Business Services Supervisor

Posting Details

Job Posting Title Business Services Supervisor Location Los Rios Community College District (Folsom Lake College) Department Location Business Services Office Posting Number C01747P The Institution
About
Established in 2004 as the fourth college in the Los Rios Community College District, Folsom Lake College ( FLC ) is a vibrant teaching and learning institution serving over 8,800 ethnically and racially diverse students each semester. The College and its two educational centers, the El Dorado Center in Placerville ( EDC ) and the Rancho Cordova Center ( RCC ), serve the rapidly growing areas of both eastern Sacramento and western El Dorado counties, forming a dynamic learning community committed to academic excellence, innovation, and educational equity.

Our Strengths
Our mission is focused on a rigorous educational program with a strong focus on student success. We provide a broad range of academic programs, student support services, learning modalities (including online and hybrid courses), as well as opportunities for student engagement and leadership. We also incorporate the newest technologies for innovative classroom instruction, including collaboration with The Innovation Center Makerspace at the main Folsom campus.

The main Folsom campus also includes the Harris Center for the Arts, a state of the art visual and performing arts venue. The Center presents a diverse program of arts, culture, and entertainment that engages the entire region. It is also home to FLC’s Visual and Performing Arts education programs, as well as local arts organizations and community partners, who embrace the opportunity to perform and learn in a world-class facility.

The main Folsom campus provides educational environments designed to empower, inspire, and enrich our diverse student population, including students from historically underrepresented and underserved populations. Our College awards Associate in Arts or Science degrees, as well as Associate Degrees for Transfer, which guarantee transfer into California State Universities and numerous private and non-profit four-year colleges and universities. We also offer Career Education (CE) certificates and degrees and transfer credit for students who wish to continue their education at a four-year college or university.

Our Commitment to Social Justice and Equity
The main Folsom campus believes that education should belong to everyone. To nourish this inclusion, we champion equity, diversity, social justice, and environmental sustainability as foundational to academic, campus, and community life. We work with the communities we serve toward just and fair inclusion into a society in which all people can participate, prosper, and reach their full potential. We commit to equity-driven decision-making, planning, and reflective processes that are responsive to the diverse identities and experiences in our community.

Position Summary
Under the direction of the Vice President of Administrative Services, plan, organize, control and direct college business services. For a detailed job description for this Los Rios Supervisor Association posting click here .

Benefits
Los Rios Community College District offers competitive salaries and a very comprehensive employee benefits package to include medical insurance, CalPERS retirement, and opportunities for additional insurance and financial investments.

Full-time, twelve-month employees receive 17 days of annual paid holidays, 15 days’ vacation yearly (with increases after 5 & 10 years), and 8 hours of sick leave per month. Los Rios also offers extensive professional development opportunities with the district and financial support and/or paid time off to complete external academic studies. You are eligible for the aforementioned benefits as a regular employee with a permanent assignment of 0.50 FTE or greater. To calculate this position’s FTE, take the number of hours per week divided by 40, to get the percentage of hours worked. Then take the number of months worked divided by 12, to get the percentage of work year. Then take the percentage of hours worked divided by the percentage of months worked to get the position’s FTE (e.g., a position that is 30 hours per week with a work year of 12 months: 30/40 = 0.75; 12/12 = 1; 0.75/1 = 0.75 FTE ). For the full LRCEA contract agreement, details click here .

