Office Manager

Primary Function

The primary function of this position in the Department of Counseling and Hire Education is to assist the Department Chair in the operation of the department. The person in this position reports directly to the Chair of the Department of Counseling and Higher Education through the Department Office Administrator. The Department Chair and Administrator participate in the evaluation process for this person.
Duties and Responsibilities (generally)

The primary function of the person holding this position is to assist in the direction of the academic programs and related administrative activities for the Department of Counseling and Higher Education under the direction of the Department Chair and Office Administrator. This position will help support the fiscal oversight of the department, and assist with personnel actions, travel vouchers and purchasing. This person must maintain contact with Student Services, the Graduate School, Outreach Services, and the Office of Registration and Records. This person also has responsibility for handling confidential information and materials, including student academic records. This position utilizes word processing, spreadsheet, data base management, and other computer hardware and software and requires a good knowledge of computer use and applications.
Minimum Required Qualifications for this position

1. High school graduation or equivalent.

2. One (1) year (12 months) of work experience comparable to the second level of this series.

3. Any one or any combination of the following, totaling two (2) years (24 months) of experience in the categories below: work experience performing office/clerical activities, including use of computer systems college or university coursework in any curriculum twelve (12) semester hours = six (6) months twenty-four (24) semester hours = twelve (12) months thirty-six (36) semester hours = eighteen (18) months forty-eight (48) semester hours = twenty-four (24) months
Specialty Factors (Additional Required Qualifications)

Education and Experience Preferred

The office manager should be knowledgeable in the operation of the computer, scanner, fax, calculator, and copying machine. Possess proficiency with Microsoft Office software package, specifically Excel, Word and Access. Knowledge of MYNIU and On-Base, preferred.
List the knowledge, skills, and abilities critical to the performance of this position.

It is not only essential for the office manager to possess efficient office skills, but also to demonstrate effective communication skills. The office manager must also act in a professional manner when dealing with personnel throughout the university and with the general public.
Working Hours
Monday-Friday 8:00-4:30
Minimum Pay Rate (Hourly or Monthly)
$13.05 to $14.08
Hiring Rate Information

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date
11/22/2021
Closing Date
01/03/2022
Priority Review Date

Special Instructions to Applicants

Please see Special Instructions for more details.

Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.

If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.

After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.

Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.

We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.

ALL QUALIFIED CANDIDATES WILL BE SCHEDULED TO COME TO THE NIU DEKALB CAMPUS TO TAKE A STATE UNIVERSITIES CIVIL SERVICE EXAMINATION . At the time of testing, you will be required to present a photo ID. NOTE : If you have previously tested for this classification and wish to rewrite the exam to improve your score and register position, please contact the CivilServiceTesting@niu.edu with Office Manager 2041in the subject line by the posting deadline.

Required documentation noted in the posting such as driver’s license, licensures, or certifications MUST be presented at the time of examination.

If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.

After testing of all qualified applicants has been completed for this position, the names with the top three scores will be referred to the hiring department for interview.

Click on Office Manager for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.

Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.

Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Application Procedures

Link to Department Homepage
http://www.cedu.niu.edu/cahe/
Physical Demands

Standing, walking, sitting.
EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560
Is Background Check Required
Yes
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action, Equal Opportunity and Education ( AAEOE ) at ada@niu.edu .

Clery Act Information

NIU provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu/clery or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.niu.edu/clery/fire_report.pdf or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

Quick Link
https://employment.niu.edu/postings/60382
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently a citizen or resident of the State of Illinois?
   • Yes
   • No
2. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
3. * Do you have a certification such as Business/Administrative Technology, Bookkeeping Office Assistant, Office Specialist, Customer Service, etc. or successful completion of 30-59 semester hours in any field? (Please upload an unofficial copy of your transcript or certificate.)
   • Yes
   • No
4. * Have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veteran's Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable

Applicant Documents
Required Documents

1. Cover Letter
2. Resume/Curriculum Vitae

Optional Documents

1. Transcripts (unofficial with official required at hire)
2. Transcripts #2 (unofficial with official required at hire)
3. Transcripts #3 (unofficial with official required at hire)
4. Certifications/Licensure #1
5. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
6. Other