. A safe residential community, Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that CSU, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus.

CSU, Chico is committed to recruiting outstanding candidates who reflect the diverse, intercultural, and intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of achievement gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and activities that support an inclusive, accessible, and equitable learning and working environment.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Open Date (posting open date) 12/02/2021 Close Date (posting close date) Open Until Filled Yes Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Résumé
  2. Cover Letter
Optional Documents
  1. Optional Applicant Documents

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