Administrative Assistant (Confidential) Student
$71,340.00 - $89,604.00 Annually
Admin Assistant-Student -21
12/31/2021 11:59 PM Pacific
Admin Assistant-Student -21
position will close on December 31, 2021 at 11:59 PM (or when 150
applications are received, whichever occurs sooner).
Cerritos College is ranked 14th among the top 100 schools with the
highest Hispanic enrollment in the United States by the United
States Department of Education. Cerritos College serves as a
comprehensive community college for southeastern Los Angeles
County. Communities within the College's district include Artesia,
Bellflower, Cerritos, Downey, Hawaiian Gardens, La Mirada, Norwalk,
and portions of Bell Gardens, Lakewood, Long Beach, Santa Fe
Springs and South Gate. Cerritos College offers degrees and
certificates in more than 180 areas of study in nine divisions.
Enrollment currently averages 22,500 students. Visit Cerritos
College online at www.cerritos.edu.
Cerritos College's student services are designed to meet the unique
and varied needs of all students and offer a wide range of services
to assist students in meeting their educational goals. Student
Services programs include, but are not limited to, Admissions and
Records, Articulation, Basic Needs, CalWORKs, Campus Assessment
Intervention Response (CAIR) Team, Career Services, Cooperative
Agencies for Resources for Education (CARE), Counseling, Extended
Opportunity Programs and Services (EOPS), Financial Aid,
International Student Services, Job Placement,
Matriculation/Student Success and Support Program (SSSP), Re-Entry
Services, Placement Services, Student Accessibility Services (SAS),
Student Conduct and Grievance, Student Equity Programs, Student
Leadership and Activities, Student Outreach and Recruitment,
Transfer Center, and Veterans Services.
The Administrative Assistant provides administrative support to a
senior administrator. This position requires a demonstrated ability
to coordinate and perform difficult and confidential administrative
support in Board, business, legal, and education matters, and
coordinates projects and work flow involving other organizational
Performs technical and complex administrative support duties for a
senior-level administrator with District wide responsibilities.
Involved in researching and/or generating documents, reports or
information used in collective bargaining negotiations. Coordinates
work flow and support activities for the office, often involving
multiple organizational units.
Duties and Responsibilities
Qualifications for Education and Experience
- Performs technical and complex administrative support involving
the use of independent judgment and an in-depth understanding of
the functions and procedures of the District and/or area.
- Receives and screens telephone calls and visitors, handling
routine-to-difficult matters independently, providing information,
or routing calls to appropriate resources.
- Responds to inquiries and conveys technical and/or other
information about programs and services provided by the District.
Interprets and conveys policies and procedures, referring extremely
difficult or sensitive matters to the appropriate
- Resolves inquiries, questions, and conflicts not requiring an
administrator's attention. Refers issues requiring an administrator
- Coordinates the administrative aspects of projects and events
that frequently involve multiple organizational units. Integrates
projects into existing work routines and assigns tasks to other
staff as necessary.
- Provides administrative support to special processes such as,
but not limited to, crossfunctional committees, logistics for
events, advisory boards, and special interest group meetings.
Prepares forms, revisions, and final documents to support
- Provides agenda items and back-up to the Executive Assistant to
the President for Board of Trustees proceedings.
- Takes notes and transcribes minutes or summaries for a variety
of senior management meetings, committees, or projects. Types
(keyboards) a variety of materials such as letters, memoranda,
reports and statistical data, and completes forms on routine area
matters. Composes original correspondence independently from rough
drafts or verbal instructions.
- Schedules appointments and arranges meetings. Prepares
schedules and informs participants, confirming dates and times.
Makes conference and travel arrangements.
- Prepares agreements and contracts for services. Processes
contract documents for approval and distributes executed contracts.
Monitors agreements and contracts for services.
- Performs special projects as assigned. Conducts research of
business transactions, official proceedings, employee and student
records, industry statistics, industry trends, and any other
related materials to compile reports for administration or to
regulatory or governing agencies.
- Receives, handles, and stores confidential, private, and
sensitive information pertaining to the District and its employees
and students, including information used in collective bargaining,
negotiations, and legal processes.
- Assists the administrator with development of organizational
unit budget proposals, maintaining communications with departments
on status and information needs.
- Maintains approved budgets, transaction records, and audit
trails, including those for capital outlay, special projects, and
- Composes difficult correspondence on a variety of matters.
Compiles and types (keyboards) letters, reports, and statistical
- Performs general administrative support including filing of
materials, typing (keyboarding), collating, and copying. Updates
and modifies webpages as approved by senior administrator in
compliance with District standards.
- Processes requisitions, claims, and requests for budget
allocation changes and reassignment of funds to and from various
accounts, coordinating with accounting staff to ensure compliance.
Prepares requisitions and claims for reimbursement.
- Provides payroll support including processing payroll
- Serves on District wide committees as required or
- Trains and oversees the work of hourly employees or student
assistants as needed.
- Maintains currency of knowledge and skills related to the
duties and responsibilities.
