Banner Administrative Associate

 The Colorado State University Pueblo Office of the Registrar links the institution with our past, present, and future students.  The office is responsible for maintaining the official student academic records of the University.  In addition, the Registrar’s Office provides a myriad of academic support services such as: academic record safekeeping; FERPA compliance; course registration; grade collection and processing; processing individual student course withdrawals; course and room scheduling; transcript delivery; transfer evaluation; degree audits; graduation tracking and clearance; enrollment and degree verifications; academic calendar planning; catalog publication; academic policy enforcement; and, construction of the course and final exam schedules.  Finally, the Registrar’s Office ensures compliance with extant local, state, and federal laws, rules, and regulations. The Office of the Registrar is dedicated to providing the best possible customer service to meet the needs of the University community.

Description of Job

 The Banner Administrative Associate provides administrative support to the Banner Systems Analyst, as well as the Registrar’s Office as a whole.
 
This position plays a significant role in the support of the University Student Information System (SIS) Ellucian Banner. These tasks are complex in nature and require consistency and accuracy to enter and maintain data.  This position will update Dean’s Lists and Academic Probation/Suspension each semester.   Places special billing codes on courses and sections for tuition/fees assessment for AR each semester. Places attributes on courses, so students can find courses with low or no cost books.   Assists with Banner Communication Management to send routine and new communications to students and faculty with regards to FERPA and student registration. Processes HR tuition discounts in Banner for employees.
 
The Banner Administrative Associate will assist with integrity of the SIS by testing as outlined by the Banner Systems Analyst. This position will troubleshooting system issues in conjunction with CSU & CSU Pueblo Banner and oversee the duplicate record process for Colorado State University Pueblo.

Primary Duties

• Place special billing codes associated with various courses in SCADTL for AR to ensure that appropriate fees are being billed for students in various courses.
• Add OER Book detail attributes in SCADTL for Provost Office to comply with new state mandate to notify student of courses with low/no cost books.
• Process Dean’s List for Colleges and send appropriate reports to their offices.
• Process Academic Probation in Banner and attach codes for the Advising Office.
• Update/Process all major/minor changes for students in Banner, in addition to other Banner-related forms.
• Assist Associate Registrars with data clean up in Banner from various reports.
• Assist with creating and running reports for departments and ensure accuracy of data.
• Create Registrar Office related BCM documents for communications with faculty, staff and students.
• Process employee tuition discounts in Banner from HR.
• Oversee Registrar’s Office Banner Security Access forms and permissions and removals.
• Manage day-to-day duplicate records identified.   Includes maintenance which requires research, coordination and manual processing with CSU Pueblo and CSU Fort Collins. Contacting and coordinating with departments accordingly and manually merging data to the correct record. 
• Contributes to additional functions within the Registrar’s Office, including customer service, 
• Perform other duties as assigned by Senior Associate Registrar and Banner Systems Analyst.
• Serve on internal and external committees.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

• Bachelor’s degree
•  Minimum one year experience in an office setting
• Minimum one year experience with Microsoft Office Suite

Preferred Qualifications

• Excellent written and oral communication skills
• Proven attention to detail and/or auditing experience
• Experience working with faculty and students
• Previous experience working with SIS systems (preferably Banner and related systems BCM & BDM)

Supplemental Information

All interested candidates must apply through the on-line application system. No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position: 

1. a letter of intent (cover letter);
2. a current resume or CV;
3. unofficial or official transcripts showing degree conferred; and
4. three professional references with contact information to the on-line application.

Applications submitted without the required attachments above or an application not completed in its entirety will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled, though all applications received by 4:00 p.m. (MST) on Thursday, December 9th, 2021 will be given full consideration.

About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students.  CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy.  Students can choose from 35 undergraduate programs with 81 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business; the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 13 graduate programs.
 
 CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.  
 
 Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
 
 At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

Colorado State University Pueblo offers a comprehensive benefits package including:

 About Pueblo, Colorado 
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
 
 CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
 
 The University reserves the right to check additional references, with prior notification given to the candidate.
 
 Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
 
 It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Office of Human Resources and Institutional Equity at (719) 549-2441 or hr@csupueblo.edu.
 
 In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety. 
 
 Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.