Human Resources Specialist - Part Time

Class Description

Provide benefit services to employees in college sponsored benefit programs.

Minimum Requirements

Bachelor's degree and five (5) years of experience directly administering benefits for an employee population. Knowledge of federal and state laws related to human resources, FMLA, and medical benefits. Ability to maintain confidentiality of data and employee interactions. Proficiency in Microsoft Office Suite, especially Excel. ADAA knowledge a plus. Well developed organizational skills and attention to detail. Verbal and written communication skills. Ability to work with minimal supervision.

Class Specific Essential Duties

1. Primary HR contact for employees and managers and subject matter expert on FMLA, LWOP, and LOA. Administer plans and coordinate with department supervisors and employees to ensure timely application, documentation, and compliance with CCBC policy and applicable regulations. Respond to inquiries and resolve issues.

2. Maintain FMLA screen in Banner and FMLA-related documentation in employees’ electronic files.

3. Coordinate with Payroll to ensure appropriate FMLA tracking and identification of possible FMLA-related absences

4. Collaborate with Benefits Administrators and Specialists and with Payroll when an employee moves between FMLA, LOA, LWOP, WC, retirement and/or LTD to ensure appropriate record keeping and policy compliance.

5. Recognize circumstances requiring Employee Relations intervention and refer /collaborate to support Employee Relations with necessary information and documentation. Update Complicated Cases spreadsheet in preparation for monthly meetings. Identify employees who should be monitored by the complicated cases committee.

6. Primary HR contact for employees and managers and subject matter expert on Voluntary Sick Leave Bank (non-union). Administer plan. Create and deliver communication materials and coordinate enrollment. Assist employees with applications to request donations. Review employee applications for use to ensure appropriate documentation, and compliance with CCBC policy. Coordinate with Payroll to ensure appropriate contribution deductions and bank usage. Respond to inquiries and resolve issues. Maintain accurate related Excel workbook.

7. Primary HR contact for employees and managers and subject matter expert on Union Sick Leave Donation program. Administer plan. Assist employees with documentation related to Sick Leave Donation and ensure compliance with union contracts. Coordinate with Payroll to ensure appropriate donation and usage. Respond to inquiries and resolve issues. Maintain related Excel workbook. Maintain records electronically.

8. Collaborate with HR team to conduct Open Enrollment and delivery of New Employee Orientation. Participate in Benefits Fairs.

9. Provide superb customer service using effective listening skills and ensuring timely resolution of inquiries. All initial responses should be made within 24 hours of an employee call or email.

10. Prepare and analyze reports and research and participate in special projects as assigned.

11. Maintain checklists for FMLA, LWOP, Departmental Medical Leave, and Sick Bank. Ensure efficient and effective supporting processes.

12. Maintain current knowledge of supporting laws and regulations. Maintain current knowledge of CCBC’s plans, policies, and practices.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

CCBC Part Time Benefits At A Glance

BENEFIT SUMMARY
Supplemental (Retirement Annuities) 403(b) and 457(b)

• Tax-sheltered annuities – 403(b). Payroll salary reduction authorization is needed. The form is available on SharePoint Forms/Human Resources Forms.
  The 403(b) supplemental retirement plan is available to all CCBC employees (Adjunct Faculty, Part Time Associates and Full Time employees).
• Roth 403(b) is a savings feature that is available when you open a 403(b) account. The Roth 403(b) savings feature allows employees to contribute after-tax dollars and then withdraw tax-free dollars from their account upon retirement. The Roth 403(b) savings feature is only offered by the following vendors: TIAA-CREF and VOYA Financial Advisors, Inc. Adjunct Faculty, Part Time Associates and Full Time employees are eligible to save for retirement using the Roth 403(b) savings feature. Employees may contribute traditional pre-tax 403(b) dollars and Roth 403(b) post-tax dollars simultaneously. The savings limits are combined for the Traditional 403(b) and the Roth 403(b) contributions.
• Deferred Compensation Plan — 457(b) offered through VOYA Financial Advisors, Inc. The 457(b) salary reduction authorization form is needed. The form is available on SharePoint Forms/Human Resources Forms.

Parking
Free. Must obtain a parking permit from the Department of Public Safety to use on all campuses.

Sick and Safe Leave
CCBC is pleased to offer paid sick and safe leave for part-time employees. Paid sick and safe leave is earned by all part-time employees including credit and non-credit adjunct faculty, part-time associates and other part-time employees.