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Executive Associate

Millersville University
Pennsylvania, United States
Salary Not Specified
Posted date
Nov 19, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Adult & Continuing Education Programs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Student Affairs, Other Student Affairs
Employment Level
Employment Type
Full Time
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Job Summary/Basic Function

Serves as the confidential Executive Associate to the VP for University Advancement. This position has primary responsibility for a variety of executive secretarial assignments. including scheduling meetings; maintaining the Vice President’s calendar; answering the office phone and take messages; keeping a tickler file of open action items and upcoming due dates; drafting correspondence for the Vice President’s signature; directing incoming mail to appropriate functions; monitoring the Vice President’s email; printing documents as background material for VP meetings; making travel arrangements; monitoring leave status of the VP direct reports; and facilitating communications with the President’s Office, Cabinet, the Council of Trustees, and the State System of Higher Education, including the Office of the Chancellor and the Chief Advancement Officers.

Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 14 public universities of Pennsylvania’s State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students’ success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,600 students to find their path. Several of our programs are multidisciplinary in nature, combining science, technology, and art to create a more progressive degree. One thousand graduate students enroll in 21 master’s and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.

At Millersville University we are committed to fostering a learning and working environment that promotes the intersectionality of diversity to foster a climate of inclusion. Employing our EPPIIC values and the principles of Inclusive Excellence, we hold that an inclusive community is a core value that is an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.

Annual salary range: $38,803 – $51,737, plus comprehensive benefits starting on the first day of employment, including:
  • Health insurance – Low bi-weekly premium.
  • Dental insurance – Coverage is free to employee and dependents.
  • Vision insurance – Coverage is free to employee and dependents.
  • Group life insurance – equal to annual salary (up to $50,000) at no cost to the employee.
  • Voluntary Group Life and Accident Insurance – available for purchase at low rates for additional employee coverage as well as coverage for spouse and children
  • Long Term Disability Insurance – available for purchase at low rates with either a 90 or 180-day waiting period
  • Retirement – 2 plans to choose from.
  • Tuition waiver – employee, spouse, and dependents are eligible.
  • Personal leave – up to 6 days per year.
  • Vacation leave – up to 10.4 days accrued per year for first year, increases to 15.6 days per year after 1 year.
  • Sick leave – up to 15.6 days accrued per year, including up to 5 days per year that can be taken to care for a family member.
  • Holiday leave – 12 days per calendar year.
For description of benefits available, see The State System Employee Benefits Summary at
Required Qualifications
  • Associates degree and five years’ experience supporting an executive or manager or the equivalent combination of experience and education to successfully perform the duties of the position.
  • Experience scheduling complex meetings and/or events.
  • Highly effective interpersonal and phone skills.
  • Proficiency at a university level in oral and written communications and proofreading.
  • Excellent planning and organizational skills, with the ability to handle multiple priorities and projects.
  • Ability to read and manage a high volume of e-mail.
  • Demonstrated ability to learn new software.
  • Excellent oral, written, interpersonal communication skills.
  • Proficiency in Microsoft Office including Word, Excel, PowerPoint, Outlook.
  • Evidence of a commitment to diversity, equity, and inclusion.
  • Successful interview.
  • Successful completion of three background checks.

Preferred Qualifications
  • Bachelor’s degree.
  • Banner, PeopleAdmin or SAP experience.

Special Instructions to Applicants
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