Assistant Director of Administration and Finance
Founded in 1898, Northeastern is a global research university and
the recognized leader in experience-driven lifelong learning. Our
world-renowned experiential approach empowers our students,
faculty, alumni, and partners to create impact far beyond the
confines of discipline, degree, and campus.
Our locations—in Boston; Charlotte, North Carolina; London;
Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto;
Vancouver; and the Massachusetts communities of Burlington and
Nahant—are nodes in our growing global university system. Through
this network, we expand opportunities for flexible,
student-centered learning and collaborative, solutions-focused
Northeastern's comprehensive array of undergraduate and graduate
programs— in a variety of on-campus and online formats—lead to
degrees through the doctorate in nine colleges and schools. Among
these, we offer more than 195 multi-discipline majors and degrees
designed to prepare students for purposeful lives and
About the Opportunity:
Northeastern University is seeking an Assistant Director of
Administration and Finance for the division of External Affairs,
which includes the areas of Marketing, Communications, Experience
Magazine and Government Relations. The Assistant Director's
responsibilities include| Managing daily financial transactions and
operations for the division, including but not limited to:
processing external and internal payments; processing
reimbursements; reconciling department budgets each month; and
authoring expense reports. | Facilitation of monthly budget
meetings with Public Art and Experience Magazine. | Managing daily
contract routing and archival activity, as well as acting as deputy
gatekeeper in the absence of the director. | Management and
oversight of electronic filing and archival systems for contracts,
invoices, reports and other documents. | Supporting the Director of
Administration and Planning with division-wide HR-related tasks and
various projects and tasks as needed.
The university is primarily in-person with reasonable flexibility.
This position has a hybrid option.
Facilitate the day-to-day financial transactions for the division.
Facilitate monthly budget meetings for Experience Magazine and
Public Art. Archive all financial transactions and complete monthly
budget reconciliations for each of the division's budgets. Develop
and maintain accurate financial reports to be used for quarterly
forecasting, and overall budget management. Review, route and
archive division's contracts and supporting documents. Maintain
electronic filing and archival system for contracts, invoices,
reports and other documents, as appropriate. At the discretion of
the director, act as deputy gatekeeper in the director's absence.
Provide HR related support as directed; this includes assistance
with onboarding & offboarding related tasks, performance
management, employee engagement, data management, and other
HR-related core team activities.
Knowledge of finance, budget and administration concepts and
practices. Excellent communication and interpersonal skills. A
strong organizational acumen and keen attention to detail. Proven
success performing a variety of tasks and prioritizing
appropriately. Sound judgement and ability to make decisions
independently. A calm and professional demeanor even when
confronted by challenging situations. Knowledge and skills
typically acquired through a bachelor's degree and at least 4-6
years of financial/budget management experience. HR generalist
experience is highly desired.
Northeastern University is an equal opportunity employer, seeking
to recruit and support a broadly diverse community of faculty and
staff. Northeastern values and celebrates diversity in all its
forms and strives to foster an inclusive culture built on respect
that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive
consideration for employment without regard to race, religion,
color, national origin, age, sex, sexual orientation, disability
status, or any other characteristic protected by applicable
To learn more about Northeastern University's commitment and
support of diversity and inclusion, please see
To apply, visit https://careers.pageuppeople.com/879/cw/en-us/job/507850