Administrative Assistant - School of Business, Technology, and Advanced Manufacturing

Employer
Goodwin University
Location
Connecticut, United States
Salary
Salary Not Specified
Posted date
Dec 1, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Administrative
Employment Type
Full Time


Position Description Summary/Purpose :

Under the supervision of the Assistant Vice President for Strategy and Business Development and Dean of The School of Business, Technology & Advanced Manufacturing provides personal, project and administrative support and assistance to the Program Directors in The School of Business, Technology & Advanced Manufacturing

Essential Job Functions/Primary Responsibilities :

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
  • Supports administrative needs of academic program directors to include maintenance of student’s records, coordinate special events/projects within the department; maintain calendars; support contract and payroll functions; draft letters and contracts; coordinate mailings; develop marketing collateral with program directors; and all other support as necessary
  • Performs general clerical duties such as filing, photocopying, faxing and mailing; files, retrieves, tracks and maintains documents and reference materials.
  • Tracks and maintains various department records, including databases, mailing lists, employee and student supervisory files
  • Enter invoices and expenditures related to school budgets into databases
  • Resolves administrative problems and inquiries; serves on University committees
  • Schedules, coordinates and sets-up for meetings and events; some local travel may be required
  • Records, transcribes and distributes minutes of meetings.
  • Open, sorts and distributes incoming correspondence; draft letters; create and organize program binders; follow-up on phone calls
  • Maintains office supply inventories and coordinates maintenance of office equipment
  • Submit and track purchase orders for equipment ands supplies in support of programs
  • Collaborate with external partners; customer focused; ever-ready for assignment in fast-paced environment; positive can-do attitude
  • Prepare materials for scheduled meetings for supervision
  • Conduct research as necessary on products, companies etc.; assembles and analyzes data to prepare reports and documents summarizing findings.
Other Functions
  • Performs similar or related work as required, directed or as situation dictates.
  • Continues professional development and training; keeps current with trends.
  • Assists other department staff as needed to promote a team effort.
Knowledge, Ability and Skill :
  • Microsoft Office skills required, especially Outlook, Word and Excel
  • Ability to anticipate needs and workflow; self-starter; excellent organizational skills
  • Requires excellent written and verbal communications skill; skills in information gathering and monitoring and the ability to asses and solve problems
  • Strong attention to detail and accuracy
  • Ability to take initiative, act with flexibility and maintain confidentiality
  • Ability to work well as a team player and independently; ability to work in a collaborative manner
  • Ability to prioritize tasks
Qualifications

Education, Training and Experience :
  • Associates degree required; Bachelor’s degree preferred
  • Corporate or manufacturing business experience a plus; proven work track record
Physical and Mental Requirements :



Work Environment None Under 1/3 1/3 to 2/3 Over 2/3 Outdoor Weather Conditions X Work with fumes or airborne particles X Work near moving mechanical parts X Risk of electrical shock X Vibration X



Physical Activity None Under 1/3 1/3 to 2/3 Over 2/3 Standing X Walking X Sitting X Talking & Hearing X Using hands/fingers to handle/feel X Climbing or balancing X Bending, pulling, pushing X Driving X



Lifting Requirements None Under 1/3 1/3 to 2/3 Over 2/3 Up to 10 pounds X Up to 25 pounds X Up to 50 pounds X Up to 75 pounds X Up to 100 pounds X Over 100 pounds X

Vision Requirements:

X Close vision (i.e. clear vision at 20 inches or less)

Distance vision (i.e. clear vision at 20 feet or more)

Color vision (i.e. ability to identify and distinguish colors)

Peripheral vision (i.e. ability to observe an area that can be seen up and down or

left and right while the eyes are fixed on a given point)

Depth perception (i.e. three-dimensional vision, ability to judge distances and

spatial relationships)

___ No special vision requirements

(This job description does not constitute an employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change.)

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