- Performs other related duties as assigned
Requires knowledge equivalent to that of an associate's degree and
four years of progressively responsible secretarial/administrative
assistant experience. Additional progressively responsible
secretarial/administrative assistant experience may substitute for
some post-secondary education.
Bachelor's degree; four years of executive-level support experience
in higher education; demonstrated knowledge of shared governance
processes; demonstrated knowledge of student support programs and
services in higher education.
The position requires professional knowledge of:
- Office practices, procedures, and equipment, including filing
systems, receptionist and telephone techniques, and letter and
- Policies and procedures associated with educational
administration, business, and legal matters.
- Rules, policies, and procedures associated with public meetings
(Brown Act), board proceedings, and higher education processes
- Personal computer-based software programs that support the
level of work, including, but not limited to, word processing,
spreadsheets, presentation graphics, special applications used by
the organizational unit, and data entry for custom databases.
- Basic budget administration principles.
- Correct English usage, grammar, spelling, and punctuation to
prepare professional correspondence.
The position requires demonstrated skill in:
- Facilitating group problem-solving processes.
- Math skills to perform financial and statistical recordkeeping,
including limited bookkeeping.
- Human relations/interpersonal skills to work productively and
cooperatively with diverse groups, exercise sensitivity when
dealing with a diverse population of internal and external
individuals, and convey technical concepts.
This position requires the ability to:
Exercise sensitivity and discretion in handling confidential
information and materials.
Accurately take and transcribe notes and/or meeting
Learn, interpret, explain and apply knowledge of the District,
its departments, operations, programs, functions, special
terminology used in the organizational unit, and labor agreements
to relieve a senior administrator of a variety of administrative
Learn, interpret and apply knowledge of the District's
functions, policies, rules, regulations, goals, and
Compile and maintain complex and confidential records and
prepare routine reports.
Prepare spreadsheets, graphs and charts, and enter, import, and
export data to and from databases and from the District information
Review work results for accuracy.
Plan, organize, and prioritize work in order to meet schedules
Communicate with staff, students, the public, and the Board
using patience and courtesy in a manner that reflects positively on
Maintain productive and cooperative working relationships with
Physical AbilitiesThis position
requires the physical ability to:
Licenses and Certificates
- Function indoors in an office environment engaged in work of
primarily a sedentary nature.
- Sit for extended periods of time, utilize computers and
peripheral equipment, accomplish other desktop work, and move to
various District locations.
- Use near vision to read printed materials.
- Use hearing and speech to carry on conversations in person and
over the phone.
- Use manual and finger dexterity to write, use a pointing
device, and type (keyboard) at an advanced rate (60 w.p.m. minimum)
on a sustained basis.
- May require a valid driver's license. Working Conditions
- Work is performed indoors where minimal safety hazards
This is a full-time, 12-calendar month confidential position.
Hours of employment are:
Monday through Friday. 8:00 -4:30 pm
Initial placement of employees on Confidential Salary schedule is
at Step 1. After six months of successful probationary employment,
employee is placed at Step 2.
Employment is to be effective as soon as possible following
completion of the selection process.
Individual who is offered employment shall be required to obtain
fingerprints for a criminal history clearance through the State
Department of Justice and remit the required fee for processing the
fingerprints, Federal Bureau of Investigation (no fee if obtained
at Cerritos College Campus Police Station), produce an original
social security card, and submit negative TB test results (must be
within the past four years or within the last 60 days if not
previously employed in a school district in California) before
Effective January 3, 2022, Board Policy 2905 will require mandatory
COVID-19 vaccinations. Through December 31, 2021, the District
requires all employees to submit either proof of full vaccination
against COVID-19, as defined by the CDC, or regular negative
COVID-19 testing results. Full policy details can be found on the
Cerritos College - Chapter 2 - Board of Trustees
Proof of eligibility to work in the United States and signing of
loyalty oath per Government Codes 3100-3109.
**Please note - the District does not provide for immigration
sponsorships such as H1B Visas
Application materials must be submitted by the closing date.
Applicants who need special services or facilities due to
disability in order to apply or interview for this position must
notify Human Resources at the time of application or at least 72
hours prior to the closing date or date of a scheduled
It is the applicant's responsibility to provide copies of all
transcript(s) verifying all educational degree(s) and/or coursework
required for the position. Transcripts must be from regionally
accredited institutions. A foreign transcript must be evaluated by
a NACES certified agency. The website address is
Required Documents needed to
Cover letter / Letter of Interest
Transcripts (Must show all coursework completed and the conferral
date of the degree)
To apply, visit https://www.schooljobs.com/careers/cerritosedu/jobs/3321628/administrative-assistant-confidential-student-services
The District ensures that all qualified applicants for
employment and employees have full and equal access to employment
opportunity, and are not subjected to discrimination in any program
or activity of the District on the basis of national origin,
religion, age, sex or gender, race, color, medical condition,
ancestry, sexual orientation, marital status, veteran status,
physical or mental disability, or because he or she is perceived to
have one or more of the foregoing characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics. .