Benefits Coordinator

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Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

About the Position

The Human Resource Benefits Coordinator supports the College's efforts to attract and retain employees by providing services and support in benefits administration. The position will be responsible for overseeing and administrating various employee benefits, including medical and dental, retirement savings, disability coverage, and workers' compensation. This position will also be responsible for coordination of open enrollment and processing of the tuition program.

What You'll Do

• Manage benefits inquiries and complaints to ensure quick, equitable, courteous resolution.
  
  
• Maintain contact in person, and by phone or mail, with hospitals, physicians, insurance companies, employees, and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
  
  
• Implement approved new plans or changes to existing plans by preparing announcement materials, plan summary documents and other media for communicating plans to employees.
  
  
• Administer, direct, and review employee benefit programs.
  
  
• Conduct benefits enrollment for all eligible employee and manage Open Enrollment process.
  
  
• Process requests for tuition reimbursement, waiver, and exchanges.
  
  
• Chair the Employee Benefits Committee.
  
  
• Submit periodic regulatory reporting to meet requirements.
  
  
• Assure compliance and conduct analysis as required/needed, in accordance with compliance checklist.
  
  
• Assume responsibility for the accurate and timely reporting for all benefit compliance.
  
  
• Manage the annual retirement savings plan audit.
  
  
• Calculate and reconcile benefit payments, ensuring vendor records match payroll documentation.
  
  
• Allocate benefit expenses to appropriate budget accounts.
  
  
• Audit vendor reports to ensure accuracy of enrollment, deductions, charges and contributions.
  
  
• Reconcile deferred benefit deductions.
  
  
• Work closely with Payroll & Business Office to identify and resolve benefit-related accounting issues.
  
  
• Maintain confidential information and data as needed using the HRIS system.
  
  
• Perform other duties as assigned.
  
  

Must Haves

• Bachelor's degree in Human Resources or related field.
  
  
• 2 years experience in similar HR benefit administration position.
  
  
• PHR, SHRM-CP certification--or ability to acquire within one (1) year of employment
  
  
• Strong math and analytical skills.
  
  
• Ability to prioritize workload, multi-task and work under pressure in a fast-paced environment.
  
  
• Exceptional organizational skills and attention to detail.
  
  
• Ability to understand, interpret, develop and communicate policies and procedures.
  
  
• Ability to establish and maintain effective working relationships and strong customer service.
  
  

Nice to Haves

• 5 years experience in similar HR benefit administration position.
  
  
• SPHR, SHRM-SCP, CEBS certification.
  
  
• Experience working in higher education.
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
  
  
• Must be able to lift 15 pounds at times.
  
  
• Must be able to access and navigate each department at the organization’s facilities.
  
  

Work Schedule

• Benefit Eligible: Yes
  
  
• 22.5 hours per week/7.5 hours per day
  
  

Pay Rate

• $29.00 - $30.75 / hour
  
  
• Commensurate with experience/qualifications
  
  

Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

( https://www.lclark.edu/about/title_ix_compliance ).

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.