founded in 1831, is a diverse,
energetic liberal arts community where critical thinking and
practical idealism go hand in hand.
The Office of Admission at Wesleyan University serves as the
hub of activity and point of first contact for the University for
thousands of prospective students and families. The admissions team
is responsible for generating, processing, and reviewing more than
13,000 first-year and transfer applications and hosts over 15,000
individual visitors on campus annually. In addition, the office
promotes the university virtually and hosts admission events all
over the world.
Reporting to the Manager of Enrollment Operations this position
provides primary support for the university’s diversity initiatives
including processing of travel grant applications and fly-ins for
Fall open houses, WesFest, and CBO event, as well as budgetary
management for fall and spring fly-in programs.
- Preparation and coordination of communications, compiling data
for reports, expense reimbursements, travel scheduling, and
off-campus event programming.
- Provide primary support for an admission dean and the
international admission committee during selection/application
- Provide administrative support for the Director of Admission.
Support all admission application functions including scanning,
data entry, and communication with applicants.
- Perform clerical duties that include processing
incoming/outgoing mail and email.
- Serve as the point person for processing of COF (Certification
of Finances) and I-20 forms for international applicants and as the
admission administrative liaison for the Office of International
- Coordinate the processing and review of final high school
- Provide phone support as member of office phone coverage team
and seasonal phone support for the Financial Aid Office.
- Supervision and training of student employees, including SOC
(Student of Color) interns.
- Perform similar and related administrative duties as
This position is a 1.0 FTE in the secretarial/clerical bargaining
unit. The work schedule for this position is 35 hours per week for
52 weeks per year.
Associate Degree and four years of related experience or an
equivalent combination of education, training, and
Excellent communication and interpersonal skills, incorporating
sensitivity and sound judgment. Ability to liaise effectively with
faculty, students, parents and other university personnel.
Demonstrated proficiency in Word & Excel
Proven ability to manage multiple tasks with attention to
Demonstrated commitment to work within a diverse environment and
interact collegially with individuals of different
Demonstrated attention to detail.
A familiarity or ability to learn a Client Relationship
Management ( CRM ) system.
Previous experience in higher education.
Experience in admission and data-generation, running queries, and
responding to ad hoc data requests.
Special Instructions to Applicants
Application close date is December 10, 2021
Any and all offers to external applicants for an
administrative assistant or union position are contingent on the
candidate’s completion of a pre-employment background check
screening and computer skills assessment to the satisfaction of
Wesleyan requires all employees to be vaccinated against Covid 19
unless they meet the criteria for a medical or religious exemption.
New employees must be vaccinated prior to their start date. If an
employee needs an exemption for medical or religious reasons, they
must submit a request to Wesleyan and be approved before their
Wesleyan University, located in Middletown, Connecticut, does
not discriminate on the basis of race, color, religious creed, age,
gender, gender identity or expression, national origin, marital
status, ancestry, present or past history of mental disorder,
learning disability or physical disability, political belief,
veteran status, sexual orientation, genetic information or
non-position-related criminal record. We welcome applications from
women and historically underrepresented minority groups. Inquiries
regarding Title IX, Section 504, or any other non-discrimination
policies should be directed to: Alison Williams, Vice President for
Equity & Inclusion/ Title IX Officer, 860-685-3927, firstname.lastname@example.org.