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Administrative Coordinator

Employer
Metropolitan Community College
Location
Missouri, United States
Salary
Salary Not Specified
Posted date
Dec 1, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Grants & Contracts
Employment Level
Administrative
Employment Type
Full Time
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Position Information

Career Opportunity Number 21-179 Position Title: Administrative Coordinator Location Penn Valley - Health Science Institute Position Type: Full-Time Class Category Classified Staff Job Open Date 12/01/2021 Job Close Date 12/15/2021 Open Until Filled No Initial Screen Date: 12/20/2021 Minimal Qualifications:
* Bachelor’s degree. Master’s degree preferred.

* Three (3) years administrative management, student support, project management or program related experience.

* Minimum Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Preferred qualifications:
Preference will be given to individuals who possess :
• Experience with Technology such as database management, student information systems
• Work Experience in health care or educational setting
• Grant Experience Work Hours
Normally scheduled Monday through Friday; however, may be required to work other shifts to include evenings and/or weekends. Schedule subject to change based upon department needs. Compensation The annual salary is $52,472. A competitive benefit package is included. Special Instructions to Applicants
This position is grant funded and contingent upon funding. Class Summary

This is the fourth level in the Administrative Support series. Incumbents provide comprehensive and professional administrative support, and assist with strategic planning, financial/accounting management, budget, program design, fundraising, grant management, projects, marketing and public relations for an assigned functional area. Major duties and responsibilities include: managing assigned budget; ensuring compliance with Federal, State, and local laws, regulations, College policies, process, procedures, standards, and requirements; providing highly skilled assistance to executive or Board; scheduling and coordinating events, visits and meetings; preparing lease documentations; processing purchase orders; administering contracts; maintaining database; and preparing analytical or statistical reports. Incumbents may supervise assigned staff.
  • EOE /M/F/Vet/Disabled
Typical Essential Duties

• Provides highly skilled assistance to executives or the Board; work may involve reviewing applications or other information to determine program eligibility or compliance with Federal, State, and local laws, regulations, policies, procedures, standards, and requirements; and assisting with coordinating special project operations.
• Manages an assigned budget; work may involve monitoring and authorizing program expenditures, and making and implementing recommendations related to budget processes and procedures.
• Plans, schedules, and coordinates events, visits, programs, course and other schedules, and meetings; work may involve reserving rooms and other spaces; contacting and sending out notifications to appropriate personnel, vendors, and other agencies; maintaining calendars; monitoring staff operations; transcribing and sending out minutes; preparing meeting agendas; and administering contracts.
• Prepares, edits, formats, reconciles, maintains, and/or submits lease documentations, analytical and statistical reports, financial reports, communications materials, course catalogs, records, speeches, letters, files, policy and personnel documents, and other documentation; work may include compiling and analyzing information, and making and implementing related recommendations.
• Maintains and updates databases and online systems; work may involve entering information related to invoices, payments, purchase orders, deposits, checks, vendors, applicant status/other information; resolving data discrepancies; maintaining a variety of records; and running reports.
• Performs customer service duties to include providing general and specific information to visitors, employees, and students via phone, email, or in person; and responding to concerns or complaints.
• Coordinates with internal and external personnel, departments, and agencies to communicate information, serve as liaison, represent the department/College, raise funds, and to facilitate departmental operations.
• Performs office management duties to include monitoring inventory; ordering supplies; and conducting facility inspections to ensure cleanliness, safety, and availability of supplies.
• May supervise assigned staff to include: prioritizing and assigning work; conducting performance evaluations; coordinating staff training; and implementing hiring, discipline, and termination procedures.
• Performs other duties of a similar nature or level.
• This job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Knowledge

• Administrative program coordination principles, practices, and techniques;
• Program planning principles;
• Project coordination principles;
• Research methods;
• Budgeting principles;
• Troubleshooting and solving administrative program issues;
• Supervisory principles and practices.

Skills

• Planning, coordinating, and implementing administrative program components and activities;
• Analyzing processes and making recommendations for improvement;
• Preparing analytical and statistical reports, and policy documents;
• Ensuring compliance with applicable internal and/or external program requirements;
• Monitoring and maintaining an administrative program budget;
• Troubleshooting and solving program issues;
• Monitoring and evaluating the work of lower level staff;
• Prioritizing and assigning work;
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

Positions Supervised
  • No staffing table positions.
Physical Requirements

Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Licensing Requirements

None.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education you have as conferred through an official transcript?
    • Have not completed High School/GED
    • High School/GED
    • Associate's degree
    • Bachelor's degree
    • Master's degree
    • Doctorate degree
  2. * How much experience administrative management, student support services or related area do you have, as supported by the employment history listed on your application?
    • none
    • less than one year
    • between 1 and 2 years
    • between 2 and 3 years
    • between 3 and 4 years
    • between 4 and 5 years
    • five years or more
  3. * How did you learn about this position?
    • Academic Keys
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Dos Mundos
    • Employee referral
    • Facebook
    • HigherEdJobs
    • Jobs.mo.gov
    • Indeed
    • Inside Higher Ed
    • Kansas City Call
    • Kansas City Globe
    • Kansas City Hispanic News
    • LinkedIn
    • MCC Website
    • Monster
    • Other Source
    • Twitter
Optional & Required Documents
Required Documents
  1. Cover Letter
  2. Resume
  3. Transcript 01
Optional Documents
  1. Transcript 02
  2. Transcript 03
  3. Transcript 04
  4. Transcript 05
  5. Other Document 01
  6. Other Document 02


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