Leave Specialist

Attention Current Lewis & Clark College Employees: In order to apply for posted positions, please close this window and log into Workday and click on Talent and Performance to apply internally.
Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

About the Position

The Human Resource Leave Specialist supports the College's efforts to attract and retain employees by providing services and support in leave administration. This position is responsible for overseeing and administering leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans. This position is also responsible for implementing and developing new employee orientation.

What You'll Do

• Communicate with employees regarding their needs for leave and/or modified work schedules. Ensure that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
  
  
• Handle the FMLA/OFLA leave administration process from the employee’s initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA/OFLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
  
  
• Maintain reasonable communication with employees on leave to facilitate smooth and timely return to work; relay communication between employees and their managers during leave within reason.
  
  
• Advise managers and employees on the interaction of leave laws with paid time off, workers’ compensation, and short-term and long-term disability benefits.
  
  
• Oversee the return-to-work process for employees returning from extended FMLA, OFLA, workers’ compensation, or other leave(s).
  
  
• Facilitate other leave requests, which may include accommodation requests under the ADA.
  
  
• Administer other company time-off programs as assigned in accordance with internal policy and applicable laws.
  
  
• Maintain complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
  
  
• Preserve confidentiality of employee medical documentation and files.
  
  
• Maintain knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
  
  
• Develop and implement new employee orientation.
  
  
• Perform other duties as assigned.
  
  

Must Haves

• Bachelor's degree in Human Resources or related field.
  
  
• 2 years experience in similar leave administration.
  
  
• Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA, OFLA, ADA, and other applicable laws.
  
  
• PHR, SHRM-CP certification or equivalent, or ability to acquire within one (1) year of employment.
  
  
• Ability to prioritize workload, multi-task and work under pressure in a fast-paced environment.
  
  
• Exceptional organizational skills and attention to detail.
  
  
• Ability to understand, interpret, develop and communicate policies and procedures.
  
  
• Ability to establish and maintain effective working relationships and strong customer service.
  
  

Nice to Haves

• 4 years experience in similar leave administration position.
  
  
• SPHR, SHRM-SCP, CEBS certification.
  
  
• Experience working in higher education.
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
  
  
• Must be able to lift 15 pounds at times.
  
  
• Must be able to access and navigate each department at the organization’s facilities.
  
  

Work Schedule

• Benefit Eligible: Yes
  
  
• 20 hours per week/7.5 hours per day
  
  

Pay Rate

• $29.00 - 30.75/hour
  
  
• Commensurate with experience/qualifications
  
  

Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

( https://www.lclark.edu/about/title_ix_compliance ).

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.