11/30/21 – 12/14/21
On Campus Only Promotional Opportunity
ADMINISTRATIVE SUPPORT COORDINATOR (Administrative Support
ADMINISTRATIVE SUPPORT COORDINATOR -12 MONTH
Salary Range (From $ to $)
$3,352 - $5,639 per month / $40,224 - $67,668 annually (New
employees should anticipate being hired at the beginning of the
Chemistry and Biochemistry
Number of Positions
Regular: Permanent (after one-year probationary period)
Full-time/part-time (if part-time, indicate time base)
R07 - CSUEU Clerical & Administrative Support Services
Hours Per Day
8 hours during the school year / 10 hours during the
Days Per Week
5 days during the school year / 4 days during the summer
The Administrative Support Coordinator II ( ASC ) works
independently, under general direction of the department chair,
coordinating the entire clerical and administrative support
functions for the Chemistry and Biochemistry Department. The ASC
provides lead work direction to clerical staff, coordinates human
resource activities and department events, performs course
scheduling and other academic tasks, monitors and reconciles
budgets, oversees purchasing, including equipment, supplies,
travel, professional development and other expenses, and trains
faculty and staff on procedures. The department consists of a 3/4
time department chair, 10 full-time, tenured faculty, 12 part-time
faculty, and 3 full-time instructional support technicians and 2
administrative support staff. The ASC provides direct and indirect
administrative support to the chair, coordinates projects, performs
research and analysis of information, delegates and monitors the
work of others, independently interprets and applies policies and
procedures, and resolves day-to-day operational problems, using
judgment and discretion. This position also facilities the
Chemistry Summer Research Institute ( CSRI ) program and supports
faculty advisor(s) in the planning and scheduling of student
For a full description of job duties, please visit: https://csuchico.box.com/v/VA1544-Position-Description
MANDATORY VACCINATIONS :
As of September 30, 2021, the CSU requires all faculty, staff, and
students who are accessing campus facilities to be immunized
against COVID -19 or have received a medical or religious
exemption. Selected candidates should be prepared to comply with
this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/
. Questions can be sent to: firstname.lastname@example.org
(staff and management positions) or email@example.com
Knowledge, Skills and Abilities
Incumbent must possess:
- Mastery of English grammar, punctuation, and spelling.
- Expertise in using office software packages (e.g. Microsoft
Word, Excel, and Outlook), technology and systems.
- Comprehensive and detailed knowledge of the University
infrastructure, policies, and procedures.
- Thorough knowledge of office systems, methods, procedures and
- Fluency in using standard office equipment (computers, copiers,
- Working knowledge of campus budget policies and
- Experience with PeopleSoft and Insight report generation, or
Incumbent must possess:
- Active problem solving and effective interpersonal skills as
work often involves front line contacts with a variety of campus
and community individuals.
- Demonstrated competence in understanding, interpreting, and
communicating procedures, policies, information, ideas, and
- Demonstrated competence in effectively presenting standard
information in writing.
- Typing and keyboarding skills.
Incumbent must have the ability to:
- Interpret independently, and apply a variety of complex
policies and procedures, and use judgment and discretion to act
when precedents do not exist.
- Troubleshoot most office administration problems and respond to
all inquiries and requests related to work area, and explain
standard policies and procedures to others.
- Analyze operational and procedural problems and develop,
recommend and evaluate proposed solutions.
- Understand problems from a broad perspective and anticipate the
impact of office administration problems and solution on other
- Perform business math, analyze budgetary data, and make
accurate projections requiring some inference.
- Effectively write and present own reports using judgment and
discretion in selecting and analyzing information for
- Use negotiation and persuasion skills to achieve results and
- Effectively handle a broad range of diverse interpersonal
contacts, including those at a high level and those sensitive in
- Independently handle multiple work unit priorities and
- Understand and operate in a variety of organizational
- Clearly communicate orally and in writing.
- Perform assigned duties.
Required Education and/or Experience
This position requires a fully functional knowledge of and skill in
standard office procedures and practices, as well as an ability to
understand and operate in a variety of organizational structures.
These qualifications, and those listed above, would normally be
obtained through completion of a high school program,
technical/vocational program, or their equivalents combined with
four years of related office work experience.
Additional Requirements for this Position
Preference may be given to applicants with the following as they
may be considered specialized skills:
- Two or more years as an ASC I or one year as ASC II, working in
an academic department.
