Administrative Support Assistant II

Administrative Support Assistant II

Job No: 505604
Work Type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Admin Support Assistant II

Administrative Support Assistant II

Posting Details

Priority Application Deadline: Wednesday, November 3, 2021 at 11:55 p.m. (Position will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Support Assistant II (ASA II) provides staff support for the Department of Recreation, Parks &Tourism Administration. The incumbent works directly with the Department ASC II. The incumbent performs general receptionist duties, assisting faculty, staff, recreation professionals, community members, and students, including phone, email, and walk-in inquiries. Provides information on all programs and program requirements, and maintains supply of support information and program-related documentation and forms utilizing the department's website. The incumbent is expected to work under pressure with frequent interruptions while prioritizing assignments in order to meet deadlines. They are expected to deal cordially and professionally with visitors to the office from a diverse population. The incumbent must maintain confidentiality of materials and information received within the office.

Performs range of tasks including basic to moderately complex work assignments. Prioritizes assignments and balances work responsibilities in accordance with University Policies and Procedures.

Utilizes knowledge of University Systems (CMS, CFS, Cognos, ASTRA, etc.) and applies general knowledge of office methods/systems to support department processes, adheres to department procedures. Assists with department purchasing. Refers student to appropriate programs and resources (CHHS Student Success Center, Well, PARC, etc.) as needed. Incumbent serves as front line contact for department, serving other campus and community individuals. The position also requires problem solving in consultation with supervisor.

Incumbent supports faculty with assorted clerical duties. Maintains files and supply inventories.

Composes simple correspondence and distributes correspondence and mail. Posts/maintains job announcements. Handles written and verbal communications confidentially and professionally with little or no supervision.

FLSA: Non-Exempt

CSU Classification Salary Range: $2912.00- $4592.00 per month

Hiring Range: $2912-$3331 per month

Recruitment Type: Regular (probationary)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: M-F 8-5 This is an on-site position.

Department Information

Play. Discover. Explore. The Recreation, Park, and Tourism Administrations mission is to inspire, mentor, and prepare the next generation of leaders to respond to 21st century opportunities and challenges in their respective communities of practice. And our vision is to cultivate wellness and a healthy society through stewardship of the environment and advocacy of justice, equity, diversity and inclusion.

Minimum Qualifications

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills.

These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Required Qualifications

1.Ability to use digital imaging equipment (e.g. camera, video camera, scanner), and web browsing software

2. Ability to maintain databases and spreadsheets

3. Fluency in using standard office software packages (e.g. Microsoft Word, Excel, Publisher, PowerPoint,

Outlook, Adobe)

4. Strong organizational skills with the ability to prioritize and perform multiple tasks, and independently handle

multiple priorities and projects

5. Strong oral and written communication skills with the ability to provide good customer service to diverse

campus and community individuals (off-campus professionals and prospective students), and convey

information clearly and accurately

6. Thorough knowledge of English grammar, punctuation & spelling

Preferred Qualifications

7. Knowledge of the field of Recreation, Parks & Tourism Administration

8. Knowledge of CSUS student support services including CHHS Student Success Center, Student Service

Center, Counseling and Psychological Services, Financial Aid, Bursar's Office, Admissions, EOP, New

Student Orientation, Peer and Academic Resource Center, Writing Center, Children's Center, Food Pantry

9. Familiarity with Sacramento State admissions processes for undergraduate and graduate programs

10. Fluency in using software including Microsoft Office applications; CSUS applications including Adobe Sign,

CMS HR/SA, CMS/CFS, COGNOS, ASTRA, Cascade, SacSend Messaging, New City Media software,

OnBase. Familiarity with Add/Drop Procedures and ProCard purchasing; Visitor Parking Permits, Space

Management and Union/Well Request Procedures, Reprographics procedures.11. Familiarity with Adobe Photoshop

Required Licenses/Certifications

N/A

Documents Needed to Apply

Resume (required)

Cover letter (required)

Diversity statement (optional not required)

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to https://www.csus.edu/experience/student-success/" href="https://www.csus.edu/experience/student-success/">student success, https://www.csus.edu/diversity-inclusion/" href="https://www.csus.edu/diversity-inclusion/">diversity, equity and inclusion, https://www.csus.edu/experience/anchor-university/" href="https://www.csus.edu/experience/anchor-university/">community engagement, https://www.csus.edu/university-advancement/" href="https://www.csus.edu/university-advancement/">philanthropy, and https://www.csus.edu/campus-safety/" href="https://www.csus.edu/campus-safety/">campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.



Advertised: October 20, 2021 (2:45 PM)
Applications Closes: Open Until Filled

To apply, visit https://careers.csus.edu/en-us/job/505604/administrative-support-assistant-ii




jeid-db19689d9c05854086b131cbffe1e585