Administrative Assistant

Posting Details

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Working Title Administrative Assistant Department President's Office Compensation Title Position Number 30025525 Position Status Regular Work Schedule
8:15 am – 4:30 pm; Monday – Friday Hours per Week 37.50 Months per Year 12 Commitment to Inclusive Excellence

Northern Kentucky University is an Equal Opportunity/Equal Access/Affirmative Action institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

Purpose of Position
The position will welcome and attend to the needs of guest and colleagues as the first point of contact for the Office of the President. Will provide general office support by staffing the front desk in the Office of the President and assist with scheduling and organizing events hosted by the President’s Office as well as Board of Regents meetings.

The position will provide daily management of confidential materials and prepare routine correspondence as well as assist the Executive Assistant to the President in maintaining the President’s calendar and in making travel arrangements. Will maintain shared folders, filing, and archiving for the Office of the President and assist in coordinating needed paperwork/documents for the Office. Position will also coordinate meeting logistics and distribute agendas, maintain office supply orders and office technology, and perform other duties as needed. Primary Responsibilities

• Welcome/attend to the needs of guests and colleagues as the first point of contact for the Office of the President including through email, office phone, video calls, and walk-ins.
• Provide general office support by staffing the front desk in the Office of the President including assisting with scheduling and organizing events hosted by the President’s Office as well as Board of Regents meetings.
• Provide daily management of confidential materials, phone conversations, meetings and prepare routine correspondence and materials.
• Assist the Executive Assistant to the President in maintaining the President’s calendar and in making travel arrangements.
• Maintain shared folders, filing, and archiving for the Office of the President and assist in coordinating needed paperwork/documents for the Office.
• Coordinate meeting logistics and distribute agendas as needed; maintain office supply orders and office technology.

Qualifications
An associate’s degree and 2 years of work experience as an Executive Assistant or a comparable role.

• Prior work experience in the public sector or a non-profit or college environment desirable
• Must be highly computer proficient with knowledge of a variety of software programs, including Microsoft Office (Excel, Word, PowerPoint) and SharePoint
• Excellent interpersonal and verbal communication skills
• Highly organized with excellent scheduling skills
• Project management skills desirable
• Strong customer service skills
• Ability to work within a culturally diverse environment
• Exercise tact and diplomacy in handling sensitive situations
• Work with a high degree of professionalism

Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.
Minimum Education Associate Degree Preferred Education Associates Degree Minimum Experience 2 years Salary $17.63/hr minimum Pay Grade S67
Requisition Number 2021S1509 Job Open Date 11/19/2021 Job Close Date Open Until Filled Yes Quick Link https://jobs.nku.edu/postings/11164 Is this an internal only posting? Supplemental Questions

Required fields are indicated with an asterisk (*).

1. What is the highest level of education completed?
   • Associates
   • Bachelors or higher

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Names and contact information of 3 professional references

Optional Documents