- Four years of experience working with campus budgets and
- Experience working with applications such as, PeopleSoft HR,
CS, CFS, Astra, Insight and other university systems.
- Demonstrated ability to communicate effectively verbally and in
PHYSICAL REQUIREMENTS :
- California State University, Chico, in accordance with CSU
policy, requires that the successful candidate complete a
background check (including a criminal records check, sexual
offender registry check, and/or fingerprinting) prior to assuming
this position. Failure to satisfactorily complete or pass the
background check may impact the job offer or continued employment
of current CSU employees who apply for posted positions identified
as sensitive. This position is considered a sensitive position
based on CSU guidelines. Incumbent is responsible for the safety
and security of Level 1 data, sometimes also referred to as Level 1
protected data. This is confidential information that is in most
cases protected by statutes, regulations, or other legal
- The duties of this position will include participation in a
decision that may have a material/financial benefit to the
incumbent. Therefore, this is a “designated position” under the
California State University’s Conflict of Interest Code and the
incumbent will be required to file a Form 700: Statement of
Economic Interest and is subject to the regulations of the Fair
Political Practices Commission. (Group/Category: Procurement Card
Holder, 2) Note this designation is applicable only if Procurement
Card is issued.
Incumbent/applicant will need to be able to perform the essential
job functions (duties) of this position with or without reasonable
accommodation. This position alternates between remaining in a
stationary position operating a personal computer for long periods
of time and frequently moving about inside the office. Must be able
to travel across campus to other offices and buildings for meetings
WORK ENVIRONMENT :
Work is performed in a typical office environment operating
standard office equipment.
This position qualifies for benefits including tuition fee waiver
CSU, Chico offers a number of benefits to its employees (e.g., sick
leave, vacation, health insurance). Eligibility for standard CSU
benefits is based on an appointment of half-time or more for a
period exceeding six months. Employees appointed less than
half-time or less than six months are not eligible for standard CSU
benefits but do receive prorated sick leave and vacation.
Eligibility for Affordable Care Act ( ACA ) benefits is based on an
appointment of at least three-quarter time, hired to work a minimum
of 130 hours per month over the course of the appointment or works
an average of 130 hours or more per month during the measurement
period. The ACA guidelines provide for health coverage or FlexCash
only. ACA does not provide dental or vision plan coverage.
About the University and Community
California State University ( CSU ), Chico is a comprehensive and
residential public University, holding Hispanic-Serving Institution
( HSI ) designation and operating as part of the 23-campus CSU
system. The University enrolls over 17,000 students from diverse
cultural, ethnic, and socioeconomic backgrounds, with over half
identifying as first-generation college students. Graduate and
undergraduate programs boast high-quality research experiences,
exceptional faculty mentoring, and civic and global engagement
opportunities. The campus motto, “Today Decides Tomorrow,” is
brought to life by inclusive pedagogy, experiential learning, and
co-curricular programming. The Chico Experience prepares students
to be critical thinkers, engaged citizens, and inspired stewards of
environmental, social, and economic resources. Together, they will
become leaders solving the challenges of the 21st century.
The campus is located in Northern California, 90 minutes from the
state capital, Sacramento, and a three-hour drive from San
Francisco Bay Area. A safe residential community, Chico offers
year-round natural beauty, outdoor leisure activities, and a
thriving arts, music, and events scene. We acknowledge and are
mindful that CSU, Chico stands on lands that were originally
occupied by the first people of this area, the Mechoopda, and we
recognize their distinctive spiritual relationship with this land
and the waters that run through campus.
CSU, Chico is committed to recruiting outstanding candidates who
reflect the diverse, intercultural, and intersectional identities
of our student body. The ideal candidate will embrace our values
predicated on the primacy of student success and the elimination of
achievement gaps, have demonstrated experience working with diverse
populations, and will contribute to policies, programs, and
activities that support an inclusive, accessible, and equitable
learning and working environment.
The University is an Equal Opportunity Employer and does not
discriminate against persons on the basis of race, religion, color,
ancestry, age, disability, genetic information, gender, gender
identity, gender expression, marital status, medical condition,
National origin, sex, sexual orientation, covered veteran status,
or any other protected status.
Open Date (posting open date)
Close Date (posting close date)
Open Until Filled
Required fields are indicated with an asterisk (*).
- Cover Letter
- Optional Applicant Documents