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Accounts Payable & Disbursement Specialist

Connecticut State Colleges and Universities
Connecticut, United States
Salary Not Specified
Posted Date
Dec 3, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs, Auxiliary Services
Employment Type
Full Time
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Posted: December 3, 2021
Level: Administrator III (SUOAF)
Hours: Full-time, 35 hours per week
Job Posting: BOR 21-27
Closing Date: Applications must be submitted by 5:00pm (EST) on Friday March 4th, 2022


System Office
61 Woodland St, Hartford, CT 06105

Anticipated Start Date:


Position Summary:

Under the general direction of the Senior Associate Director of Business Services or his/her designee this position will provide excellent customer service for the CSCU invoice processing, payments and check writing function. The Accounts Payable & Disbursement Specialist is responsible for invoice processing to ensure accuracy and timely processing and participates in the daily operations for the check writing process.

Supervision Exercised:


Minimum Qualifications:

Bachelor’s degree or equivalent combination of education and experience.

Successful Candidate must have or must possess:
  • Three (3) years of Accounts Payable or other relevant finance experience.
  • Demonstrated experience using an ERP to process Accounts Payable transactions.
  • Extremely customer focused and excellent client relationship skills.
  • Strong personal computer and business solutions software skills.
  • Proficiency in MS Office Suite.
  • Experience working with generally accepted accounting principles and accounting software.
  • Strong analytical and problem-solving skills.
  • Good planning and organizational skills to balance and prioritize work.
  • Works well in a team environment.
This posting includes qualifications, experience and skills but is not limited to the full duties and responsibilities that is stated within the Collective Bargaining Agreement.

Substitutions Allowed:

Applicants who do not meet the minimum qualifications as stated are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position and by providing appropriate references. Exceptions to the degree requirements may be made for compelling reasons.

Preferred Qualifications:
  • Experience with Banner
  • One or more years of check writing management
Example of Job Duties:
  • Reviews and processes invoices ensuring accuracy, timeliness, and adequacy of supporting documentation; and ensures compliance with internal policies, agency rules and regulations, and generally accepted accounting principles.
  • Process check cancellations, stop payments, reissues, etc.
  • Coordinates the daily disbursement operations, including file prep, ACH processing, bank process feeds, wires, printing checks, post-closing issues and other check writing duties.
  • Maintain current vendor payment data for direct deposit vendors and expand electronic vendor payments.
  • Maintain the Department of Revenue Services vendor offset processes.
  • Oversee Check fraud affidavits.
  • Collaborate with Accounting and the bank to resolve bank statement and Treasurer ZBA discrepancies.
  • Communicate with vendors and requesting departments to resolve outstanding invoices, correct billing errors, resolve credit balances, etc.
  • Recommends internal control upgrades to ensure appropriate checks and balances.
  • Research and resolution of complex technical issues.
  • Performs other related duties to those enumerated above which do not alter the basic level of responsibility of the positions.
Starting Salary:

$58,422 - $96,471 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits.

Application Instructions:

To apply you must submit a cover letter, resume and a copy of official college transcripts.

Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.

Prior to extending an offer of employment, the finalists for state employment must prove that they (1 )are fully vaccinated against COVID-19; (2) have received the first dose and has either received a second dose or has an appointment for the second dose in a two-dose series vaccination, such as Pfizer or Moderna vaccines, or has received a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine; or (3) have applied for an exemption from this requirement because a physician, physician’s assistant, or advanced practice registered nurse has determined that the administration of COVID-19 vaccine is likely to be detrimental to their health, or the finalist objects to vaccination on the basis of a sincerely held religious or spiritual belief. Each application for an exemption will be considered on an individualized, case-by-case basis, and any applicant for an exemption must provide appropriate supporting documentation if requested. Executive Order

Continuing Notice of Nondiscrimination

CSCU does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: Nicholas D'Agostino Manager of Affirmative Action, Diversity, and Inclusion


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