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Campus Ministry Engagement Coordinator

Employer
California Lutheran University
Location
California, United States
Salary
Salary Not specified
Posted Date
Nov 30, 2021

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Position Type
Administrative, Business & Administrative Affairs, Public Relations & Marketing (Campus)
Employment Level
Administrative
Employment Type
Full Time
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Campus Ministry Engagement Coordinator

Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1
Location: Thousand Oaks

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.

Basic Function:
Under the direction and supervision of the University Pastor in the Office of Campus Ministry, the incumbent performs a wide variety of complex engagement, outreach, and administrative support duties requiring considerable independence and discretion. The incumbent organizes and coordinates office activities and communications to assist the staff with assigned functional areas of responsibility.

Representative Duties:
  • Greets office visitors with warm welcome and provides appropriate direction and hospitality. E
  • Manages the calendar of the University Pastor and Campus Ministry staff with a level of detail while anticipating needs and preferences; keeps the University Pastor apprised of office activities, status of pending operational documents, and informed of appointments, priorities, and approaching deadlines through multiple channels and in a timely and efficient manner. E
  • Provides leadership for the development and implementation of Campus Ministry programs to ensure that the group needs of students are realized; partners with Campus Ministry religious staff and student leadership of religious clubs in promoting programs. Interfaces with Campus Services, Media Services, and Campus Dining in support of the programming. E
  • Coordinates with local ecumenical multi-faith religious communities locating appropriate resources, services, and support for students; acts as the point person for scheduling programs and religious services on the Thousand Oaks campus. E
  • Secures Catholic priests to provide mass and reconciliation services to support Catholic life and coordinates schedules. E
  • Promote, advertise, stock, and sustain Community Cupboard for students; interface with Campus Dining to provide meal swipes for food-insecure students; investigate and encourage partnerships with local food banks to expand the program. E
  • Coordinates travel arrangements; types itineraries, requests travel advances, compiles expense reports, and processes conference reimbursement and other requests. E
  • Composes, drafts, and edits a broad range of documents including, but not limited to, high-level reports, donor communication, instructional and protocol information, and campus communication; uses word processing equipment and inputs and retrieves data to prepare reports using an on-line or computer system. Designs and produces newsletters, brochures, flyers, and other specialized documents using desktop publishing software, other computer applications, video communications, and social media. Oversees appropriate electronic archiving of all relevant documents. E
  • Monitors and updates the department website to ensure data and information presented is up-to-date and easy to comprehend. E
  • Maintains calendar of activities, meetings, and various events for assigned staff; coordinates activities and meetings with multiple departments, the public, and outside agencies; takes minutes as assigned, supports preliminary agenda development. and provides detailed notes of staff and committee meetings. E
  • Spearheads special event planning, projects, and activities including funerals, baptisms, and religious worship services. E
  • Monitors inventories of supplies and materials; prepares purchasing and accounting forms as necessary. E
  • Operates a variety of office equipment such as computers, scanners, printers, copy machines, and other office equipment as needed. E
  • Receives and screens visitors and telephone calls, responds to complaints and requests for information on regulations, procedures, systems, and precedents relating to assigned responsibilities; takes messages or refers the caller to appropriate staff; creates, coordinates and manages communications to key internal and external stakeholders on behalf of the University Pastor.. E
  • Creates, develops, maintains, and updates specialized and custom forms, databases, logs, files, records, and reports, including confidential files while controlling the release of sensitive information. E
  • Prepares and processes various operational documents related to business operations including activities such as project management, purchasing, contracts, personnel and payroll. E
  • Manages budgets; compiles the office budget and supporting data; maintains controls on expenditure accounts, and recommends or initiates adjustments in accounts. E
  • Assists in the hiring and training of student workers; provides work guidance/direction and schedules the work activities; reviews work for accuracy. E
  • Participates in divisional efforts related to an annual university day of giving with duties including developing written and video communication about Campus Ministry and advancing the thank you strategy. E
  • Performs other administrative duties as required to support the mission and function of the department..


E = Essential duties

Knowledge Of:
  • University organization, operations, policies, and objectives
  • Principles and practices of business communication and phone etiquette
  • Office procedures, methods, and equipment
  • Principles and procedures of records management
  • Fundamentals of English grammar, spelling, and composition
  • Principles and practices of customer service and public relations
  • Principles and practices of budget preparation, forecasting and administration
  • Principles and practices of financial and administrative research and report preparation
  • Basic data collection and survey methodology
  • Electronic meetings and webinar applications
  • Microsoft Office programs (including Word, Excel, Visio, PowerPoint and Outlook
  • Event planning and implementation
  • Interpersonal skills using tact, patience and courtesy


Ability To:
  • Understand and support the mission, identity, and values of the University as part of the Evangelical Lutheran Church in America (ELCA)
  • Welcome and affirm people of different social identities such as race, ethnicity, gender, sexuality, faith tradition, socioeconomic class, and ability
  • Interpret and apply general administrative and departmental policies and procedures
  • Operate office equipment including computers and supporting word processing, spreadsheet, publishing and database applications
  • Learn and apply new information and skills
  • Establish and maintain a variety of files and records
  • Independently prepare correspondence and memoranda from brief instructions
  • Accurately count, record, and balance assigned transactions
  • Work under steady pressure with frequent interruptions and a moderate degree of public contact by phone or in person
  • Plan and organize work to meet changing priorities and deadlines
  • Understand and carry out oral and written directions
  • Communicate clearly and concisely, both orally and in writing
  • Establish and maintain effective working relationships with those contacted in the course of work
  • Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports
  • Exercise initiative and independence of judgment and action
  • Prepare reports by gathering, organizing, interpreting, and synthesizing data from a variety of sources
  • Analyze, evaluate, and interpret information and data
  • Support management of webinars and zoom meetings for the department.
  • Provide support and guidance to department staff


Minimum Qualifications:
Any combination equivalent to: A Bachelor’s degree from a recognized college or university and three years of responsible programmatic or administrative support experience of increasing variety, complexity, and responsibility.

Preferred Qualifications:
Prior experience as a coordinator of services, outreach, or engagement in a non-profit, religious, corporate, higher education or multi-staff setting.

Licenses and Other Requirements:
None

Physical Abilities:


Working Environment:
Office and church environment with constant interruptions.

Posting Number: Staff004662020
Number of Vacancies:
Desired Start Date:
Position End Date:
Open Date: 11/08/2021
Close Date: 12/12/2021
Open Until Filled: No

Application Procedure/Special Instructions:


To apply, visit https://careers.callutheran.edu/postings/8386

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.


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