Assignment Responsibilities
Plan, organize, and direct the activities of college business services for assigned college (includes main campus and educational centers); plan and direct accounting and budgeting matters; maintain control of college appropriations in accordance with adopted budgets. Authorize, monitor and control expenditures to assure appropriate budget administration; organize, direct and monitor the purchasing processes. Establish, implement and monitor appropriate internal controls over accounting procedures, inventory and cash handling. Coordinate such activities with other college departments and district business and fiscal offices. Direct the billing, collection, deposit and coding of student fees and refunds, and control appropriate accounts and records. Administer, disburse, control, and reconcile inventories of student universal transportation passes; document procedures, coordinate, and train college departments on distribution of universal transportation passes. Initiate and oversee processes for disbursement of financial aid payments. Establish, implement and monitor college detailed accounts and records involving the collection, disbursement, accounting, and reporting of instructionally-related, Trust, Agency, Foundation, and Enterprise funds including the issuance and collection of student loans, financial aid grants, financial repayment debt, external agency scholarships, and revolving funds. May act as authorized signer on college bank accounts. Supervise and collaborate on the development and use of computerized financial systems, including but not limited to student administration, cashiering, web based payment and sales, and financial aid systems. Use management information tools, including personal computer applications and web-based financial and reporting tools; analyze and recommend changes to business services software applications and programs. Coordinate business services technology improvements with college and district information technology staff. Develop and supervise the provision of technical assistance for college staff in the use and application of financial accounting and reporting systems, including authorizing staff access. Develop and supervise in-service programs for college staff related to business services and administrative procedures; coordinate with district staff workshops for college staff on district financial and business policies. Assist with managing the utilization of full- and part-time classified staffing of the college, including grants and special programs. Communicate, investigate and resolve issues with the District Office in matters pertaining to budget, accounting, purchasing, fiscal services, payroll, employee benefits, and information technology. Supervise the preparation of the annual college budget, coordinating with administrators and other involved personnel. Coordinate and monitor operating budgets of the college’s grants and special programs; initiate/review and approve budget and expenditure transfers, accounting entries and transactions to assure conformance with program requirements; monitor and facilitate preparation of external financial reporting requirements for grants and special programs. Train and advise college administration and staff on budgetary, accounting, compliance matters, district policies & regulations, and governmental statutes. Participate on a variety of college and District committees representing the college. Maintain college investment records in the Local Agency Investment Fund, local depositories and other investment instruments as established under district investment policies. Develop and prepare related investment reports. May develop and monitor preparation of the college’s financial reports. May be assigned responsibility for the college’s community service program. May be assigned responsibility for college alarm system and key inventory management. Train, supervise and evaluate the performance of assigned staff. Perform other duties as assigned.

Additional Information Work Year 12 month Work Schedule
8:00 a.m. to 5:00 p.m., Monday – Friday Total Hrs per Week/Day 40 hours per week Special Requirements Minimum Qualifications
Experience: Four years’ of experience, including one year of experience in a lead or supervisory capacity, in financial record keeping.

Education: Bachelor’s degree from an accredited institution in accounting, business administration or related field.

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one year of education.)

Education must be from an accredited institution.

Application Instructions

1. A completed Los Rios Community College District Classified Application (required).
2. Resume (required).
3. Unofficial transcripts of college/university work (required)
4. Letter of Interest (required).
   
   

NOTES :

• Applications submitted without all required documents, listed above, will be disqualified.
• Applicants indicating “see resume” on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
• Graduate advising documents and grade reports will not be accepted as unofficial transcripts.·
• Applicants, including current Los Rios Community College District employees, are required to provide unofficial transcripts, if required to meet the minimum qualifications for the position.
• Applicants are required to submit official transcripts within 60 days of the time of hire.
• Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents.
• A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.
• Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here .

Do not submit additional materials that are not requested.

Physical Demands Salary $6,993.75 per month LRCCD Salary Schedules Additional Salary Information No additional salary information to note
Posting Date 11/24/2021 Closing Date 12/20/2021 Open Continuously No Beginning On (or About) 03/01/2022 How and where to apply
Please visit our Frequently Asked Questions for complete information on how to apply online with our District. Application services are available between 8:00 a.m. and 5:00 p.m., Monday through Friday. If you need assistance with any phase of the application process, please call (916) 568-3112 during our business hours.

After hours inquiries should be emailed to hr@losrios.edu. Submission of applications are by 11:59 p.m., of the posting closing date.

