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Graduate Nursing Program Assistant

Colorado State University Pueblo
Colorado, United States
$40,000.00 - $45,000.00
Posted Date
Dec 1, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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The purpose of the School of Nursing is to provide quality undergraduate and graduate nursing education programs.  Graduates from these programs are prepared to provide quality health care in a variety of settings.

Description of Job

The Nursing Graduate Program Assistant job provides administrative and clinical practicum requirements site support for the Director of Nursing, Graduate Program Director, faculty, staff, and students as it pertains to the graduate program. The position is on campus and is the initial contact for graduate program needs. 
Responsibilities include:

  • Being the point of contact for graduate program inquiries
  • Assisting Graduate Program Director as requested
  • Administering the application and admission processes
  • Facilitating agency contracts
  • Monitoring and reporting currency of student records and clinical requirements
  • Maintaining up-to-date student files for both Residential Instruction and Online programs.
  • Collecting annual report data from the graduate program for the Director of Nursing
  • Primary Duties

    • Answers inquiries about all graduate nursing programs for current students and to start the recruitment process; screens and directs calls for the Graduate Nursing Program Director and follows up with inquiries for the program.
    • Registers and assists students with enrollment issues with all prospective graduate students via phone, email, and face-to-face interactions
    • Coordinates the graduate application and admission processes with university departments such as the Admissions Office and Registrar.
    • Works with the Assistant to the Director, School of Nursing to create and maintain contracts with numerous health care agencies that provide clinical experience for graduate students.
    • Works with the Assistant to the Director, School of Nursing to create requests for job offers for needed graduate program staff/faculty and work-study positions
    • Monitors electronic graduate student records for currency (includes background checks, immunization records, drug screens, CPR & ACLS, certificate, licenses, preceptor sites etc.).
    • Maintains up-to-date student electronic files; includes noting special instructions/discussions in the file.
    • Maintains organization of all graduate archive and current documents
    • Supervises 1-2 work-study students.
    • Monitors department website for accuracy of both undergraduate and graduate information and updates site as needed.
    • Attends regularly scheduled graduate faculty meetings and maintains minutes.
    • Attends regularly scheduled staff and faculty and staff meetings.
    • Researches the internet for data and prepares tables/charts for reporting as requested.

    Other duties as assigned such as:

  • Assists with special events (research day, convocation, graduation, hooding, etc.)
  • Collects and maintains data for annual reports for Accreditation and Organizational needs
  • Assists with accreditation self-study and visits as requested
  • Assist with front office coverage as needed for leave coverage

    Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

    Minimum Qualifications

    • Bachelor’s degree from an accredited college or university
    • Excellent verbal and written communications skills, organizational skills and attention to detail
    • Competent in Microsoft Office Word, Excel, PowerPoint

    Preferred Qualifications

    • Blackboard and Web-master skills 
    • Customer relation skills
    • Basic skills working with audio/video and other multimedia software
    • Able to quickly learn new software programs used to track student and clinical requirements
    • Knowledge of university nursing programs
    • Knowledge of federal policies (FERPA, HIPPA, etc.) and university policies such as transfer evaluations and degree requirements
    • Experience working in a college/university environment


    Supplemental Information

    All interested candidates must apply through the on-line application system. No other format of application materials will be accepted.

    Applicants must attach the following documents, in order to be considered for this position: 

    1. a letter of intent (cover letter);
    2. a current resume or CV;
    3. unofficial or official transcripts showing degree conferred; and
    4. three professional references with contact information to the on-line application.

    Applications submitted without the required attachments above or an application not completed in its entirety will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

    Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled, though all applications received by 4 p.m. (MST) on Monday, December 6th, 2021 will be given full consideration.

    About Colorado State University Pueblo
    Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students.  CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy.  Students can choose from 35 undergraduate programs with 81 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business; the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 13 graduate programs.
     CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.  
     Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
     At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

    Colorado State University Pueblo offers a comprehensive benefits package including:

  • Medical Insurance and Prescription Drugs 
  • Dental Insurance 
  • Vision Insurance 
  • Flexible Benefit Plan 
  • Basic Term Life Insurance 
  • Voluntary Term Life and AD&D Insurance 
  • Long-Term Disability Insurance 
  • Employee Assistance Plan (EAP) 
  • Travel Accident Insurance 
  • Voluntary Critical Illness and Accident Insurance 
  • Wellness Incentive Program
  • Annual & Sick Leave 
  • Retirement Plans
  •  About Pueblo, Colorado  
     The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
     CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
     The University reserves the right to check additional references, with prior notification given to the candidate.
     Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
    It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Office of Human Resources and Institutional Equity at (719) 549-2441 or
     In compliance with the Clery Act of 1990, the University's annual security report is available at: 
     Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.


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