Event and Special Project Manager

University of Oregon
Oregon, United States
Salary Not specified
Posted date
Dec 1, 2021

View more

Position Type
Executive, Other Executive
Employment Level
Employment Type
Full Time

Event and Special Project Manager

Job no: 528595
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Business Administration/Management, Communications/Public Relations/Marketing, Food Service/Hospitality, Operations/Infrastructure, Research/Scientific/Grants, Planning/Project Management

Department: Knight Campus
Appointment Type and Duration: Regular, Ongoing
Salary: $55,000 - $65,000
Compensation Band: OS-OA06-Fiscal Year 2021-2022
FTE: 1.0
Application Review Begins
December 17, 2021; position open until filled.
Special Instructions to Applicants
Along with your online application, please upload a resume and cover letter.
Department Summary
The Knight Campus for Accelerating Scientific Impact is a billion-dollar initiative designed to fast-track scientific discoveries and the process of turning those discoveries into innovations that improve the quality of life for people in Oregon, the nation, and beyond. The Knight Campus will reshape the higher education landscape in Oregon by training the next generations of scientists, forging tighter ties with industry and entrepreneurs, and creating new educational opportunities for graduate and undergraduate students.
Position Summary
The Event and Special Project Manager serves as the project manager for 15-20 signature events each year and also coordinates dozens of other events led by other administrators and faculty. The manager will lead project development for internal and external events, delegate and oversee project responsibilities as appropriate, and coordinate efforts across multiple stakeholders and with the executive leadership team. Events include science knight out, a distinguished lecture series, an entrepreneurship lecture series, a research seminar series, alumni and donor events, student recruitment events, award ceremonies, and other major Knight Campus milestone events. This position will have a role in identifying opportunities for event collaborations and recommending new events that align with the Knight Campus mission.

Additionally, this position is the primary coordinator of Knight Campus event spaces including scheduling, rate setting, invoicing, and the collection of fees and resources from event organizers.

The manager position requires independent discretion in decision-making to align events with the Knight Campus mission, philanthropic vision, and communication goals; proactive communication skills; and exceptional attention to detail. The manager will have a budget authority of over $100k annually. The manager will partner with the Assistant Vice President for Development and the Director of Communications to lead initiatives and support ongoing communication work which includes managing creative projects for events, writing event-related copy and materials, and contributing to the strategic planning for the Knight Campus identity.

This position reports to the Associate Vice President and Chief of Staff and will be responsible to supervise up to three student staff and may supervise up to one event coordinator.
Minimum Requirements
  • Bachelor's Degree from an accredited institution of higher education plus 3 years of progressively responsible experience supporting an organization's mission and supporting events or communications tasks such as marketing, trade booth support, or similar.
  • OR 5 years of progressively responsible experience supporting an organization's mission in an event support or communications position such as marketing, trade booth support, or similar.
  • 2 years of direct experience planning, coordinating, and executing events for a mission-driven organization.
    Professional Competencies
  • Demonstrated strong customer service and interpersonal skills, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures. Commitment to promoting an inclusive work environment.
  • Demonstrated project management and organizational skills.
  • Demonstrated high-level attention to detail and follow-through.
  • Demonstrated ability to work with multiple stakeholders to create strategic and cohesive event experiences.
  • Ability to set schedules, prioritize work, and manage multiple deadlines effectively and independently.
  • Demonstrated strong oral and written communication skills.
  • Proficiency with software and technology, including electronic calendars, word processing, and spreadsheets.
    Preferred Qualifications
  • Professional work experience in higher education.
  • Experience managing event budgets and other budget-related duties.
  • Experience in a fast-paced environment with multiple tasks and projects at hand.
  • Experience preparing professional presentation materials using graphic design skills and PowerPoint or similar presentation software.

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

    To apply, visit https://careers.uoregon.edu/en-us/job/528595/event-and-special-project-manager


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