Executive Assistant to the VP of Student Affairs
Provide critical support to the Vice President of Student Affairs
to help ensure the smooth functioning of this office and to
contribute to its continual improvement. The Executive Assistant
will be expected to handle sensitive and confidential information
with great discretion, including budget information as well as
confidential student related information. This individual will
perform a number of critical functions and must be comfortable
operating in a dynamic environment where priorities can change
quickly. This individual must be able to work independently and in
a directed fashion to carry out a wide range of responsibilities.
The Executive Assistant will serve as the front line and front
facing person for a variety of constituents including students,
parents and families, faculty and other stakeholders. This position
will also manage one-off and ongoing projects for the VPSA and
other senior staff within the division that involve gathering and
synthesizing information from internal departments, other colleges
and universities, and other organizations.
- Offer is contingent upon successful completion of a
criminal background check
- Provides administrative support to the Vice President of
- Work with other senior administrative support staff to
coordinate meetings and key projects for the Division.
- Interacts with students and student leaders and supports them
in a variety of ways.
- Provide administrative support for the groups and committees
that the VP of Student Affairs leads or participates in.
- Work on coordination of Board-related materials.
- Maintain materials and documents for the office.
- Manage associated web pages. Coordinates preparation of
contracts and maintains relationships with external vendors,
including procurement of services.
- Plans key meetings and events for the Division. Provides
support with annual Student Affairs activities e.g. Commencement
Line up, Student Orientation (Fall and February).
- Oversee and coordinate the student speaker process for both
February graduation and May graduation Keeps informed as to
Middlebury policies and requirements to help answer questions
students may have.
- Be able to handle difficult conversations with parents as their
- Assist with scheduling when needed Process Vouchers &
Journal entries Serves as coordinator for Administration Committee
- Access Banner-located information from student accounts website
- Helps maintain student files and certifications
- Works in collaboration with the Student Life Dean
Perform other related duties as assigned. Occasional weekend and
evening work is required for special events.
Bachelor’s degree or related experience required.
Knowledge, Skills and Abilities:
- Strong organizational skills: attention to detail and ability
to manage complex projects to timely completion.
- Excellent written and verbal communication skills
- Exceptional ability with Word, Excel, Outlook calendars, and
PowerPoint required. Web page editing, using Drupal, desired.
- Must have the ability to juggle multiple tasks in a face-paced
environment. Work both collaboratively and independently.
Willingness to step in where necessary.
- Build and maintain a positive working relationship with staff
and faculty across the institution
- Demonstrate a strong professional customer service
- Ability to maintain strict confidentiality in all aspects of
the Student Affairs Division.
- Strong interpersonal communication, and organizational
- Genuine interest in working and supporting with students from
3-5 years of administrative experience, preferably in higher
Must be able to work at public events held indoors and outside,
escorting guests from one location to another.
Offers of employment are contingent on completion of a background
check. Information on our background check policy can be found
To apply, visit https://middlebury.peopleadmin.com/postings/25466
Middlebury is an equal-opportunity employer where diversity,
equity, and inclusion are core values. To this end, Middlebury
recruits talented and diverse faculty, staff, and students from
across the United States and around the world. Middlebury
encourages applications from women, people of color, people with
disabilities, and members of other protected classes and
historically underrepresented communities. Middlebury also invites
applications from individuals who demonstrate an ongoing commitment
to advancing diversity, equity, and inclusion in the