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Office Assistant 1 (Keyboarding) - Rochester EOC - Business Affairs

Employer
SUNY Brockport
Location
New York, United States
Salary
Salary Not specified
Date posted
Nov 19, 2021


Office Assistant 1 (Keyboarding) - Rochester EOC - Business Affairs

Job no: 496060

SUNY Budget Title: Office Assistant 1 (Keyboard)
Salary Level/Grade: SG006
Work type: Full time
Location: Rochester
Department: EOC Business Affairs
Categories: Administrative; Secretarial; Clerical

Located in Western New York, State University of New York College at Brockport is a nationally recognized and accredited public institution with competitive state health insurance and retirement plan options. SUNY Brockport also includes Brockport Downtown and sponsors the Rochester Educational Opportunity Center (REOC), both located in Rochester, NY. We are an inclusive employee-oriented university. Be yourself and start your career here. Help us build a better Brockport! Job Summary: The Office Assistant 1 (Keyboarding) for the Rochester Educational Opportunity Center is located in the Welcome Center. This position provides professional assistance and referrals to a large volume of daily visitors, staff and students.

Essential Functions:

  • Operates main Switchboard
  • Receives calls promptly, accurately, and professionally.
  • Answers inquiries and directs and/or records messages to appropriate personnel or departments
  • Maintains a sign-in visitor's log
  • Controls escort required name badges to all visitors/guests
  • Logs-in and coordinates incoming and outgoing courier mail/packages
  • Prepares and/or processes all REOC outgoing and incoming mail:
    • Weighs the mail accurately, Codes, Sorts, Affixes postage
  • Prepares certified/rush/overnight/return receipt mail
  • Receives and distributes all mail in an timely manner
  • Ensures that mail is date stamped and delivered in a timely manner
  • Types correspondence, documents, records and other written material
  • Maintains and operates copier and postage machine equipment:
    • Monitors the operation of all copier and mail owned equipment at REOC
  • Coordinates scheduling of all copier/postage machine repairs with outside contractor
  • Ensures that equipment is well stocked with supplies, i.e. - toner, tape, ink
Minimum Qualifications:
Candidates must have permanent appointment in an Office Assistant 1 (Keyboarding) NY State classified position or be reachable for appointment on the current NY State Civil Service eligible list for Office Assistant 1 (Keyboarding) Full-Time, Rochester location.
Preferred Qualifications:
  • Excellent communication skills
  • Self-motivated with the ability to multi-task
  • Detail oriented
  • Professional with the ability to demonstrate outstanding telephone etiquette
  • Basic knowledge of MS Office
  • Excellent customer service skills
  • Bilingual and able to read, write, and speak Spanish proficiently.
Work Schedule: 37.5 hours/week; 8am-4pm; Monday - Friday Salary and Benefits: $31,870 May be benefits eligible; more information at Careers@Brockport. This position is not eligible for visa sponsorship. Application Instructions: Respond to the canvass letter. Submit your application, cover letter, resume, and contact information for three professional references (one being a current supervisor) at jobs.brockport.edu by December 4, 2021. Background Investigation Statement:
All applicants are subject to a pre-employment background check. New York State Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations via email at info@goer.ny.gov. Equal Employment Opportunity/Affirmative Action Employer Diversity Statement: We are part of an academic community committed to fostering integrity, civility, and justice. We affirm that the dignity of our Brockport community is protected when free speech, academic freedom and individual rights are expressed within a climate of civility and mutual respect. Striving to learn from each other, we value human diversity because it enriches our lives and it is fundamental to the College's commitment to teaching, learning, scholarship and service leading to student success. SUNY Brockport is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.



To apply, visit https://jobs.hr.brockport.edu/cw/en-us/job/496060/office-assistant-1-keyboarding-rochester-eoc-business-affairs

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