Assistant Director for Recruitment and Advising

Extended Job Title

Assistant Director for Recruitment and Advising

Org Level 1

Texas Tech Univ Health Sciences Ctr

Org Level 7

511101 - SOM Admissions Lbk

Position Description

Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgment and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained.

Requisition ID

26524BR

Travel Required

Up to 25%

Pay Grade Maximum

10000

Major/Essential Functions

​​​​​​Responsible for all recruitment efforts in the Office of Admissions

Develops a recruitment plan for all levels of recruitment for review by Associate Director and Senior Director

Focused on identifying the best ways for us to recruit by constant examination of efforts and outcomes.

Acts as the point person for all recruitment efforts.

Responsible for identifying and building relationships with institutions to create recruiting pipelines.

Responsible for all promotional and marketing efforts, including all media efforts.

Counsels and advises students concerning all requirements for application to medical school including the application process, components of a competitive application, and unique features of special programs of TTUHSC School of Medicine.

Conducts virtual and in-person presentations and or tours and recruitment events regarding medical school admissions and the unique aspects of programs at TTUHSC School of Medicine to prospective students, parents, counselors and advisors.

Coordinates the Applicant Seminar for all prospective students applying to medical school.

Coordinates and implements the annual health professions conferences (FHPE, FHPE Jr.) for all prospective students.

Travels extensively to recruit targeted populations as required at pre-health fairs, student organizations, meetings, K-12 educational settings and undergraduate institutions.

Works collaboratively with the Assistant Director of Outreach and Programs regarding the strategic goals for all outreach and programs to ensure a successful recruitment plan for K-12 students, undergraduates and other prospective applicants.

Plans and develops an overall recruitment plan for the Office of Admissions based on previous activities and outcomes. Proposes necessary changes for future improvement to the Associate Director and Senior Director.

Submits an overall recruitment plan and log annually to be reviewed and used for the annual WEAVE Strategic Assessment, Compliance and Accreditation.

Works collaboratively and assists the Office of Admissions staff with the preparation of the School of Medicine interviews.

Cross-trained to perform duties of Assistant Director of Outreach and Programs, as needed.

Participates in regional, state and national meetings to promote the mission of the School of Medicine.

Reports to the Associate Director of Admissions who oversees the overall recruitment, outreach and programs activities.

Duties may be assigned via the Associate Dean of Admissions or Senior Director of Admissions.

Grant Funded?

No

Pay Grade Minimum

4000

Pay Basis

Monthly

Schedule Details

May be required to work evenings and weekends.

Work Location

Lubbock

Preferred Qualifications

• • Ability to communicate effectively, both orally and in writing.
  • Ability to exercise judgment in unusual or new situations and ability to exercise discretion when processing confidential information.
  • Ability to define problems, collect data, establish facts and draw valid conclusions to solve problems and plan initiatives.
  • Ability to be a self-starter, demonstrates initiative, and able to multi-task multiple projects.
  • Ability to work independently and as part of the Admissions Team and to collaborate with faculty, staff and students.

Campus

HSC - Lubbock

Department

SOM Admissions Lbk

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group

First line Managers

Occasional Duties

Cross-trained to perform duties of Assistant Director of Outreach and Programs, as needed.

Shift

Other

EEO Statement

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

Bachelor's degree in the area of specialization or closely related field. Three years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Does this position work in a research laboratory?

No

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx .