Working under minimal supervision from the Assistant Dean of Budget
& Technology, this position is responsible for performing
budget management and compliance, purchasing, accounting, and
analysis for the School of Communication’s unrestricted,
restricted, and online accounts. This position oversees the day to
day financial activities of these accounts and creates and analyzes
monthly, quarterly and annual reports. This position reports
directly to the Assistant Dean, Budget & Technology and works
closely with Assistant Dean, Administrative & Strategic
Initiatives, SOC’s Division and Program Directors, SOC’s Senior
Staff, Accounts Payable, Purchasing, Grants and Contracts
Accounting and the Budget Office.
- Financial Management and Budget Administration:
Responsible for day to day functions and initial point of contact
with purchasing, accounts payable, and budgetary matters for
general operating accounts, discretionary/gift accounts, and
grants. Develops processes and procedures for short and long term
budget planning, forecasting, monitoring and tracking revenue and
expenditures. Develops reports to inform the Assistant Dean and
other SOC senior staff on trends and issues. Works with the
Assistant Dean, Budget & Technology in the establishment of
financial performance goals for IRC projects and monitors
performance of projects. Reviews for accuracy, approves and submits
invoices, reimbursement forms and similar documents for payment.
Works with faculty and staff to resolve accounting and purchasing
issues. Works with Accounts Payable, Purchasing and Contracts, and
vendors to make sure invoices and other forms of payments are
processed properly and timely. Reconciles and approves purchasing
card transactions. Assists Assistant Dean, Budget & Technology
with fiscal closing related matters and preparation of SOC’s
biennial budget submission. Maintains records necessary for fiscal
closeout such as pre-paid expense/accruals and deferred revenue.
Assists faculty and staff with Professional Service Agreements
(PSA) and in the process of establishing new vendors in the
- Financial Management of Restricted and Externally Funded
Accounts: Works with department program assistants in providing
financial coordination for special programs, including but not
limited to, programs such as Experiential Learning projects,
Classroom in the Wild and Discover the World of Communication.
Processes paperwork and monitors IDFRA faculty accounts. Works with
the Grants management team and the PI as a backup for setting up
the financial award, tracking financial transactions, prepare
funding reports and ensure compliance with the terms of the
- Approves tuition and fee forms for specialized programs.
Approves graduate assistant hiring actions initiated by Graduate
Services Office. This position initiates actions such as Journal
Entries for unrestricted and restricted accounts or approves
actions initiated by others. Participates in the training of new
staff and faculty on financial issues. Provides backup to other
staff in financial activities such as bank deposits, budget
changes, hiring actions.
- Other duties as assigned to support the strategic goals of the
School of Communication and American University.
- This position is part of a team approach to provide faculty and
staff financial and budgetary services. It is expected this
position will take the lead on some of these activities.
Position Type/Expected Hours of Work
- Some evening or weekend work during peak times, while rare, may
Required Education and Experience
- Full Time
- Sr. Coordinator/Analyst A
Preferred Education and Experience
- Bachelor's degree in accounting, business administration or
- 5-8 years of relevant experience
- Direct experience with auditing, accounting or budget
- Demonstrated analytical and deductive reasoning skills
- Working knowledge of general accounting principles,
spreadsheets, report generation, compliance policies
- Demonstrated communication skills both verbally and written and
- Experience on budget monitoring
- Able to maintain confidentiality
Additional Eligibility Qualifications
- Master's degree in a related field
- Relevant professional certification
- 8-10 years of relevant experience
- Experience in not for profit organizations or higher
- Knowledge of Microstrategy/BI and/or Datatel/Colleague
- Experience with external funding (grants, fixed price
contracts) a plus
- Hiring offers for this position are contingent on the
successful completion of a background check.
- To ensure the health and safety of our community AU requires
COVID-19 vaccinations for faculty and staff. Click here to learn
more about our health and safety directive.
- AU offers a competitive benefits package including a 200%
matching retirement plan, tuition benefits for full-time staff and
their families, several leadership development certificates, and
has been recognized by the American Heart Association as a
- Click here to learn about American University's unique benefit
Current American University Employees:
- Please note this job description is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with
or without notice.
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