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Manager - Special Events, 73872

University of Missouri Kansas City
Missouri, United States
Salary Not Specified
Posted date
Dec 1, 2021

View more

Position Type
Faculty Positions, Communications, Public Relations & Advertising, Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Alumni Affairs, Legal Affairs, Conference & Special Event Administration
Employment Type
Full Time
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Hiring Department

The Office of External Relations and Constituent Engagement

Job Description

The Office of External Relations and Constituent Engagement is seeking a qualified candidate for the position of Manager of Special Events. Primary duties include managing the coordination, oversite, and assistance in the planning of special events hosted by a school, campus department or division. These special events include and are not limited to:
  • Fundraising galas
  • Symposia
  • Receptions
  • Lectures
  • Various events on and off campus
Characteristic duties include assisting in developing invitations and programs, coordination of mailings, program outlines, event budget management, volunteer and board management, negotiations of space contracts and other event details to ensure they are in line with University protocol. Additional characteristic duties include organization of event logistics, such as:
  • Booking space
  • AV equipment coordination
  • Catering and beverage arrangements
  • Event décor
  • Seating arrangements
  • Contract negotiation and processing
  • Scripting
  • Working with off campus vendors as necessary
  • Coordinating and managing virtual and/or hybrid events on virtual platforms
This position involves supporting events that require working some early mornings, evenings and the occasional weekend. This position will report directly to the Director of Special Events.

Other duties may include providing backup support for the UMKC Administrative Center Conference Facility assistant.

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications
  • Two to three years’ experience in large-scale special events, public relations or related area.
  • Successful candidates will have previous experience with volunteer management, as well as proven management of large-scale events.
  • Excellent interpersonal communication skills, the ability to take imitative and work with minimal supervision and to lead in a team setting is preferred qualification.
  • Experience with virtual event platforms such as Zoom
Full Time/Part Time

This is a full time, benefit eligible position.


Commensurate with expereince and education

Application Deadline

December 26, 2021

Application Instructions

Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).

If you are experiencing technical problems, please call (855) 524-0002.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.


To read more about Equal Employment Opportunity (EEO) please use the following links:
UMKC Statement on Diversity

Diversity, equity and inclusion are central to the UMKC mission as an urban-serving institution. Kansas City is a particularly diverse city, including African, African American, Asian, German, Irish, Italian, Latino, Mediterranean, Middle Eastern, Native American and Slavic communities. Such ethnic diversity, in addition to our thriving neighborhoods of the Westside, Northeast Kansas City and the Eastside, fosters creativity, connection and innovation, which is showcased across the region. Major attractions such as the Annual Ethnic Enrichment Festival, the Negro Leagues Baseball Museum, the Filipino Cultural Center, the American Jazz Museum, Guadalupe Centers and Mattie Rhodes and Kansas City Irish Fest are a small sample of the many ways our diverse city enriches us.

For the reasons enumerated above, UMKC’s strategic plan prioritizes our commitment to multiculturalism, globalism, diversity and inclusion. The university’s values call upon its faculty, staff, students and community to position themselves as global citizens who seek out, embrace and celebrate the many benefits of diversity. UMKC received the Higher Education Excellence in Diversity (HEED) Award in 2019 in recognition of our continued commitment to equity and inclusion. Such commitment is demonstrated across teaching, service and research. We welcome applicants to share in our commitment to these core values and know that you will quickly understand the beauty of calling Kansas City your home.

Please visit these pages to learn more about UMKC’s engagement in diversity, equity and inclusion .

Roos Advocate for Community Change

The Division of Diversity and Inclusion

Annual Report

Multicultural Student Affairs

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