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ADMINISTRATIVE ASSISTANT - DEAN'S OFFICE

Employer
University of Wisconsin-Madison
Location
Wisconsin, United States
Salary
Salary Not Specified
Date posted
Nov 19, 2021
Job no: 245238-US
Work type: Onsite, Staff-Full Time
Department: SMPHADMINDEANS OFFICE
Location: Madison
Categories: Administrative Services



Job Summary:

The School of Medicine and Public Health (SMPH) is seeking a full-time administrative support professional to support the Office of the Dean. This position will work independently under the general supervision of the executive assistant of the SMPH Dean. The successful candidate will be a self-starter who embraces personal accountability and is able to exercise discretion and confidentiality while managing multiple priorities to meet tight and critical deadlines. The incumbent will provide integral support to the Dean's Office by filling in as needed for the Dean's executive assistant, the front desk, and the assistants to the Dean's Leadership Team. This role will also serve as the point person for expense reimbursements and other fiscal transactions as well as special projects under the direction of the Dean's executive assistant.

The UW School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself and also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

About the Job:

Administrative Assistant II (AD002)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Qualifications:

-Minimum three years of professional experience providing administrative support required.
-Ability to work independently and confidentially.
-Strong written and verbal communication skills.
-Demonstrated good judgment, organizational skills, attention to detail, self-initiative, and management of multiple competing priorities.
-Flexible, customer-service mindset.
-Demonstrated skills that support fiscal transactions such as purchasing, travel and expense reimbursements.
-Willingness to learn roles and responsibilities of assistants and provide back-up support as needed.

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

Department(s):

A530200-MEDICAL SCHOOL/ADMIN/DEANS OFFICE

Work Type:

Full Time: 100%

This position requires work be performed in-person, onsite, at a designated campus work location.

Work Schedule:

The regular work schedule will be Monday thru Friday between the hours of 8:00am and 5:00pm. The exact schedule will be set at the time of hire.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $16.21 HOURLY
Depending on Qualifications

Instructions to Applicants:

Please click on the "" button to start the application process. Please upload a resume and cover letter. In your cover letter, please address your experience with the knowledge and skills of the position. You will also be asked to provide three professional/supervisor references during the application process.

Contact:

Kim Mcfarlane
kmmcfarlane@wisc.edu
608-263-1130
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

Administrative Assistant II(AD002)

Employment Class:

University Staff-Ongoing

Job Number:

245238-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Nov 19 2021 Central Standard Time
Applications Close: Dec 3 2021 11:55 PM Central Standard Time

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