Conditions
Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during this recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university must be submitted within 60 days of hire.

Effective October 1, 2021, all faculty and staff must have received the first dose of the vaccine against the virus that causes COVID -19 and effective December 1, 2021, all faculty and staff must be fully vaccinated in order to:

• be physically present on District premises for an extended amount of time, generally more than 15 minutes
• or participate in District activities for an extended amount of time, generally more than 15 minutes
• or be inside a building or office

unless they receive an approved medical exemption or religious accommodation.

All new hires must be fully vaccinated or receive an approved medical or religious exemption within forty-five (45) days of hire. Within seven (7) days, all new hires must show proof they have received the first dose of a two-dose vaccine, or one dose of a one-dose vaccine, or have applied for a medical or religious exemption.

For the latest information on the COVID Vaccine mandate, please visit the COVID Vaccine Requirements informational page.

Quicklink https://jobs.losrios.edu/postings/16863 Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * I acknowledge and agree that I understand that by answering the question below, I certify that the information provided by me is true, correct and complete to the best of my knowledge and belief. I authorize investigation of all statements contained herein, and on the P-881 (if applicable and submitted), and I release from liability all persons and organizations furnishing such information. I understand that any misstatements, omissions or misrepresentation of facts on this form, my application, and, if applicable, the P-881 or attachment(s) may be cause for disqualification or dismissal. If you have ever been convicted of an offense other than a minor traffic violation you are required to complete the form 'Arrests Which Led to Convictions for Crime', P-881 (you must disclose convictions that have been dismissed pursuant to Penal Code Section 1203.4; Ed. Code 87008). If needed click on the link and download the form https://losrios.edu/lrccd/shared/doc/hr/forms/p-881.pdf and attach the completed form to your application.
   • Yes, I acknowledge and agree
   • No, I do not acknowledge or agree
   • No answer
2. * Can you perform the essential functions of this position?
   • Yes
   • No
3. * Considering this specific position that you are applying to – where/how did you learn about this position?
   • College Department
   • CareerBuilder
   • Chronicle of Higher Ed (Vitea.com)
   • Community College Registry Job Fair: Oakland
   • Community College Registry Job Fair: Los Angeles
   • Community College Registry Online Job Board
   • Community Outreach (ex. Festivals, etc.)
   • CommunityCollegeJobs
   • Comunidad
   • Craigslist
   • Diverse: Issues in Higher Education
   • D'Primeramano Magazine
   • EdJoin
   • Facebook (Campaign)
   • Facebook (Los Rios Page)
   • Glassdoor
   • Greater Sacramento Urban League
   • Handshake (CSU, UC Job Boards)
   • HigheredJobs
   • Indeed
   • Instagram
   • Job Sites
   • Job Journal
   • Latina Leadership Network of the California Community Colleges
   • LinkedIn
   • Los Rios Community College District Employee
   • Los Rios Community College District Human Resources Email
   • Los Rios Community College District Website
   • LRCCD Resource Group - API (Asian Pacific Islander Legacy)
   • LRCCD Resource Group - Black Faculty & Staff Association (BFSA)
   • LRCCD Resource Group Native American Collaborative (NAC)
   • LRCCD Resource Group - Spectrum (LGBTQIA+)
   • Professional Networks
   • Sacramento Black Chamber of Commerce
   • Sacramento Asian Chamber of Commerce
   • Sacramento Builders Exchange
   • Sacramento Hispanic Chamber of Commerce
   • Sacramento Rainbow Chamber of Commerce
   • SacramentoWorks
   • The HUB
   • Twitter
   • YouTube
   • ZipRecruiter

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Letter of Interest
3. Unofficial Transcript 1

Optional Documents

1. Unofficial Transcript 2
2. Unofficial Transcript 3
3. Unofficial Transcript 4
4. Unofficial Transcript 5
5. Foreign Transcript Evaluation
6. P-881 Report of Arrests Which Led To Convictions For Crime Document