District Director of Student Financials

District Director of Student Financials

District Office at 6301 S. Halsted

City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, providing more than 70,000 students each year access to a quality, affordable education.

The position supports the management and administration of the Financial Aid departments and the student financial accounts across all seven campuses.

Your Responsibilities

• Provides direction and project leadership to staff members on various strategic projects and initiatives.
• Assists in establishing and implementing priorities, monitors progress and evaluates results of departmental activities and projects.
• Oversee system testing and implementation of new OIT systems and functionalities, serving as an expert user and troubleshooter of all software associated with financial aid processing.
• Ensures that both new and existing programs follow all District policies and procedures.
• Supervises, counsels and evaluates individuals on a variety of work-related issues toward the continual improvement and overall management of performance within the department.
• Serve as Financial Aid Office compliance officer for district.
• Oversees development of the departmental budget and monitors expenditures to ensure adherence to budget as required.
• Works with staff at all levels in the development, documentation, implementation and communication of policies and procedures pursuant to departmental responsibilities.
• Maintains effective liaison throughout the District related to overall responsiveness to internal and external needs.
• Actively serves as a member of various committees and boards to advise and assist with project development and implementation.
• Adheres to CCC Customer Service Standards.
• Manages duties and responsibilities including, but not limited to, the following specific areas:
  • Monitoring and administration of Federal and State Aid Programs
  • Coordination and reconciliation of student related accounts with other offices such as, Treasury, Controller, Accounting and Business Services.
  • Preparation and submission of required reports to internal users and external agencies
  • Prepare and complete internal and external audit documents and/or reports
  • Billing and collection of students’ accounts including third party payment
  • Management and monitoring of student accounts and third-party receivables.
  • Coordination of the review and submission of data course enrollment to ICCB (S3)
  • Assignment of old accounts receivable to Collection agency and maintenance of that relationship
  • Development, implementation and maintenance of business processes
  • Development of procedures and training manuals
  • Provide training to college and DO staff
  • Creation and maintenance of a centralized student financial website.
  • Developing, executing and monitoring of the activities in the Annual and Enterprise Risk Management (ERM) plans.

Your Qualifications

• Bachelor’s degree in Finance, Business Administration, Public Administration, or related field plus 3 to 5 years of demonstrated experience in an area of expertise needed. MBA is preferred.
• Previous supervisory experience in Higher Education environment required.
• Intermediate Knowledge of Higher Ed Title IV systems, COD, NSLDS, EDConnect, G5, SAIG, FA Access and ISAC GAP, .
• Knowledge of Peoplesoft SIS preferred.
• Intermediate knowledge of Microsoft Excel and Access preferred.
• Ability to prioritize multiple assignments and projects, mobilize efforts toward completion, and deliver with a high degree of quality on a consistent basis.
• Excellent organizational, analytical, decision-making, trouble shooting and administrative skills.
• Must be able to work well with employees at all levels of the organization with proven experience in managing and directing a diversified work staff. Must be able to handle all situations with tact, persuasiveness, and diplomacy.
• Excellent verbal and written communication skills. Must be able to effectively represent the department and District at various meetings.
• Must be self-directed and innovative, able to assess current operations in an effort to improve the future goals of the District. Must be able to meet deadlines in a timely manner.
• Must be able to work alternative schedules including evenings and/or week-ends to meet the needs of the office and District.

We offer: excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer. Thank you for your interest in City College of Chicago!

TBD