Executive Secretary, Foundation
Kern Community College District
$3,539.34 - $5,001.00 Monthly
Under the direction of an assigned supervisor, perform a variety of
highly responsible secretarial and administrative duties; provide
information and assistance to the public.
Participate and assist in the administration of the office;
research, compile, analyze and summarize data for special projects
and various comprehensive reports; prepare or direct the
preparation of annual, quarterly and administrative reports;
prepare minutes of meetings; supervise the ordering and storage of
office supplies. E
Maintain appointment schedules and calendars for executive staff
members and other office staff; schedule and arrange travel
itineraries and reservations; coordinate activities with other
departments, division chairs, the public and outside agencies.
Serve as receptionist for assigned office; screen calls, visitors
and mail; respond to sensitive requests for information and
assistance; interpret district policies, rules and regulations in
response to inquiries and complaints; resolve student concerns and
complaints; refer inquiries as appropriate. E
Participate in budget preparation and administration; prepare cost
estimates for budget recommendations; submit justifications for
budget items. E
Initiate and maintain a variety of files and records for
information related to the office; maintain manuals and update
resource materials. E
Type and assemble reports, manuals, newsletters and other materials
and distribute to staff; attend, take, prepare and distribute
minutes of board and committee meetings as directed. E
Assign, direct and review the work of staff involved in secretarial
and clerical duties of the office; review work for accuracy.
Type and proofread a wide variety of reports, letters, memoranda
and statistical charts; type from rough draft, verbal instructions,
transcribing machine recordings or dictation; independently compose
correspondence related to assigned responsibilities.
Exercise functional and technical direction over clerical
Perform related duties as assigned.
Any combination equivalent to:
Graduation from high school supplemented by specialized secretarial
or office training and four years of increasingly responsible
Knowledge and Abilities
Basic principles and practices of fiscal, statistical and
administrative research and report preparation.
Correct English usage, spelling, grammar and punctuation.
Rules, regulations, policies and procedures of the community
Modern office procedures, methods and equipment.
Public relations techniques.
Operation of a computer terminal and specified software such as
word processing and spreadsheets.
Business letter writing and basic report preparation.
Principles and practices of providing work direction and
Interpret and apply office policies and procedures.
Work cooperatively with other departments, offices, instructors,
students and outside agencies.
Perform responsible secretarial work involving the use of
independent judgment and personal initiative.
Understand the organization and operation of the district and of
outside agencies as necessary to assume assigned
Analyze situations carefully and adopt effective courses of
Research, compile, analyze, interpret and prepare a variety of
fiscal, statistical and administrative reports.
Maintain confidential data and information for executive
Independently prepare correspondence and memoranda.
Operate a variety of office equipment including a fax machine,
copier and multi-line phone.
Provide work direction and guidance to assigned staff.
Operate a computer terminal and specified software such as word
processing and spreadsheets.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working
relationships with others.
SALARY RANGE$3,539.34 - $5,001.00
monthlyMaximum Entry Level Salary: $3,718.52
SPECIAL INSTRUCTIONSFirst Review of
Complete application packets will be
accepted until the position is filled; but those received by
December 13, 2021
are assured consideration. The
College reserves the right to extend time limits or reinitiate the
recruitment/selection process at any point.
Completed application packet must include:
- Completed Online Application for Employment form
- Current resume
- Letter of interest (Cover Letter)
- Copy of legible transcripts, if applicable
- List of five (5) professional references - Listed on
It is the applicant's responsibility to redact (or remove) any
personal information from all documents prior to uploading. This
includes Social Security Numbers, Date of Birth, and any photos of
Foreign Degree: Applicants with foreign degrees from colleges
or universities outside of the United States must have their
coursework evaluated by a professional association that is a member
of the National Association of Credential Evaluation Services
(NACES) or Academic Credentials Evaluation Institute, INC. (ACEI).
A copy of the evaluation must be submitted with your on-line
Applicants who require reasonable accommodation to participate
in the selection process should contact Human Resources to make the
necessary arrangements. EEO Plan 2021-2024
Note: The District is
strongly committed to achieving staff diversity and the principles
of equal employment opportunity. The District encourages a diverse
pool of applicants and does not discriminate on the basis of
national origin, religion, age, gender, gender identity, gender
expression, race or ethnicity, color, medical condition, genetic
information, ancestry, sexual orientation, marital status, physical
or mental disability, pregnancy, or because he/she is perceived to
have one or more of the foregoing characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics or any other characteristic protected
by federal, state or local law, in any of its policies, procedures
Discrimination Free Work Environment
The District does not provide sponsorship for
authorization to work in the United States. Work authorization
should be established at the time of application
All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/3326542/executive-secretary-foundation
Emails will not be accepted.